DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 6/19/2019
In Attendance: Shawn Albert, Joseph Bock, Danny Kaiser, Don Kaiser, TomMcKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr, Jim Hummer
Guests: Curt Myron, Jerry Nichelson
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting: approved as submitted.
III.Public Comments: Jerry Nichelson requested assistance from the Board for clearing lagoon blackberry overgrowth near intersection of Dugualla and Shorecrest roads. Also requested mowing along Dugualla Road to reduce vegetation height. Board members will study Whidbey-Camano Land Trust (WCLT) Agreement for clarification of related responsibilities.
IV.Treasurer Report: Tom McKeon - See attached report. Bank balance $386,995.73 Board members were asked to study previous financial records to determine future budgetary needs and report at next meeting.
a. DCI Water Policy and Tap Fee Increase - no report
b. DCI By-Laws proposed changes unanimously approved to present to members at annual meeting for vote. Explanatory document will be mailed to DCI members on August 1, 2019. Curt Myron will assist by writing a proposed Policy Manual for DCI Board.
c. Files and items in storage building - Jim Hummer submitted email report. See attached. Don Kaiser will ask Roger Pierce for code to the locked safe.
e. Water usage request by WCLT - no further follow-up from WCLT.
f. DCI August 3 summer concert - Board will study set-up location, identify volunteers for parking control.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Use Restrictions: No report
c. Communications: Susan Schopf will prepare nine 3-ring binders (1 for each Board position) to contain pertinent documents and records to facilitate annual transitions of board members. It is important that King Water and appropriate Island County offices by notified regarding changes of DCI Board members and their contact information.
d. Community Meetings: Annual Meeting September 21. Don Kaiser will contract Shonuff Barbecue to cater the dinner.
e. Water System: Water system analysis/survey needed to determine long-term viability. Danny Kaiser will contact Sondra at King Water for cost and/or recommendations. Jerry Schopf will request 2019 Water Quality Report from King Water.
f. Lagoon: no report.
g. Special Initiatives:Don Kaiser will contact Roger Pierce regarding code for safe in storage building.
h. Facilities: no report.
I. Security: Shawn Albert replaced locks on the clubhouse, storage building, and well houses. Recipients of keys were recorded on a key log sheet to be maintained by the Secretary.
a. Determination of status of DCI - is it a HomeOwners Association or a Water Board? Joseph Bock will continue to study. Legal help may be required.
b. Painter needed for Totem Pole at Dugualla/Taylor intersection. Shawn Albert will obtain bid for the work.
c. A test of the generator function will be required once AA Electric completes work installing transfer switches.
VIII. Items Held Over: None
IX. Adjournment: 8:10 PM
X. Next Meeting: Wednesday, July 17, 2019 at 6 PM