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Board Meeting Minutes Archive
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DCI Board Minutes 2026121
Attendance: John Anglin, Graig Habermann, Peter Hunt, Steve Springer, Bob Mohle.
Absent: Mike Legere
Guest: Steve Smith and Susie Habermann
1. Meeting at the clubhouse was called to order at 6:05 PM by President Graig
Habermann.
2. Minutes from 12/17/25 Board Meeting: Robert made motion to approve the
minutes, seconded by Peter. Passed unanimously.
3. Old Business
A. Graig handed gave out copies from CPA Accountants of detailed
expenditures, assets and depreciation over the last fiscal year. Steve
Springer verified accuracy of the report to be within $2,000 of his
estimate.
B. Graig went over report on small water system plan. Remaining items
before we can file approval of a SSWMP by the board of health are
policies and approval of 2026 water bill rate. Plans are to approve
2026 rate in February meeting.
C. Club house improvements: Island Electric fixed 2 nd heat pump. Mike
was not present to report on security cameras.
D. Assignment of Board Positions was conducted by Graig.
E. Graig researched 4 different automatic pay fees, such as Pay Pal. No
economic benefit could be found by switching from current debit card
fee.
F. Steve Springer suggested going from 4” fire hose to 2 ½” fire hose to
save money. Graig suggested going to an agriculture irrigation spool
system and 2 ½” hose ramps for vehicle traffic.
4. New Business
A. By-Laws review by Graig. The Sept 21, 2024 is the most recent update
and is on the website. We confirmed that keeping our current 7 member
board is in compliance with the Bi-Laws. Bi-Laws state the board shall be
no less than 3 members and no more than 9.
B. Pipe Replacement estimate presented by Graig. Report was produced by
Robert Bennion, PE, from Faucet Engineering. Report #1 included
replacement of whole system at a cost of $6,598,300. Report #2 had
construction cost of $4,117,250 with sales tax at $333.000, 20%
contingency of $756,900, engineering design of $378,400 for a total loan
estimate of $5,252,550. Report #3 separates the west side total
$1,437,300. The board agreed to pursue report #2 and defer the west side
replacement to 2050 -2056. This seeks to maximize the 20 – 29 year life
expectancy of those pipes. Robert Mohle made motion to approve of 2 nd
DCI Board Minutes 2026121
report, seconded by Peter. Passed unanimously. Peter suggested adding
a line item that includes a 3% cost of living increase in report. Graig stated
the cost estimate reflects 2026 pricing. There is no value in speculating
2027 inflation rates. If 2027 has excessive rates will have to raise water
rates to accommodate inflation.
C. Reserve study was recommended at $500,000 by Peter based on largest
tank failing and drilling of a new well. Robert made motion to approve the
$500,000 reserve fund, seconded by Peter. Motion passed unanimously.
D. Steve Springer went over line-item budget for operations our water
system. Peter recommended planning ahead for pipe repairs, Steve
Springer noted $20,000 is already figured into the budget for pipe repairs.
5. Good of the Order.
A. Robert recommended reviewing and approving the 4 new policies right
now. All 4 policies were reviewed, edited and approved by all.
B. Peter made a motion to increase water connection fee from $6,000 to
$10,000, which is more in line with current pricing. Robert motioned to
approve, Peter seconded it. Motion was unanimously approved.
C. Steve Springer went to the recent Whidbey Island Water Association
meeting. He wants to clarify if Island County requires removal or
abandoning of old asbestos pipe. If removal is required what would be the
cost? Steve Springer noted that Skagit County requires removal and
disposal of pipe. Steve Smith stated the current Whidbey Island practice is
to abandon in place. Graig will verify the current county policy.
D. Steve Smith will look for parcel numbers that could possibly be sold to
offset cost of water replacement system.
Meeting adjourned at 7:23.
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DCI Board Minutes 2026218
Attendance: John Anglin, Peter Hunt, Bob Mohle, Steve Springer, Mike
Legere, Graig Habermann, Lisa Radziwanowicz
1. Meeting at the clubhouse was called to order at 6:08 PM by President
Graig Habermann.
2. Minutes from 01/21/26 meeting: Bob made motion to approve the
minutes, seconded by Steve. Passed unanimously.
3. Old Business
A. Graig provided a verbal summary of the community’s itemized
bills, and the board discussed reserved funds for unexpected
costs, adjustments for inflation, and potential fee increases to
cover expenses.
B. Graig and Steve will reconvene to review remaining items on the
SSWMP.
4. New Business
A. Graig presented a water rate chart, providing a comparison
between DCI and four other water districts on the island.
Difficulties in drawing direct comparisons arose due to limited
information about each district's basic operational costs and
associated fees.
B. The DCI water rate increase is deemed necessary to address pipe
repair and replacement costs, as well as to demonstrate reserve
funding for the forthcoming loan application. The Board discussed
proposing a $25.00 monthly water rate increase. Mike moved to
approve the water rate increase of $25.00 per month. Peter
seconded the motion, which was passed unanimously.
C. Peter will prepare a letter for the community regarding the water
rate increase. The letter will be reviewed at the March meeting,
and upon approval, will be included in the mailing with the water
quarterly billing statement in April.
D. Mike introduced the security camera system scheduled for
installation. The system operates via solar panels or a
conventional power source, and each camera will be equipped
with battery backup.
4. For the good of the order
A. Graig reported April is the general timeframe for clearing the log
jam at the clubhouse boat ramp.
B. Mike will contact Simply Yards landscaping for trimming of the
overgrown shrubs located across and behind the clubhouse.
C. Mike will draft clubhouse sign designs for review.
D. Mike will contact Jeff with Island Electric to discuss potential cost
of a preventative maintenance plan for the generator.
Meeting adjourned at 7:00pm
Respectfully submitted by Lisa Radziwanowicz
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DCI Board Minutes 2026318
Attendance: John Anglin, Peter Hunt Graig Habermann, Mike Legere
Lisa Radziwanowicz
Absent: Steve Springer, Robert Mohle
1. Meeting at the clubhouse was called to order at 6:05.
2. Minutes from 02/18/2026 meeting: Peter motioned to approve the
minutes, seconded by Steve. Passed unanimously.
3. Old Business
A. Clubhouse sign – Mike L. presented his ideas for a 3x4 or 3x5 sign
for each side of the clubhouse gate. Lisa motioned to approve a
$800.00 budget for two signs. Graig seconded. Passed.
B. Mike L. contacted Jeff at Island Electric, who agreed to perform an
annual maintenance check on the water well generator. Graig
requested that the service include, at minimum, an oil change and
functional testing using a load bank for 30 minutes.
4. New Business
A. Take formal vote on temporarily voiding monthly water rate
increase for lowest fixed income residents. Deferred for future
consideration.
B. Encumbrance on homes (Applies to those with voided monthly
water rate increases). Deferred for future consideration.
C. Financial Report – Graig reported a balance of $491,995.00
D. Purchase Plan for additional CD’s - Graig proposed buying
additional CDs to boost reserve funds for unforeseen expenses.
He suggested moving $100k from the Money Market account into
a 6-month CD with a higher interest rate. Currently, one $200k CD
has earned $17k in interest.
E. Review drafts of water increase sample letters and craft final
version for community wide distribution in April. - Board selected
one of three water increase letters for April distribution. Mike L.
motioned to accept letter, Lisa seconded. Passed.
5. For Good of the Order
A. Mike L. reported that his neighbor at 496 Hazelwood had a
water leak but was not aware of the issue until receiving his
water bill.
B. Graig will replace lock on the well gate entrance.
C. Lisa will reach out to Simply Yards to arrange a meeting to
discuss shrub trimming around
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DCI Board Minutes 2026415
Graig Habermann called the meeting to order at 6:15 pm.
Attendance – Board Members: Graig Habermann, Peter Hunt, Lisa Radziwanowicz,
Steve Springer, Mike Legere, John Anglin (Bob Mohle-absent)
Community Members – Steve Smith, Dave Wallsteadt, Catherine Murphy, Lonnie
Carlson, Sandy Turner, Hazel Arelliver, William Young, Matt & Nicole Miesce, June
VanWyngarden, Barbara Lett, Len Radziwanowicz, Sheri Frisch( Ducken Family
representative).
DCI Board Meeting Minutes for March 18 th - Steve Springer motioned to approve
minutes as recorded. Mike Legree seconded. Approved unanimously.
Old Business
1. SWSMP Update – Graig H. summarized DCI previous SWSMP in the year 2000,
including a water tank replacement and $300k loan repayment.
Graig provided a summary of the current proposed SWSMP, which has been
under development for several years in anticipation of the DCI waterpipe
system replacement. Facet Engineering is presently preparing a bid for this
project. Upon receipt, the SWSMP will be submitted.
2. Camano Island Land Trust - Graig noted that two parcels within the Camano
Island Land Trust are currently being taxed as buildable lots, even though they
should be classified as unbuildable and taxed at a lower rate. He plans to meet
with the county to request these changes.
3. Lagoon pipe cleaning – Scheduled for April 16 th. . Graig indicated that the pipe
should be cleaned twice a year to prevent rapid accumulation of mussels along
its interior. Performing maintenance only once annually increases the cost of
system flushing.
4. 496 Hazelwood High Water Bill: Steve Smith reported a repaired leak under the
driveway, located and fixed by a Bellingham contractor. At this time the board has
not received a water forgiveness letter from homeowner.
5. Well gate Lock replaced - Graig
6. Club House improvements and Maintenance-
Shrub trimming by Simply Yards completed on April 1, 2026.
Mike L. He will contact Island Electric for a bid on annual maintenance of the Well site
and Treatment Plant Generator. Graig moved to allocate $1,000 for annual
maintenance; Steve Springer seconded. The motion passed unanimously.
Clubhouse Sign. The design (Cascade Mt.) and dimensions (3x4) of the signs were
discussed. Steve Springer moved to approve the selected sign options, and Mike
seconded the motion. The decision was passed unanimously. Mike will proceed with
signage implementation.
New Business
1. Graig reported that our DCI liability insurance with HDI Global Insurance
Company expires on April 30th and will not be renewed. Gundy Insurance will
seek quotes and an underwriter.
2. Mission Statement for DCI – Peter H. – Strengthen resiliency and reliability of
DCI’s water system while ensuring fairness, reasonable pricing, and sustained
superior service for the next 50 years.
3. Community Members / Questions & Comments
a. Nicole Miesle – Asked why a homeowner only receives one-time water
forgiveness. The DCI Board agreed to a one-time water forgiveness
exemption. This can be reviewed at the annual meeting.
b. Bill Young – Asked how much money was in the DCI reserves ($491K ) and
wanted to make sure it was not being used for something else.
--Graig discussed the flow of funds into and out of the account, as well as
Peter’s recommendation regarding reserve fund requirements. The additional
$25.00 monthly reserve water fees are allocated exclusively for water
replacement lines and loan repayment.
c. June VanWyngarden – In the past, DCI residents paid an annual $100.00 fee.
Questioned if this was an HOA fee. Graig stated that the funds were collected
at that time for the purpose of settling legal fees related to the gravel pit.
Graig provided a summary of the board's discussion regarding the rationale
behind the $25.00 monthly water rate increase. He also explained that
additional funding requirements also needed to be taken into account,
including an 8.8% sales tax, a 20% contingency fund ($700,000) to cover
unforeseen expenses, and engineering fees for the project manager
($300,000).
d. Barbara Lett – commented she has a smaller house in Coupeville with a
much higher water bill. She expressed concern regarding numerous vehicles
exceeding the 25 mile per hour speed limit within the community. She inquired
whether additional signs, such as "Slow Down," could be posted. Permission
from the landowner must be obtained prior to installing any new signage.
- A reminder of 25 miles per hour speed limit can be brought up at the annual
meeting.
e. Nicki Miesle – Asked for clarification regarding the total number of lots within
our community and raised the question of whether homeowners with multiple
lots should be required to pay water fees for each individual lot.
- Our community has 220–256 lots. Not all are buildable or percolate, and
some owners have two lots—only one has a water meter and the other is
vacant.
Adjourn- Meeting Adjourned 7:45 pm
Respectfully submitted by Lisa Radziwanowicz
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DCI Board Minutes 5/20/26
Called to order at 6:02 pm by Graig Habermann
Attendance: Bob Mohle, Mike Legere, Steve Springer, Graig Habermann, Lisa
Radziwanowicz (Absent- Peter Hunt)
Community Member: June VanWyngarden
DCI Board Meeting Minutes April 2026- Steve S. motioned to approve minutes as
recorded. Graig seconded. Approved unanimously.
Financial Report: as of May 8, 2026, reported by Graig H. – The money market account
balance is approximately $235,973.00. To strengthen reserve funds, 100K will be
transferred into CDs in July and again in September. Because six-month CDs offer
higher interest rates, the plan is to hold a total of three CDs at those rates. Current CD
has a total of $217,822.00. Operation Capital is $34,300.00.
OLD BUSINESS
1. SWSMP Update – Graig reported that the EPA contacted the board regarding a
mandated lead and copper pipe survey that needed to be completed as soon as
possible. This requirement took priority, so there was no new update on the
SWSMP. See item number 1 in New Business.
2. Camano Island Trust – Graig reported that the property tax issue still needs to
be resolved and will continue working with the county after the SWSMP is
completed.
3. Lagoon Pipe Cleaning – Mark VanWyngarden completed the cleaning, and the
lagoon pipe will continue to be cleaned twice a year.
4. 496 Hazelwood Refund Request – Mike L. reported that the matter is closed, as
homeowner Paul S. is not requesting forgiveness at this time.
5. Club House Sign – Mike L. reported that the clubhouse signs are ready and will
be installed once the stainless-steel brackets arrive.
6. Mission Statement – Graig reported the mission statement is now posted on
DCI website.
7. Liability Insurance – New coverage: Graig reported that the board secured a
new policy and carrier for professional liability and structural coverage after the
previous policy expired on April 30 and was not renewed.
Policy term: The new policy requires a three-month minimum term.
Cost increase: Annual premiums increased from about $6,000 to $17,000, so
the board will continue searching for a more affordable carrier.
New Business
1. Lead and Copper Pipe Survey – Status: Graig and Steve reported that DCI
has obtained an extension to complete the survey.
Reporting process: Once completed, the survey will be submitted to the
Washington State Department of Health and then certified by the
Environmental Protection Agency (EPA).
2. Letter from Resident – Resident: Helen Mosbrooker, 533 Birch Street.
Concern: The resident expressed concern about the water rate increase
letter mailed to the community. Mike L. will contact resident with any new
community correspondence.
Missing information: The letter did not include board member names, phone
numbers, or the start time of the board meeting.
3. Dugualla Community Inc. Website – Graig reported that several websites
with similar names, along with outdated sites no longer in use, make it difficult
to find the community’s official page. He emailed Kathry Cox to request
removal of an example site, and Mike L. will try to contact a former Dugualla
resident about removing an unused personal site.
4. Water Connection Application – Need identified: Graig reported that DCI
needs a water connection application letter covering water availability, the
hookup fee, and architectural review.
Next step: Steve S. said a new form should be created, approved by the
board, and then added to the website.
5. Dugualla Bay Clubhouse -Graig – Online kitchen picture was an example of
a demo page which also included our clubhouse name. This site has since
been removed.
6. There was an online presence using the same clubhouse name on
Maplewood Loop identifying ballroom dance lessons. This site appears to be
inactive.
7. For the Good of the Order – no questions or clarifications
8. Adjorn – 6:55 PM. John motioned to adjourn the meeting. Lisa seconded the
motion. Passed unanimously.
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DCI Board Minutes 2026617
Meeting called to order: 6:00pm by Graig Habermann
Attendance: Bob Mohle, Steve Springer, Graig Habermann, Peter Hunt,
John Anglin, Lisa Radziwanowicz. (Mike Legere absent.)
Community Member: Tom Glenn
DCI Board Minutes May 17, 2026: Steve S. motioned to approve minutes
as recorded. Bob M. seconded. Approved unanimously.
Financial Report
Graig Habermann reported a checking account balance of
$34,957.00.
The money market account balance is $226,270.00.
C.D. $219,630.00, interest earned 1 st quarter $2,196.30.
Income and Expense Report
Steve Springer reported clubhouse income of $2,200.00.
Community water income totaled $16,197.50.
Total income for May was $18,397.50.
Expenses and Net Income
Expenses included culvert cleaning, landscaping, mailing, water
system expenses, and utilities.
Total expenses were $8,022.04.
Total net income for May was $10,375.46.
Old Business
1. SWSMP Update- Graig, Tom Glenn
Application Status
Graig Habermann reported that the DCI SWSMP application is still in
progress. Insurance coverage requirements and the mandated
copper and lead pipe survey took priority, delaying completion of the
application.
Tom Glenn reported that he briefly attended an online SWSMP
meeting and noted that the EPA has $80 million earmarked for
SWSMP funding in the next cycle.
DCI is currently estimating water replacement costs at approximately
$4 million to $5 million.
Timeline and Next Steps
a. The new projected deadline for completing the application is
November 30, 2026.
b. Steve S., Tom Glenn and Graig will attend a virtual meeting with
the Department of Health on June 24, 2026.
c. The goal is to submit all documents to the Department of Health
for review.
d. After Department of Health review and approval, the documents
will be submitted to the EPA.
e. The overall review and approval process is expected to take
several months.
2. Club House Update - Mike L. absent. Stainless steel brackets are not
ready. Nothing new to report at this time.
3. Insurance Policy
Policy Search and Current Coverage
Bob Mohle reported that he has been in contact with several brokers
to secure a new insurance policy and carrier for professional liability
and structural coverage. DCI is currently covered under a policy that
requires a minimum three-month term.
Board Discussion and Next Steps
a. The board discussed appropriate liability coverage amounts for
the board of directors, structures, clubhouse rental, and
structural replacement value.
b. Steve Springer offered to help Bob complete insurance carrier
forms.
4. Water Connection Letter - Graig and Steve are continuing to develop
a water connection letter that outlines the application process,
identifies the contact person, explains the architectural review
requirement, and states the current water hookup fee of $10,000.00.
New Business
1. State Revolving Fund Loan Plan – Deadline November 30,
2026
$80 million has been earmarked for SWSMP funding.
DCI members will meet virtually on June 24, 2026, to discuss
the SWSMP application and submit it to the Department of
Health for review.
Graig reminded the board that, after the application is approved
and the loan is secured, it will take at least 18 months to obtain
contractor bids. The first phase of the project may take up to
four years to complete.
For the Good of the Order- N/A
Adjourn: 6:59 Steve Springer motioned to adjourn, Bob
seconded, passed unanimously.
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Board Meeting Minutes Archive
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Dugualla Community Special Board Meeting
January 15, 2025 DCI Clubhouse 6:00 PM
Open Meeting – Steve Smith, President- meeting called to order at @6:04 pm
In Attendance
Board Members: Adella Sanders, Michelle Walker, John Anglin, Peter Hunt, Graig Habermann,
Steve Smith
Absent: JD Ray & Mike Legere
Guests: Terry Cays
Minutes Approved (December meeting)
Motion to accept Michelle & Pete 2 nd - all were in favor
Treasurer’s Report:
Michelle- brief (waiting reports NWNWS) – will send out Dec update after
Old Business:
Galvanized Pipe Deterioration sampling by C Johnson Construction (JD)
Galvanized pipe deterioration (JD – not present). Graig spoke on some of the points:
o Shorecrest some homes do not have meters. Hydrants need to be flushed regularly
otherwise iron build up in line (10 hydrants) 1-2 times a year should be flushed.
More to come next meeting.
Status of location & marking of last five water line shut-off valves (Graig)
o Finished all locates. Almost ready for GIS study. One locate under a driveway -
will need to have the driveway broken up to get access when we replace it.
DX System (Steve) – Motion to approve allowing Echologistics to come up with
proposal for monitoring – custom proposal based on our community needs. Michelle
motioned, Pete 2 nd & passed unanimously.
Forgiveness of 793 Shorecrest $150 off. Information for bill to be verified by Stephen.
Motion by John & 2 nd Michelle- all in favor.
New Business:
Update/improve website (Katherine Cox)
Katherine Cox unable to make the meeting. Stephen spoke on her behalf and the
agreement they came to. She wants to have 1-2 free uses of the clubhouse in
exchange for building website. Host company- Square space (charges $30/month).
Mike would work with her. Needs an account set up with Michelle. Need to find
someone in the community to continue maintaining it after she sets it up. Will train
whoever takes over. Adella to reach out via FB to get interested.
Contract with NWNW (Michelle).
o Submitted contract with red lines on it about a week ago. No response as of
our meeting. Bottom line- if they do not accept we will need to sign for one
year and then we will have the next year to look for alternative solutions.
ePulse testing (Steve).
o No response back.
Weekly Board meeting (Steve)
o We will continue have Wednesday meetings on hold so we can have them
available as needed.
GIS Map Study (JD)- not here (tabled to next meeting)
Whidbey Island Water System Association.
o $200/ year. Adella motioned to accept, Graig 2 nd & all approved. Forms were
signed at the meeting and submitted to Michelle to pay the annual fee.
Status of filtration repair (Graig)
o requested if there is a work order system for work needed to be done by
NWNWS- none in place known at this time.
Purchase 4 & 6 in AC band (Graig)
o Has not received them, they were ordered in November timeframe by King.
Graig is going to order them once acct is set up by Michelle with company so
we have them to install.
Future Business (Informative only): NOT DISCUSSED AT MEETING
Reserve Study
Who receives the water reports? Who reviews/monitors them? We pay King for them.
Since it is our system and our people using the water, we are ultimately responsible!
Status of op/check and routine maintenance on the two water system generators.
Visitor Comments
Terry Cays (Visitor) has experience with getting grant monies & would like to assist anyway he
can to help us get monies to fund water project.
Motion to adjourn 7:21 by Steve, 2 nd by Graig- all in favor
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Dugualla Community Board Special Meeting Minutes
January 22, 2025 Dugualla Community Clubhouse 6:00 PM
Open Meeting – Steve Smith, President- meeting called to order 6:10 pm
In Attendance:
Board Members: Steve Smith, Peter Hunt, Graig Habermann, Adella Sanders
Via Zoom: JD Ray, Michelle Walker,
Guests: Jaris Carter, Jacob Sanders, Tom Glenn Ernest Theiss, Chuck Kawakone, Tom Johnson,
Brian Levere, Jerry Carp (?), Steve Springer.
New Business:
Steve Springer Presentation- 2006-2009 was water manager. Treatment plant was put in
2000. Steve Springer is able to become a0 Water Distributor Level 1 & Operations Manager
1 certification. The state will be able to get a temporary certificate to work until certified.
Willing to step up into this position if Corey Johnson will be on standby. Corey Johnson –
has a water system level 1. Can start the business as soon as Friday, if approved. He has
trucks and one employee. Will be using trucks and employee from business Cascade PM,
but will set up a separate entity. Wants to use appfolio as software for billing and
communication. He will use Shelly Ess with Essential water sampling (south end of the
island)
Details of Exhibit B- provided an outline to Steve Springer.
Suggested by Tom Johnson to look into Skagit Head Water
Steve Smith mentioned water companies in the area:
Waste & Waste Water out of Burlington
Whidbey West (?)
Brenda Boseman- bookkeeper for water management.
Graig mentioned that per RCW- we must SMA- Group A system and per
WAC Code- Water manager 2 level- 246295060 section 4 item A.Section 3 B- needs to be
provided (NWNWS is not willing to provide).
The meeting adjourned at 6:52 pm
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Dugualla Community Special Board Meeting Minutes
January 29, 2025 DCI Clubhouse 6:00 PM
1803: Meeting Starts- motioned to start meeting by JD.
In attendance: Peter Hunt, Graig Habermann, JD Ray, Adella Sanders, Steve Smith.
Guest: Tom Glenn, Terry Cays, Chuck Kawadone
Absent: Michelle Walker, Mike Legere
Items to be covered:
Vote on changing the Water Manager.
(JD) I move that we approve this contract with the proviso that it be reviewed and approved by
our attorney. Peter 2 nd . 4 approved- 1 abstained. Motion passed.
Open floor discussion of the topic:
- Tom brought up that SMA is not in contract with Satellite Management Agency. Suggest
adding this.
Graig- pg. 11 item G- would like a quicker turnaround than 15 days. Suggested adding
“proactively contact resident”. Suggested to add to pg 3 WA 296 -800 Accident recovery input
in the contract.
JD wanted to know if we are going to be getting monies collected from NWNWS and how that is
going to look.
Peter stated- Michelle was concerned about insurance properly documented in the contract.
JD is Concerned that the pg. 3 Indemnification clause leaves the community at a disadvantage.
Wants lawyer to review and confirm community covered.
Adella brought up that bylaws read that “membership” & insurance (input)
2. Vote on ePulse testing of the waterlines: (Did not discuss- Steve to bring more information to
next meeting).
3. Utility Locates: A GIS Mapping of the Dugualla Bay Heights water system is long overdue.
JD has been investigating how to have this done. JD will explain what it is and how it is done.
Then, propose who should complete this requirement for DCI.
JD Ray moves that Star Surveying be hired to complete a GIS map of our water system
for $ 16,840.00. Graig 2 nd . Approved Unanimously. Meeting adjourned.
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Dugualla Community Board Meeting Minutes
February 19, 2025 Dugualla Community Clubhouse 6:00 PM
Attendees:
Steve Smith
Peter Hut
John Anglin
J.D. Ray
Michelle Walker (via zoom)
Notes:
Meeting started 6:07
Motion to accept the minutes from previous meetings made by Michelle, seconded by JD,
passed unanimously
Treasurer’s report: clean-up for NWNWS poor performance is ongoing
o JD proposes sending out a communication that there will be a moratorium on late
fees while switch to CWS settles out.
o Michelle suggests a physical letter laying out the new situation with CWS. Steve
estimates $300. JD and Pete vote to spend the money. No one seemed to object.
Michelle suggests another attempt to collect electronic communication
information
Need to add Peter as signatory the checking account in order to create a backup signer for
checks the Treasurer writes. Motion made by J.D, seconded by Steve. Passed
unanimously.
Michelle raises concerns about whether or not the generator service we paid for was
done, and how much security is in place for the generator. Michelle is concerned that the
work wasn’t authorized; Pete says he probably implied authorization. Pete reports that
CWS will be responsible for generator maintenance going forward.
Steve reports that Graig has exposed most of the system valves and marked the ones that
still need to be surfaced. GIS mapping should be done by mid-March. ePulse work is
delayed until after mapping is done.
Website: we need a review and turnover plan. Michelle will put together a meeting for
this weekend with new webmasters, JD, and anyone else who wants to attend.
DCI’s contract with NWNWS has been completed. There’s some cleanup to be done.
regarding payments due and final accounting.
No update on the filtration system.
No update on the bands.
Steve will ask CWS to give a report on the current state of the water system- as far as has
been discovered to date.
DOH Compliance is being held up by screws missing in an electrical box. CWS will take
care of it.
865 Shorecrest forgiveness: the leak is not yet repaired. It’s somewhere between the
meter and the house, and the water is shut off at the meter so no ongoing leak. Steve will
work with the homeowner to identify the leak and get it repaired. The board is tabling the
forgiveness until the leak is repaired.
Water charges to Shawn Albert Construction, who is building a house: we probably need
an update to the water connection procedure to limit the amount of during-construction
water used, but Shawns $404.61 bill shouldn’t exist
Pete brings up our LLC status. We need to have the attorney address whether or not we
can retire the seemingly unnecessary LLC since we’re incorporated.
JD proposes we subscribe to Zoom (~$16/month) in order to enable remote meeting
attendance by Board members for more than the 30-minute free version limit. Given a
recent subscription to Office 365 by Michelle, there may be an option to use MS Teams.
Meeting adjourned at 7:12.
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Dugualla Community Board Meeting Minutes
April 16 2025 Dugualla Community Clubhouse 6:00 PM
Attendees:
Peter Hunt
John Anglin
Graig Habermann
J.D. Ray
Steve Smith
Michelle Walker
Guests:
Terry Cays (603 Dugualla)
Mark Von Wyngarden
June Van Wyngarden
No Treasury report is available due to resource limitations. Secretary is not in attendance,
report skipped.
Graig on shut off valve reports: at least three valves are not found due to (possibly) being paved
over.
Graig is waiting for Mueller Copr (ePulse) to identify the nine locations for potholing based on
engineering.
Star Survey Co. is talking to Mueller; expect May or June of leak detection system
implementation.
A unanimous vote approved an additional amount of approximately $3,000 to have Star
Surveying add asphalt hatching to the drawing set.
Steve reports that the boat ramp was cleaned. A bill for ~$400 is expected.
865 Shorecrest large bill was forgiven.
Website: Pete was able to make some updates to the new website. A migration plan still needs
to be developed and implemented. Michelle will follow up with Dea and Mohammad. Pete
commits to two weeks to have website up and running.
The “weekly board meetings” are cancelled.
Star Survey needs to upload the post-asphalt GIS data into the county database so we can be
added back to the 811, need to notify the insurance company.
Long-term goal for water system: engage a construction project management firm
(engineering?) to manage the maintenance of the water system.
Graig attended Whidbey Island Water Association meeting (via zoom). Lots of interest from
small water systems to join forces and forma a large “district” or co-op. Steve Spring (CWS) is
talking to many district Board Presidents and is interested in growing his service footprint. A
guest raises a concern that CWS isn’t staffed properly to handle our requests, let alone adding
new clients. Michelle suggests having CWS provide a monthly report. Another guest
complained about lack of response from CWS. All are in agreement hat CWS needs to step up
their game with respect to responsiveness. We would like Steve Springer to attend monthly
board meetings.
Community requests that CWS updates the bill report so that it shows starting gallons (last
read) and ending gallons (current read) in addition to gallons used. Board promises to ask CWs
to update bill.
Water filtration system has been back flushed. We may need more filtering material. Water
quality is improved (according to Graig)
Peter points out that from a certain remove, we are in good shape with respect to the water
system.
Houses on Peregrine have pressure restored. Leak detection system should help sort out a long-
term solution for them.
Graig asks Michelle about a contract with HD Fowler for repair bands. The account is open.
Graig is going to order some repair bands for the shelf (back stock).
There’s been a request for a building height variance. Shawn Albert wasn’t in attendance. We
will refer it to him.
A question was raised about Comcast for Business versus our current solution (Xfinity) for
clubhouse internet.
Guest Terry Cays reports on his efforts to get us help from public resources. After some efforts,
he got appointments with officials. He got information from Anita Hupfauer saying that before
we go for any financing to contact her for resources.
Meeting adjourned.
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Dugualla Community Board Meeting Minutes
May 21, 2025 Dugualla Community Clubhouse 6:00 PM
In attendance: Adella Sanders, Peter Hunt, John Anglin, Graig Habermann, JD Ray, Steve
Smith,
Mike Legere
Not present:
Michelle Walker
Secretary Report: With the caveat to remove one item that did not occur, JD made a motion to
accept the minutes. Peter 2 nd and it passed unanimously.
Treasury Report: Not present
Old Business:
Pulse & DX Systems status: Graig/Steve
o We are done with the phase 1- pipe analysis. The second phase is to come
soon with pipe detection. Steve has 23 lengths of pipe in his garage stored
for the project. JD reported that when the VAC truck replaced the pipe that
served his house, his water filter looked like mud overnight. JD requests
that board inform residents that future laying of pipe might require filters
to be changed.
GIS Map Study: JD
o Steve asked JD to reach out to Bob to find out why it can’t go on the
county map now that it is done.
Website: Pete
o Kathryn got It up and running. The site will be run by Dea & Mohammad
per Peter. Mike requested that Google Calendar be uploaded. A
suggested post would be to put up a 48 hour notification for email
response for clubhouse. The website will be updated by Kathryn, our new
webmaster, or Dea, Mohammad, Peter or Mike, all who were added as
administrators
Whidbey Island Water System Association: Steve paid for our community to join,
but we have not heard anything from them.
Bands: Graig
o 2-inch repair band and 6-inch collars need to be purchased for emergency
use.
Blackberries
o First of June- WCLT will be coming out to remove blackberries (pink
areas on map).
New Business:
Tank Cleaning (Steve)
o Starts on 27 th of May with robot. Will check annually.
Clubhouse (Mike)
There have been no complaints about the increase in pricing. There are
concerns about mowing and maintaining clubhouse properties (not quite
up to par). Mike suggested we change the name to “Dugualla Bay
Clubhouse & Venue” (add “Venue”).
o Heating system needs to be updated
o Suggests painting & removing photos to update for use.
o Update tables and chairs.
o Mike requested to know how much money he has to use for renovations.
Bookkeeping (Steve)
o Steve Smith presented income from Springer (Cascade Water) and table
from Jan- April (that he created).
Water Connection (Steve)
o Chambers requested a hook up to DCI water. They are not part of the
community, do not have plans in place to build, and do not have access to
property in DCI at this time. It was discussed that a hook-up fee of $25K
& $50/month would be financially beneficial to the community vs. we
only have about 39 hook-ups left in the community. To bed discussed at a
future meeting. Steve suggested that Graig update how much water we
could supply hook-ups.
A group of fishermen want to fix the ramp and have asked to have concrete
supplied.
Steve asked to have an amended agreement to allow Cascade Water to cut checks
and do financials. It was suggested by both JD Ray & Mike Legere to table this
until the next meeting as they need more information (ie- possibly an additional
cost, and addendum to the existing contract with Cascade Water needed to be
created). Board members would like to review the existing contract and proposal
of amendment and additional cost.
Meeting adjourned.
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Dugualla Community Board Meeting Minutes
June 18, 2025 Dugualla Community Clubhouse 6:00 PM
Open Meeting: Steve Smith, President, called meeting to order
In Attendance:
Board Members: Steve Smith, Peter Hunt, Graig Habermann, Adella Sanders, John Anglin, Mike Legere
Absent: JD Ray
Minutes: May 2025
*Motion to accept by Peter Hunt, seconded by Mike Legere. Passed unanimously.
*This is Adella’s last meeting as she and her family are selling their home in the community and are moving to the Marysville area. They will be missed.
Treasurer’s Report:
Steve Smith is working closely with Steve Springer on financials. Bills, including C. Johnson Construction, have all been paid. Still working with the State to get caught up.
Steve Smith is working closely with Steve Springer on financials. Bills, including C. Johnson Construction, have all been paid. Still working with the State to get caught up.
May Financials:
$23,385: checking
$210,000: CD
$330,000: Money Market
$66,410.00: Expenses for the month
$15,300.00: Income
Mike inquired about the funds for the Clubhouse. The account details are still unclear. Steve will investigate, as the State requires separate accounts to be established for three different areas, one of which is structures.
Old Business:
Clubhouse:
Mike’s request for funds:
Purchase 4 round tables, 8 long tables, a 2cattle gate, and 6 picnic tables.
The estimated table cost is $3220.00.
Steve provided pictures of the tables from the Amazon website since he can use the community bank card to purchase them.
Peter motioned that we approve purchasing tables, and John seconded. Passed unanimously.
Landscaping:
Briars and ferns are growing up through the spacing between the planks. These need to be removed.
The bushes around the building need to be either trimmed or removed.
The landscaping contract needs to be revised to encompass more than just lawn mowing. Landscaping services should be included. Further discussion on this matter is necessary.
Water System update
ePulse
The pipes appear to be in good condition per the initial test results. Data analysis being done by contractor. The draft report is to be ready in about a month.
The DX system –
The contractor’s planners thought our pipes were 5” in diameter; they are 6”. They did not check with us before having the antenna holder manufactured from cast iron. The half-inch gap is not waterproof, so it will not work as it is to be waterproof.
A solution is still being investigated
Mike suggests using a coupler reducer from 6 inches to 5 inches. Steve said these do not make this type of PVC Coupler. It is 5.5 to 6”, not 5 to 6”.
Mike then suggested using PVC weld.
Jason, with the contractor, will check with East Coast suppliers to see if they have anything that will work for our situation.
GIS Systems:
No report
Blackberry bushes
The blackberry bushes in Zone 1 around the lagoon have been removed.
These areas will be sprayed in the fall to kill off those bushes that survive the removal process.
Native plants will be planted around the lagoon.
We paid half the removal costs, $3801. Whidbey Camano Land Trust paid the other half.
Water Tanks
Robot cleaner used.
No one had to enter tanks in scuba gear to inspect or clean tanks. Safer for everyone.
Robot controlled from outside the tank.
All three water tanks looked like they were cleaned about 3 years ago.
Cost $4800.
Chambers property-
A Real Estate agent called Steve. He stated he has a party interested in purchasing this property.
The agent stated the party is interested in connecting to DCI’s water system. The interested party currently lives in the community.
Steve spoke with the interested party. Steve suggested he talk with John LaBailey about connecting to his private water system to save himself money.
Mark Van Wyngarden contacted Steve to inform him that he had been told there is a change in the water regulations. If we allow someone outside of the community to connect to our water system, the State will regulate the price. This will be investigated before any “outsider” can connect to our system.
Update on water hook-ups (Graig):
We have 256 allowed hook-ups. We also have 10 to 15 unbuildable lots at this time.
We may be able to add more hook-ups, but it has to go through the State. This can be addressed in the upcoming Water System Update scheduled to begin soon.
New Business:
Annual Meeting
September 20, 2025: annual meeting date
August 20, 2025: must send out notice on or before
Emergency Generators: Pete reported that both emergency generators were serviced and inspected. Both are in in good shape.
NAVFAC has contacted at least one DBH resident about the possibility of drilling a PFAS monitoring well on their property in the future. This may open the door for DCI to get another well for the water system if we could work with the Navy
Mike Legere-
HOA fee is not clear on the water bill. Would like to see clarification, possibly at the annual meeting. Per Graig- assessed charge to community members of $50- the breakdown is $40 water association and $10 clubhouse.
Old website still up and running- suggest Kathryn take it down.
Meeting adjourned- next meeting 7/16/25 6:00 pm at clubhouse
yet.
-
InsufficIent board members for a quorum: No meeting in July 2025
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Dugualla Community Board Minutes
August 20, 2025 Meeting
Dugualla Community Clubhouse
6:00 PM
Open Meeting: Steve Smith, President, called the meeting to order
In Attendance: Steve Smith, Peter Hunt, Graig Habermann, JD Ray, John Anglin, Mike Legere
Guests: Terry Cays
Minutes: July 2025, Motion to accept by JD Ray, seconded by Mike Legere.; Passed
Treasurer’s Report: Motion to accept by JD Ray, Seconded by Graig. Report accepted
Old. Business:
Steve reports that the ePulse system:
is working as expected.
No leaks reported. Steve reports that
Three “artificial leak” tests were completed, and the system detected all three
Berry bushes around the lagoon are:
starting to come back.
The conservation organization, WCLT,l is expected to spray soon, then start planting native plants in the near future.
New Business:
Pump on the primary well:
Graig reports that it went out yesterday, Tuesday, 19 August
Steve reports that Cascade Water Systems successfully switched the system over to well #2.
The backup well was on manual control. It will not turn off when the tank is full. CWS got it switched over to automatic mode.
Graig believes a future system upgrade should include an automated switch-over when the primary system fails.
Water Mains:
A discussion was held about the metrics used to determine when it becomes necessary to replace water mains. Graig reports that in DCI’s category of systems (e.g., not a nuclear power plant or a hospital; simple residential), a metric of 0.6 leaks per mile/year (three leaks per year in the system overall with ~4 miles of pipe). We’ve only had one non-induced leak in the last two years.
Management Plan:
Steve recommends we pursue development of an SWSMP (Small Water Systems Management Plan), a reduced-size document from the planned System Plan discussed at prior meetings. The SWSMP satisfies the needs of the Health Department and applications for grants and low-interest rate loans.
Grants and Low-interest rate loans:
Terry Cays (guest) reports that there are no grants available for a system in our category; loans are.
Much discussion was had about funding sources. In the end, the board decided (John moved; JD seconded; unanimous approval) to ask Facet Engineering to undertake management of our long-term water system improvement plan, with the first deadline being completion of the application for “Planning and Engineering Funding”, delivered to the Board for review by November 17, 2025.
Other
A request was received from a community member to have two meters billed as one, with the justification being that only one of the houses is being lived in full-time. The homes are next door to each other. The board decided against the request.
An owner has turned his property into an ARBAB with two units, one up and one down. Does this break the covenants concerning single-family homes? Some discussion was held about the difference between a state-defined “single-family dwelling” and a single-family dwelling in a house. The Board concluded that the BURs define a single-family dwelling, and that we, as a body, have no oversight over the number of families living in a home. It was pointed out that for a structure to be classified as a home, each unit musd have a range. No range in one unit means it is still a single family home.
JD will take minutes at the annual meeting since we are without a Secretary.
A discussion was held about clubhouse management. Pete proposes that a $1500 budget be made available for Mike (clubhouse manager). In the end, Mike revised his request to $600 to cover the costs of an entrance gate in place of the cable currently in use. Pete revised his proposal to match the request. Passed unanimously.
A discussion was held about Internet service versus using a hotspot with a cell phone for use at the clubhouse. Mike has agreed to contact Comcast to see about a bill reduction.
John asked about our bookkeeping firm. The situation is unclear. Cascade Water is doing the bookkeeping. Pacific Grace Bookkeeping is closing by the end of September. There is only one other bookkeeping service on Whidbey Island. They are no longer accepting any new clients. Pacific Grace clients are not having any luck, even off-island, in finding a replacement.
Mike wants the landscape contract amended so that the contractor does a better, more consistent job of maintaining the clubhouse grounds. Steve reports that such an amendment will be costly and suggests that we gather community members for a workday. Mike is going to try to find someone else to do the extra work.
Meeting adjourned at 7:54
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No data yet.
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DCI Board Meeting 9/17/2025
Attendees:
Mike Legere
Peter Hunt
John Anglin
Graig Habermann
Steve Smith
J.D. Ray
Bob Mohle (guest)
Previous minutes unanimously accepted.
Treasurer’s report unanimously accepted.
We had a leak in the main on Dugualla on the 11th, repaired by Corey Johnson Construction on the 17th. Unfortunately the leak detection system didn’t detect it due to a faulty sensor. Graig reports that the leak detection system isn’t primarily for a mains leak, but for long-running small leaks. The leak wasn’t large enough that people lost water pressure.
The Whidbey Island Water Association application was not submitted last Spring. Steve got things straightened out, and a check will be sent.
The blackberries around the lagoon got sprayed last week, and another spray soon. The next phase is for native vegetation planting.
We have a budget in place for the future, which feeds into the requirement for grant-based funding from WA DOH.
Mike proposes a series of small items that will make the clubhouse better. JD made a motion for $1000 to fund the $825 in components necessary to make the improvements, including shipping and any unforeseen accessories (mounting hardware, etc.). Pete seconded. Passed unanimously.
Mike is also getting bids for a remodel of the clubhouse to include painting (in and out) and an HVAC system. He estimates $15K-20K, but will finalize the number for bids.
Various people volunteered for various jobs at the annual meeting. Everything appears covered.
Steve put forth the aforementioned with explanations for where things come from and how the numbers were derived. Steve moves to accept the budget. JD seconded. Unanimously approved. data yet.
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DCI Board Minutes 20251015
Attendance : Graig Habermann, Mike Legere, Peter Hunt, Steve Springer,
Bob Mohle, Brian Fort, Lisa Radziwanowicz
Absent: John Anglin
Guest: Steve Smith
The meeting at the clubhouse was called to order at 6:00 PM by Vice President Peter Hunt.
Minutes from 09/20/25 Board Meeting: Mike made a motion to approve the content of the
minutes. Seconded by Graig. Passed unanimously.
Minutes from Annual Meeting 09/20/25: Steve moved to accept minutes. Seconded by Mike.
Passed unanimously. To be voted on at next annual meeting September 2026.
Treasurer’s Report: Steve Smith verbally reported Bank balance as 09/30/25 is $
491,800. A printed Treasury report was not available for the meeting.
OLD BUSINESS
A. Status of Small Water System Management Plan (SWSMP) and grants/loans.
Graig reported DCI falls under Small Water Systems (less than 1000 water
connections). Graig plans to attend the Department of Health seminar on
October 25, 2025, where he hopes to learn about available grants for
engineering expenses. Peter stated that the SWSMP can take 5 to 6 months to
be approved, Therefore the grant request for Engineering study reimbursement
most likely won't be approved by November 30 th .
B. Water System leak detection status. Update: Steve Springer stated there is one
additional node to install. 
C. Clubhouse status. Update
Mike reported inquiries into indoor and outdoor camera choices for security.
Planning logistics continue.
Custom sign – design has not been determined
Interior painting of clubhouse- Mike obtained two quotes. Quote from
Fineline Painting exceeded $27,000. Second quote was for $12,000.
Steve motioned to accept $12,000bid. Seconded by Lisa.
Passed unanimously.
Heating System Replacement – Island Electric bid includes installation of
two head units (heat/AC), outdoor heat pump and 30amp panel upgrade.
Jeff of Island Electric is a homeowner within our community. Quote of
$9,200. Steve motioned to accept bid. Seconded by Brian. Passed
unanimously.
NEW BUSINESS
New Directors of DCI Board
Bob Mohle
Brian Fort
Lisa Radziwanowicz
Steve Springer (Steve will join John Anglin on the Water System
Committee)
All new Members must sign a conflict-of-interest agreement at the next
meeting. Steve Springer cannot vote on renewing our contract with Cascade
Water or related contract issues with Cascade Water.
Director Positions for upcoming year, effective October 15 th 2025 through October 1 st ,
2026.
President Position - Graig Habermann was Nominated by Peter Hunt.
Motion to accept by Mike. Brian seconded by Mike Legere. Passed
unanimously.
Vice President- Peter Hunt: Motion to accept his continuation by Mike
Legere, Graig seconded. Passed unanimously.
Secretary- Lisa Radziwanowicz: Motion to accept by Graig. Peter
seconded. Passed unanimously.
Treasurer- Bob Mohle: Motion to accept by Mike. Peter seconded. Passed
unanimously.
Clubhouse-Mike Leger: Motion to accept Mikes Continuation as Club
House Manager by Graig Habermann. Seconded by Peter Hunt. Passed
Unanimously.
Committees
Water System Committee-Steve Springer & John Anglin
Contingency vote for John to be added to this committee or stay with
Camano Island land trust to be determined at the November meeting due to
John’s absence.
Architectural Control Committee Chair – Shawn Albert. Contingency vote for
Shawn to stay on this committee and to approve at the next meeting.
A Bi law review is required for attendance compliance.
Communication Committee Chair- (DCI Webmaster) Brian Fort. Motion to
approve by Mike. Steve seconded. Passed unanimously.
Community Meetings Committee Chair- Peter Hunt & Mike Legere
Lagoon Committee – John Anglin. Mark Van Gartner will assist with
semiannual culvert cleaning. Update: The pipe into the lagoon has recently
been cleaned. DCI is required to clean biannually.
Mueller Liaison - Steve Smith. Mueller requested that Steve Smith continue
as their contact person for 1 year. Graig motioned to make Steve liaison.
Peter seconded. Passed unanimously.
Steve Smith reported on annual water testing results- no lead reported,
minimal copper 0.03. Considered a very low level.
Additional Items – Graig
According to Roberts’ Rule of Order, the "Good of the Order" section will be held at the
end of the meeting, allowing each member to ask further questions or request
clarification.
A Water Availability Certification document was provided to Steve for filing.
(650 Maplewood Loop)
Review articles, bylaws, and policy documents. Review and update Emergency Response
Plan.
Agenda items requested for the November 19 th Meeting.
Peter made a request for an emergency stand-by water hose spool (trailer mounted),
long enough to reach from the elevated storage tank to the filtration and distribution
center (in case of disaster).
Reserve Study – minimum required bank balance.
Line-Item Budget-Graig.
Zoom Meeting Considerations – Mike indicated a Business Zoom account. Free zoom
account is limited to 30 minutes.
Monthly Annual Meetings (Information added after meeting)
Nov 19, 2025, Dec. 17, 2025, Jan. 21, 2026, Feb.18, 2026, March 18, 2026,
April 15, 2026, May 20, 2026, June 17, 2026, July 15, 2026, August 19,2026
Sept.16,2026
Next Meeting: Wednesday, November 19, 2025, at 6:00 PM.
Adjournment: 7:20 PM.
Respectfully submitted by Lisa Radziwanowicz data yet.
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DCI Board Minutes 20251119
Attendance: Peter Hunt, Mike Legere, Steve Springer, Lisa Radziwanowicz
Graig Habermann and Bob Mohle via telephone
Absent: John Anglin
Guest: Steve Smith
1. The meeting at the clubhouse was called to order at 6:05 PM by Vice President Peter Hunt.
2. Minutes from 10/15/25 Board Meeting: Steve made a motion to approve the content of the minutes. Seconded by Mike. Passed unanimously.
3. Financial Report: Steve Springer reported October 2025 – $17,000. quarterly billing, $10,800. expenses, $32,500 account receivable.
Mike will send approved clubhouse contractors’ invoices to Steve for payment.
Steve Springer and Steve Smith brought up the issue of accounting and bookkeeping programs. The accounting software categorizes certain expenses differently than the bookkeeping program, leading to inconsistencies, therefore, making it challenging for the accountant when filing Federal Income Taxes. Steve Springer will connect with Mark VanWyngarden to discuss this issue. Tabled till December board meeting.
4. Website Master – Katherine Cox will take over this position as Brian Fort resigned. Mike will meet with Katherine to get an overview of website process for uploading documents and information.
5. Old Business
A. Small Water System Management Plan – Steve Springer is working on section 2 of this plan which includes operations, monitoring efficiency and emergency response plan.
Steve would like to create a small group/discussion to address section 2 of the small water system management plan. Mike motioned to create a small group. Lisa seconded.
The initial meeting is scheduled for Tuesday, November 25, 2025, at 6:00 PM and will be conducted via Zoom.
B. Water Leak Detection – Steve Springer and Steve Smith are in contact with Mueller as two sensors are not working properly. One sensor at the intersection of Shorecrest and Dugualla isn’t reporting a signal. Mike
suggested installing a booster to improve connectivity.
C. Clubhouse Update – Mike reported painting is complete. The door jam has been repaired, a new gate installed along with a new lock. Cascade Roofing inspection found a missing cap on the fireplace chimney, resulting in a water leak. A permanent cap is to be installed, and the fireplace will be non operational. Waiting on the camera system. Mike discussed the clubhouse rental rates, suggesting that the member rate remain at $125.00, while the nonmember daily rate increase from $300 to $500. Mike will be promoting the improved Dugualla Community Clubhouse on Facebook to attract new bookings. Sign approval tabled till the December board meeting.
6. New Business
A. Each board member must be assigned a board member position according to the by-laws. Sean Albert is serving in Architect committee role, but not as a voting committee member.
We currently have 2 vacant voting committee member seats available. Board members are encouraged to reach out to community members who show a commitment to serving on the board.
D. Funding electronic debit bill- incorporating into base rate – tabled till December board meeting.
E. Stand by water hose spool research – tabled till December board meeting
F. By-laws review – tabled till December board meeting.
G. Microphone - Mike will have a microphone and amplifier available for board meetings.
H. Reserve study – Peter reported a reserve study has never been conducted and is not enforced. However, because the board is currently working on a
small water plan, DCI is technically doing a reserve study.
I. Line-Item Budget – tabled till December board meeting.
J. Zoom – Mike will bring his laptop to the meetings. Consider Pro plan which removes the 40-minute time limit
K. For the good of the order
Mike has a pile of debris for a dump run. Steve Springer offered to send his truck over to pick up the debris when his company does their next dump run.
Steve Springer reported R & H Well Drilling will replace the primary well
pumps and motor.
Next Meeting: Wednesday, December 17 th at 6:00 PM.
Adjournment 6:59
Respectfully submitted by Lisa Radziwanowicz data yet.
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DCI Board Minutes 20251217
Attendance: John Anglin, Graig Habbermann, Peter Hunt, Steve Springer,
Lisa Radziwanowicz, Bob Mohle (via telephone).
Absent: Mike Legere
Guest: Steve Smith
1. The meeting at the clubhouse was called to order at 6:08 PM by
President Graig Habbermann
2. Minutes from 11/19/25 Board Meeting: Peter made motion to approve
the content of the minutes. Seconded by Steve Springer. Passed
unanimously.
3. Old Business
A. Financial Report- Steve Smith has submitted a comprehensive
financial statement to Graig.
Dana, from the CPA firm, will continue managing the preparation
and filing of DCI, Inc.’s federal income taxes.
Steve Springer will collaborate with Dana to reconcile and align
category label discrepancies between the bookkeeping records
and the accounting software systems.
B. Small water system – Graig has provided Robert at Facet
Engineering with the required data on the water pipes. Robert will
conduct the analysis and deliver recommendations based on his
findings.
Graig plans to submit the EPA loan application by January 2026.
Estimated 6month review timeline.
Preliminary projection for water pipe replacement (Phase 1 )
($200 - $225 linear foot of PVC piping)
Pipe Length Diameter Cost
500 feet 2 “ $87,500.00
7585 feet 4 “ $1,706,625.00
6326 feet 6 “ $1,581,500.00
(Well) 850 feet 4 “ $191,250.00
Fire Hydrants,
Blow Offs and
potential
overruns
$400,000.00
Total
$3,966,875.00
4 Million amortized EPA loan over 30 years
(approximately)
Principal & Interest Monthly Payment
2% $14,739.81
3% $16, 864.00
4% $19,110.00
C. WI Water System Association meeting 12/17 – cancelled due to
flooding event.
D. Club house Improvements/Maintenance – Graig will follow up with
Mike L regarding the mini split heating system to ensure the
contractors’ remaining work is completed.
4. New Business
A. The DCI By-Laws specify 9 board positions. Two positions are 1-
year terms. Seven positions are two-year terms. This year two
open positions were filled by Bob M. and Lisa R.
B. Billing – Steve Springer will be compiling average monthly billing
data for three independent small water systems on Whidbey
Island. He will report his data at the January Board meeting.
C. Stand by Emergency hose reel- Graig will continue evaluating
lower-cost hose alternatives. To reduce expenses, consideration
may be given to using a 2-inch diameter hose instead of a 6-inch
diameter hose.
Steve Smith recommended Skagit Building Salvage in Mt Vernon
(contact Don).
D. By-Laws Review – Graig asked that board members review the
By-Laws
E. Pipe replacement Ball Park estimate- complete
F. Reserve Study – Peter recommends a reserve fund of $500 K for
emergency use. To cover high-cost, unexpected events such as
water storage tank replacement/earthquake-related repairs.
G. Line Item Budget- Small Water System Management Plan requires
a Cash Flow Report including:
Beginning of the year balances
Line-item income and expenses
Monthly line-item deductions
Cash flow summary
H. Zoom Meeting – Mike L. Postponed till next meeting
I. Conflict of Interest Policy – Board members present at meeting
signed affirmation page.
For the good of the order: Resident, Maria Murphy, 579 Birch Street,
requested forgiveness of $619.00 in water fees due to a leak.
Graig moved to accept the forgiveness request. Steve Springer seconded
the motion. Motion passed unanimously.
Meeting adjourned 7:55 PM.
Respectfully submitted by Lisa Radziwanowicz.
Board Meeting Minutes Archive
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DCI Board Meeting Minutes 20240117 first draft.docx
Attending: Steve Smith, Leslie Wagner, Mark Van Wyngarden, Julie Chan, James Jolly, Myron Parry, Graig Habermann
Absent: Shawn Albert, J.D. Ray
Guests: Nancy Eagle
1.The meeting at the clubhouse was called to order at 6:02 PM January 17, 2024 by President Jim Jolly.
2.Minutes from 12/20/2023 Board Meeting: After complementing Mark on how well he prepared them, Myron made a motion to approve the minutes as submitted. Seconded by Steve. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 12/31/2023 is $595,647.33 with $559,263.38 in the money market account and $36,383.95 in the checking account. See attached report. Julie reported that she transferred funds from the checking to money market account and is preparing to ladder CDs with a short-term date range in order to get better interest rates. Julie also noted that some costs have increased since NW Natural Water took over King Water. After discussion, the Board agreed these costs will be part of their discussion with King Water (see below).
Jim and Julie to meet with Peoples Bank on 1/18 to move money into a higher interest bearing CD accounts.
4.OLD BUSINESS
a.Door Hanger: Graig presented a draft (sent a sample to each Board Member). Graig reported that the hangers should be printed on card stock. After discussion, Graig to update the draft with the Board’s suggestion and send a second draft. Will wait until after the meeting with King Water to print them.
b.Graig reported that a friend of his donated a large used TV that he plans to mount in the clubhouse.
c.The Board discussed the King Water Services agreement and King Water/NW Natural Water’s performance on the 10/17/2023 water Leak on Bayfront Lane. The consensus was for Steve, Jim and Mark to meet with King Water to discuss the contract, services and expectations in general and specifically relating to customer notifications and purging the system following repairs. Steve to arrange the meeting. Steve has tried several times to schedule with King Water. More to follow.
d.During the 12/20/2023 Board Meeting discussion regarding updating our water system, the board the board decided not to engage Coffman at that time and determined the need to meet with Cory Johnson to better understand how he can assist us in the process. During the discussion at this meeting the Board confirmed that they will want to meet with Cory Johnson. More to follow. Graig and JD to look in the Board notebooks for a detailed drawing of the water system to support the discussion.
e.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop:
Nancy Eagle attended the meeting and stated that her son, Mike Eagle is the contractor for this home. She also related her attempts to contact the Board and that Shawn had sent her a text or email stating that the plans do not meet the height requirement specified in the BURs. Steve Smith stated he was working with Nancy to get the approval of the impacted lot owners. After discussion, the Board stated that once the impacted lot owners have signed that they do not object to the height of the new home and the documents are submitted to the Board, the Board can approve the plans.
5.NEW BUSINESS
a.Julie to work with Mike Legere regarding clubhouse revenue posting issues.
6.Visitor comment: (see above)
7.Executive Session (Board Members Only):
Mark and Myron related that they had contacted Jacob Cohen, DCI’s long-time attorney, about becoming DCI’s registered agent with the WA Secretary of State. They also related that Mr. Cohen declined the offer as he is planning to retire in the next two to three years and that Mr. Cohen recommended Matthew Walker as an attorney who is familiar with nonprofit corporations that are involved as homeowners’ associations and that Mr. Walker could act as DCI’s Registered Agent.
Mark and Myron also related that, due to time constraints and the necessity for the Board to approve a change in attorneys, they made the executive decision to have King Water again submit the Annual Report using the Nature of Business language approved by the Board at the 11/15/2023 meeting.
Myron and Mark met with Matthew Walker on 12/18/2023 and prepared notes from their meeting (attached). Following a discussion, Myron made a motion to ask Matthew Walker act as DCI’s corporate attorney and Registered Agent with the WA Secretary of State. Jim Jolly seconded. Passed unanimously. Mark and Myron to contact Mr. Walker and continue to identify and prioritize the tasks and services the Board should be performing according to RCW 64.38.
8.Next Meeting: Wednesday, February 21, 2024 at 6:00 PM.
9.Adjournment: 7:30 PM.
Respectfully submitted, Myron Parry
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DCI Board Meeting Minutes 20240221 first draft.docx
Attending: Steve Smith, Leslie Wagner, Julie Chan, James Jolly, Myron Parry, Graig Habermann, J.D. Ray
Absent: Mark Van Wyngarden, Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6:01 PM February 21, 2024 by President Jim Jolly.
2.Minutes from 1/17/2024 Board Meeting: Steve Smith made a motion to approve the minutes as submitted. Seconded by Graig. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 1/31/2024 is $593,382.39 with $560,635.28 in the money market account and $32,747.11 in the checking account. See attached report. Julie reported that last month’s total was $595,263.36. This is a decrease of $1,880.99 from last month. The main reason is because the NW Natural Water bill included repair charges of about $4,500 for work from November 2023. Water charges from Oct-December 2023 were billed in January 2024. We will start collecting payments in February which will add to the bank account.
4.OLD BUSINESS
a.Door Hanger: Graig presented another draft after emailing it to each Board Member prior to the meeting. After discussion, Graig to wait until after the meeting with King Water to print them.
b.Meeting with King Water/NW Natural Water: Steve reported that he had several possible meeting times for this week. Consensus was for Jim, Steve, Graig and Mark to attend. Steve to coordinate date/time of meeting.
c.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop: Steve reported that the three impacted lot owners have signed that they do not object to the height of the new home and the documents are submitted to the Board (emailed to each Board Member prior to the meeting - see attached). The Board discussed the process defined in the BURs. Steve moved to approve the plans as submitted. Graig seconded. Passed unanimously. Steve to let the owners know that the plans are approved.
5.NEW BUSINESS
a.Broken water main on Bay Front Lane: Graig reported that King Water made multiple trips to Bay Front Lane and were unprepared to address the broken water main. Graig also reported that on Monday, 2/2, Nathan told him the repair band installed was not the correct one. The job went from Sunday to Friday with four visits while it should have been fixed and done in a single visit. Multiple trips and not having the correct tools and parts to make the repairs will be discussed with King Water at this week’s meeting.
b.Julie to Jim met with People’s bank to secure Certificates of Deposit earning better interest on community funds. Will try for 2/22 at 2 PM.
6.Visitor comment:
7.Executive Session (Board Members Only):
a.Matthew Walker: Myron reported that Mathew Walker has not yet been asked to act as DCI’s corporate attorney and registered agent. Mark and Myron to follow up.
Myron also reported that the Annual Report to the Secretary of State was filed in a timely manner.
b.Revision to Chlorine Testing to comply with new WA Health Requirements: Myron forwarded an email and estimate (attached) from King Water/NWNW to all Board Members on 2/14/2024. Steve presented the options to comply with the new requirements. The Board discussed the opportunities for cost saving to comply as well as reducing monthly charges from King Water/NWNW. The Board also discussed the challenges and costs of a cloud-based monitoring system. The consensus was to initially have King Water check the system more often to comply with the March 1 2024 deadline and explore the costs/feasibility of the system they recommend. This will be further discussed with King Water at this week’s meeting.
c.Generate list of topics/questions for King Water Meeting.
i.Myron reported that on 2/7/2024 he sent an email to Joanne Skaar at King Water regarding missing 1/9/2024 meter readings. He will forward this email to Jim, Mark, Graig and Steve for the meeting.
ii.Graig and JD would like to be notified by King Water if there is a water leak.
iii.Get in touch with Mark for his questions.
8.Next Meeting: Wednesday, March 20, 2024 at 6:00 PM.
9.Adjournment: 6:53 PM.
Respectfully submitted, Myron Parry
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DCI Board Meeting Minutes 20240320 first draft.docx
Attending: Steve Smith, Leslie Wagner, Julie Chan, James Jolly, Myron Parry, J.D. Ray, Shawn Albert, Graig Habermann
Absent: Mark Van Wyngarden
Guests: Steve Hucke, JJ Olson (King Water/NWNW), Mike Legere (Clubhouse Manager)
1.The meeting at the clubhouse was called to order at 6 PM March 20, 2024 by President Jim Jolly.
2.Minutes from 2/21/2024 Board Meeting: Julie made a motion to approve the minutes as submitted including one edit. Seconded by JD. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 2/29/2024 is $614,185.49 with $361,686.79 in the money market account, $52,498.70 in the checking account and $200,000.00 in a certificate of deposit. See attached report. Julie reported this is an increase of $20,803.10 from the previous month with water revenues from the January billing started to be received. Julie also reported that, as directed by the Board, she and Jim opened a 10-month certificate of deposit of $200,000 at 4.5% APR. It expires in December 2024 at which time the Board will reassess whether to renew the CD.
4.OLD BUSINESS
a.Door Hanger: Graig presented another draft. After discussion, Graig presented some samples. JD moved we approve funding of $265 plus tax. Leslie seconded. Passed unanimously. Graig to order after determining the final design.
b.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop: The Board voted to approve the plans as submitted at the 2/21/2024 Board meeting. Shawn reported that he visited the job site earlier this week and determined that the framing is taller than the submitted plan. On 3/20/2024, a sign was placed at the job site directing work to stop. The Board discussed enforcement options including getting Jake Cohen involved. First step is contact the owner/builder. More to follow.
c.King Water received a letter from a water user dated 10/31/2023 requesting a rate reduction due to a leak that has since been repaired. Jim made a motion to approve request. Passed unanimously. Graig to notify King Water.
5.NEW BUSINESS
a.JJ Olson, Business Compliance Manager from King Water/Northwest Natural Water Services attended the meeting: The Board introduced themselves and as did JJ, describing how he started in the family business (Hiland Water Corporation in Newberg, OR) at an early age, is now certified for several aspects of water system operation and is currently active in customer contracts and operations at NNW. Hiland was acquired by NNW as was King Water (in 2023). JJ explained some of the changes and challenges underway at King Water following the acquisition:
JJ explained his first order of business is getting all practices into compliance including five-day-per week chlorine testing. JJ explained that this is not a new requirement, but needs to be enforced now that more resources are becoming available at King Water.
JJ stated that King Water is very much in transition due employee turnover and customer contract management while trying to standardize procedures and implement training.
JJ is the process of sending us a current contract and hopes to send it shortly. Along with the updated contract, DCI needs to identify who with DCI is empowered to authorize work for NNW.
Myron expressed concerns about inaccurate meter readings in the most recent billing cycle. JJ explained that he was implementing processes to improve accuracy that are currently used in their Oregon companies. He also explained that NNW prefers recording readings on paper as opposed to electronic devices due to losing readings when the battery run out.
Jim Jolly explained our plan to replace pipes in DCI’s water system. JJ responded that King Water will still do repairs and, once operations are leveled out, NNW is interested in doing replacements. He said to contact him to get this started. JJ went on to recommend pipe bursting as it does not require digging up the road, is more economical and can even be done with ductile iron. JJ indicated that NNW would prefer to do replacements dry and cooler months. JD and Graig to start the process.
JJ also stated that NNW has the capability to locate system components using GPS and offered access to the software so we can make a map available via the DCI website. DCI could pay for the labor to locate the points or use NNW’s equipment to locate the points ourselves (details to be determined).
JJ closed by saying that he hopes that we will work with him as he implements new processes and gets everything up to speed. He is optimistic about the future.
b.Mike explained the past rates and practices on renting the Clubhouse. For example, should we be renting to commercial organizations? Should we ask organizations to provide insurance? The Board Discussed who is able to rent the clubhouse and concluded that Mike would contact Julie with questions.
6.Visitor comment:
7.Executive Session (Board Members Only):
8.Next Meeting: Wednesday, April 17, 2024 at 6:00 PM.
9.Adjournment: 7:52 PM.
Respectfully submitted, Myron Parry
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DCI Board Meeting Minutes 20240320 first draft.docx
Attending: Steve Smith, Leslie Wagner, Julie Chan, James Jolly, Myron Parry, J.D. Ray
Absent: Shawn Albert, Graig Habermann
Guests:
1.The meeting at the clubhouse was called to order at 5:57 PM April 17, 2024 by President Jim Jolly.
2.Minutes from 3/20/2024 Board Meeting: Steve made a motion to approve the minutes as submitted including one edit. Seconded by JD. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 3/31/2024 is $611,442.70 with $362,328.17 in the money market account, $49,114.53 in the checking account and $200,000.00 in a certificate of deposit. See attached report. Julie reported that the total balance is a decrease of $2,742.49 from the previous month. The main reason for the decrease is a payment of a NW Natural Water bill for $6,800 for leak repairs in January.
4.OLD BUSINESS
a.At the 11/15/2023 Board Meeting, the Board discussed best ways to broadcast short-notice announcements regarding water service. Myron suggested including a letter in a water invoice mailing requesting name, address, cell phone and email addresses. Jim provided a first draft (attached).
While Jim’s draft was well-written, it was written from the viewpoint of creating a separate contact list for water issues as opposed to using the Dugualla Community email contact list (as presented on the Community’s website homepage). Myron to draft a letter from the perspective of using the Community email contact list.
b.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop: The Board voted to approve the plans as submitted at the 2/21/2024 Board meeting. At the 3/20 Board Meeting, Shawn reported that he visited the job site earlier in the week of 3/20 and determined that the framing is taller than the submitted plan. Update for the 4/17 Board Meeting: As it turns out, the drawing used to determine the building’s height was not drawn to scale. After reviewing the original plans that were drawn to scale, the building was determined to be the same height as in the submitted plans.
5.NEW BUSINESS
a.Jim reported that Mark resigned from the Board as of 4/1/2024. We appreciate Mark’s efforts to create financial reports and looking after the lagoon. Mark has also worked closely with Myron on other projects.
b.Jim asked if it is time to start planning for the Annual Meeting: Myron explained that the By-Laws specify that the Annual Meeting will be held on the third Saturday in September (9/21/2024). The By-Laws also specify that Board Meetings are held on the third Wednesday of the month and that the September Board Meeting will be held on 9/18/24. So, there will be a Board Meeting immediately preceding the Annual Meeting. Myron also reported that he would have more information regarding possible topics for the Annual Meeting at May’s Board Meeting.
c.Location of fire hydrant hear 675 Kellogg Lane (near the corner of East Beacon View Drive and Kellogg Lane): JD reported that he received an email from an insurance company asking to verify the hydrant’s location and will respond.
6.Visitor comment:
7.Executive Session (Board Members Only):
Status update of having Mathew Walker act as DCI’s Corporate attorney and registered agent: Steve and Myron to meet with Matthew Walker on 4/18.
8.Next Meeting: Wednesday, May 15, 2024 at 6:00 PM.
9.Adjournment: 6:37 PM.
Respectfully submitted, Myron Parry.
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The 5/15/2024 DCI Board Meeting
was cancelled
due to lack of a quorum.
The next Board Meeting is scheduled for
6/19/2024 at 6 PM.
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DCI board meeting minutes 20240619 first draft a.docx
Attending: Steve Smith, Myron Parry, Graig Habermann, Leslie Wagner, J.D. Ray, Julie Chan
Absent: James Jolly Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6:00 PM June 19, 2024 by Vice President Steve Smith.
2.Minutes from 4/17/2024 Board Meeting: (there was no 5/15/2024 Board Meeting due to lack of a quorum). Steve made a motion to approve the minutes as submitted. Seconded by Graig. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 5/31/2024 is $627,258.07 with $363,725.43 in the money market account, $61,231.43 in the checking account and $202,301.21 in a certificate of deposit. See attached report. Julie reported that she started to assemble the reports necessary to prepare the 6/1/2023 to 5/31/2024 financial statements and will send them to DCI’s tax accounts shortly. Julie also reported that Page Hutton from NWNW sent an email regarding management fees hourly rate increases. Julie to send the letter to Board Members to support a discussion at the next Board Meeting.
4.OLD BUSINESS
a.Adding a letter to community in a water invoice mailing requesting name, address, cell phone and email addresses that can be used to effect short-notice water problems or other events that need quick dissemination.
At the 11/15/2023 Board Meeting, the Board discussed best ways to broadcast short-notice announcements regarding water service. Myron suggested including a letter in a water invoice mailing requesting name, address, cell phone and email addresses. Jim provided a first draft (attached).
While Jim’s draft was well-written, it was written from the viewpoint of creating a separate contact list for water issues as opposed to using the Dugualla Community email contact list (as presented on the Community’s website homepage). Myron to draft a letter from the perspective of using the Community email contact list.
6/19 update: Draft sent to Board Members 4/25, 5/15 and 6/13 via email (attached). JD made a motion to have the letter sent with the next water invoice mailing. Steve seconded. Passed unanimously.
b.Increased chlorine testing - Steve reported that he had attempted to contact JJ with King Water. Steve also reported that water testing frequency was increased to five days per week starting in February, 2024. At this point, DCI is estimating the cost for an automated system to be approximately $12K plus installation. This system will reduce manual checking from 5 days to 1 day per week. The consensus is to include automatic notification of system failure. Steve to look at additional testing labor cost vs. installing the system. More to follow.
c.Green Crab Study was completed on 6/7/24. (See attached email from Jessica Larson, Whidbey Camano Land Trust Director) - Board FYI only.
5.NEW BUSINESS
a.Changes to By-Laws – Myron reported that he and Steve had returned Matt Walker’s draft with questions and suggested changes. Myron explained the progress and some of the anticipated changes to Board operation including quorums for the Annual Members Meeting and record retention/availability. Myron to follow up with Matt to be able to present the draft to the Board at the next meeting.
b.Land Trust Annual Easement Monitoring Visit – July 15 (See attached email from Riley Carbaugh) - Board Info only.
c.Easement to Moriarty property – Myron forwarded an email thread started by Cassandra Moriarty expressing her frustration that the Whidbey Camano Land Trust has not provided the legal easement documentation necessary for access to their property (see attached). The Moriarty property is located adjacent to the WCLT parcel south of Dugualla Road. The Board discussed next steps and concluded it is up to WCLT finalize the easement and ask the DCI Board to approve the easement as it was changed from what was originally proposed (the Board approved granting the easements as proposed at the May 2022 Board meeting).
d.Dugualla District Code for 811 Tickets – Megan Hoiland, from King Water, asked about a District Code for 811 Tickets. They have been getting requests from customers about locations of DCI water mains but King Water is not being notified of any 811 Tickets because they don’t have that code for us (Steve found out that DCI’s 811 account was closed in 2008). So, King Water cannot answer the customers’ requests. Steve will determine what is needed to establish DCI’s account. Her contact info is: MHoiland@nwnaturalwaterservices.com, 360 678-5336 (see attachment.)
e.Water Bill Forgiveness Request: The Board received a request from a homeowner who returned to their home in February after a several week absence to find a broken pipe and the water running into the house. The water was immediately turned off. Steve reported that he visited the home recently and found that it was cleaned out down to the studs. The owners are asking for a rate reduction from $8,688.60 on their April invoice to $150, their usual usage rate. After discussion, the Board suggested that the homeowner submit the amount invoiced as part of their homeowner’s insurance claim. The Board is open to reviewing the request again, if necessary, following the response from the insurance company to the claim. Steve to follow contact the homeowner.
f.Unauthorized bench near Shorecrest has been removed (per agenda prepared by Jim Jolly).
g.DCI’s property tax exemption under RCW Chapter 84.36 was not renewed prior to March 31, 2024. (attachment). Email forwarded to Julie.
h.625 E Maplewood Loop - request for information regarding new water service. Steve reported that King Water has been asked to look for the connection point.
i.631 E Maplewood Loop – while looking into the request for 625 E Maplewood Loop, Steve discovered there was no meter installed at 631 Maplewood Loop (purchased by current owners 2/12/2023). Fortunately, the owners have been receiving and paying their quarterly water bill that has consistently been invoiced at the base rate. Steve spoke with Nate with King Water to get a meter installed. More to follow.
j.841 Shorecrest Drive – The owner reported a water leak that has yet to be found. Steve reported that he found that the leak rapidly fills the concrete riser from the valve. The owner requested that the leak be repaired and a separate connection for 845 Shorecrest be removed as it is only used for irrigation (the home on 845 was removed some time ago). Steve moved to install meter on 841 and disconnect 845 Graig seconded. Passed unanimously.
k.The Board discussed that the process of installing the water meter after issuing the final occupancy permit does not work smoothly. Steve to look into how many meters are we missing in the community. The Board will also ask King Water to note if a home does not have a meter when the meters are read in July.
l.The Board discussed planning for the Annual Meeting. At this point, there is little support for providing a meal following the meeting. Myron reported that he would need several people to help with quorum activities and that he hoped to have more information at the next Board Meeting.
Myron also explained that the By-Laws specify that the Annual Meeting will be held on the third Saturday in September (9/21/2024). The By-Laws also specify that Board Meetings are held on the third Wednesday of the month and that the September Board Meeting will be held on 9/18/24. So, there will be a Board Meeting immediately preceding the Annual Meeting.
m.The Board briefly discussed AirBnB’s in the Community, concluding that (from Division 1 BURs below), a “Rental for residential purposes of a dwelling coming within the terms hereof shall not constitute a business or commercial purpose.”
6.Visitor comment:
7.Executive Session (Board Members Only):
8.Next Meeting: Wednesday, July 17, 2024 at 6:00 PM.
9.Adjournment: 8 PM.
Respectfully submitted, Myron Parry.
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DCI board meeting minutes 20240717 first draft a.docx
Attending: Steve Smith, Myron Parry, Graig Habermann, Leslie Wagner, Julie Chan, James Jolly , J.D. Ray
Absent: Shawn Albert
Guests: Corey Johnson
1.The meeting at the clubhouse was called to order at 6:00 PM July 17, 2024 by President Jim Jolly.
2.Water Main Repair & Renovation Presentation - Corey Johnson
a.Corey Johnson of C Johnson Construction attended the meeting to discuss how his company and DCI could work together to replace portions of DCI’s water system. Corey stated that his company specializes in this type of project and is working in Anacortes this summer to replace two miles of pipe at an approximate cost of $1.6 MM. Corey also stated that he works with another community on the south end of the island to replace approximately 1000 feet of pipe per year or every other year as funds are available.
Corey addressed the issue of obtaining a permit to replace a section at a time in kind due to leaks or other problems. His understanding is that we wouldn’t need a permit to do the same type of replacement. He said we could contact the WA Department of Health, Office of Drinking water and ask the question ourselves. Corey will also ask the water manager on a project that he working on now and let us know what he hears.
Corey explained that there that are different ways to approach replacing DCI’s water pipes:
i.DCI could have a full engineering study done and apply for WA state loans to fund the project. The Board reviewed this approach in December 2023 and concluded it would incur costs to perform an elevation survey, reengineer the system and prompt other significant costs prior to and during construction.
ii.DCI could pursue multiple bids, getting an engineer to develop plans and scope of work, and asking multiple construction companies to submit a bid, having everything on a level playing field. This approach will incur administrative and engineering costs that may not be completely recovered by having multiple bids.
iii.DCI could work with a company, C Johnson Construction, for example, to find the opportunities for benefit to both parties. Corey can help DCI identify a course of action but was clear that he is not a consulting engineer. He does know how to complete projects in Island County.
Corey stated that DCI’s Franchise Agreement with Island County gives DCI the right to use the County’s Right-of-Way for the installation, maintenance and repair of the water system. Understanding how the agreement works and how it interacts with utility easements is key to the process. Other issues include DCI’s small water system management plan and DCI’s last sanitary survey.
The Board thanked Corey for attending the meeting and making his presentation.
After discussion, JD moved that he, Graig and Steve meet with Corey to start the process. Passed unanimously.
3.Minutes from 6/19/2024 Board Meeting: Steve made a motion to approve the minutes as submitted. Seconded by JD. Passed unanimously.
4.Treasurer’s Report: Bank balance as of 6/30/2024 is $626,786 with $364,348 in the money market account, $60,136 in the checking account and $202,301 in a certificate of deposit. See attached report. Julie reported that she returned the CPA Group engagement letter on 6/28/2024 (copy attached).
Myron asked Julie about cost for CPA to generate audited financial statements as required by RCW 64.38.045 (2). Myron also explained that this audit may be waived if 67% of the votes cast by owners, in person or by proxy, at a meeting of the association at which a quorum is present, vote each year to waive the audit. While the audit may be waived, it is important to know the cost of the audit to evaluate the benefit of conducting an audit. Julie reported that The CPA Group, the company who prepared the 5/31/2024 financial statements do not perform audits and that she is contacting other providers for an accurate audit cost. At this point, Julie estimates the cost to be between $15,000 and $20,000 annually. Myron to send Julie a copy of the RCW requiring audits.
5.OLD BUSINESS
a.Responses to letter to the community requesting contact information: Myron reported that the letter was included with the water invoice mailed in early July and, as of this meeting, he had already received eighteen requests to be added to the contact list.
b.Increased chlorine testing and automation - Steve reported that he met with JJ at King Water and learned that the automated system requires internet access at the treatment building. After discussion, JD moved to have King Water continue to monitor as required. Jim seconded. Passed unanimously. Steve to review further to confirm that our understandings of the costs are correct.
c.Door hangers: Graig moved to reimburse Steve for the cost of the door hangers. JD Seconded. Passed unanimously (with Steve’s abstention). A supply of the hangers will be placed in the treatment building for King Water to use.
d.Land Trust Annual Easement Monitoring Visit: Steve reported that he met with WCLT on July 15 and accompanied them on part of their walk-through. WCLT said they were happy with everything that they saw. He also said he moved the bench as requested. Steve also confirmed that power weeders and trimmers were OK to use in the Land Trust area.
e.Easements to Lebailly, Chambers and Moriarty properties – Steve reported that the Lebailly easement is unchanged and that Chambers and Moriarty have the revised easement paperwork from WCLT. Once signed, the paperwork will be forwarded for DCI’s Board to review.
f.841 Shorecrest Drive – Steve reported that the owners now want two meters (one to the home at 841 Shorecrest and one to the lot at 845 Shorecrest) and that he had King Water install the second meter. Steve also reported that the landowners understand that each meter will be invoiced going forward.
g.Dugualla District Code for 811 Tickets – Megan Hoiland, from King Water, asked about a District Code for 811 Tickets. They have been getting requests from customers about locations of DCI water mains but King Water is not being notified of any 811 Tickets because they don’t have that code for us (Steve found out that DCI’s 811 account was closed in 2008). So, King Water cannot answer the customers’ requests. Steve will determine what is needed to establish DCI’s account. Her contact info is: MHoiland@nwnaturalwaterservices.com, 360 678-5336 (see attachment.) Graig to follow up.
h.Water Bill Forgiveness Request: The Board received a request from a homeowner who returned to their home in February after several weeks to find a broken pipe and the water running into the house. The water was immediately turned off. Steve reported that he visited the home recently and found that it was cleaned out down to the studs. The owners are asking for a rate reduction from $8,688.60 on their April invoice to $150, their usual usage rate. After discussion, the Board suggested that the homeowner submit the amount invoiced as part of their homeowner’s insurance claim. The Board is open to reviewing the request again, if necessary, following the response from the insurance company to the claim. Steve to contact the homeowner. 7/17 update: Homeowner reported that they had submitted the water invoice to their insurance company but had not received a reply.
i.DCI Property tax exemption renewal– Julie reported that the renewal was paid and DCI is up to date.
j.625 E Maplewood Loop - request for information regarding new water service. Steve reported that King Water has been asked to look for the connection point. More to follow.
k.631 E Maplewood Loop – while looking into the request for 625 E Maplewood Loop, Steve discovered there was no meter installed on 631 Maplewood Loop (purchased by current owners 2/12/2023). Fortunately, the owners have been receiving and paying their quarterly water bill that has consistently been invoiced at the base rate. Steve spoke with Nate with King Water to get a meter installed. More to follow.
l.Meters missing in the community: The Board discussed that the process of responding to requests for water service through installing the water meter then beginning to read the meter and issue water invoices does not work smoothly. Steve to look into how many meters are we missing in the community. Myron to request July meter readings in excel format from King Water and forward to Steve.
m.The Board discussed planning for the Annual Meeting. At this point, there is little support for providing a meal following the meeting. The Board also considered providing beverages and snacks following the meeting. Myron reported that he would need several people to help with quorum activities and that he will have more information at the next Board Meeting.
Dates for the coming Board and Annual Meetings:
7/17/2024 Board Meeting (third Wednesday of the month)
8/21/2024 Board Meeting
8/22/2024 Last day to mail annual meeting notice and other documents to Members (must mail thirty days prior to the Annual Meeting)
9/18/2024 Board Meeting
9/21/2024 Annual Meeting (third Saturday in September)
Myron to send DRAFT meeting agenda to Board members.
n.Changes to By-Laws – Myron forwarded a draft of the changes from Matt Walker to the Board Members on July 11 and asked them to be ready to discuss the changes at this meeting. He also forwarded the most recent version of the changes on July 15th. Myron also sent a draft cover letter to the Members regarding the changes on July 11 and 15.
Myron explained that the process of amending the By-Laws started when he was working with Mark Van Wyngarden to file the 2024 Annual Report with the WA Secretary of State. This process is further explained in the draft letter to Members regarding the By-Law changes. The Board discussed the process and the draft letter, resulting in changes to the letter.
Myron then reported that Matthew Walker stated that DCI is governed by, in order:
i.DCI Articles of Incorporation
ii.DCI By-Laws
iii.Homeowners Associations RCW 64.38
iv.Washington Non-profit Corporation Act RCW 24.03A
v.DCI BURs
Given that both of the RCW’s were recently updated, Mr. Walker suggested that we update DCI’s By-Laws to reflect both of these new laws. After discussion, Myron moved to approve the amendments recommended by Matthew Walker and present the amended By-Laws to the Members at the 9/21/2024 Annual Members meeting for their approval. Graig seconded. Passed unanimously
6.NEW BUSINESS
a.Water meter but not being billed on Bay Front property – more to follow.
b.Recycle pump ruined during water outage to repair leak at 841 Shorecrest
King Water told no one that they had turned off the water. Steve asked King if they would pay to replace the pump. Response pending. JJ is coming to Coupeville next week. Steve, JD and Graig to follow up Monday at 10 AM.
c.Windermere proposal to develop a current list of lot owners and provide mailing services for September’s Annual Meeting.: Myron explained that the advantage to this service is that future Boards will have consistent access to the current list of lot owners and, at a minimum, have a resource to help manage the association. Windermere charges a one-time onboarding cost of $1200 which covers the DCI’s setup in their AppFolio system that maintains the current list of lot owners and provides additional services as requested by the Board. These services may incur additional costs and can include a dashboard available to Board Members (that includes financial reporting services, clubhouse reservations, water invoicing, assessment invoicing and more). Myron also reported that Sierra HOA recently moved many of their services from King Water to Windermere and saved money. For comparison purposes:
ServiceNW Natural Water (1)Windermere (2)
Office labor$58 per hour$50 per hour
PostageCost + 10%Cost
Onboarding cost0$1200
1 – from 12/4/2023 letter
2 – from 7/9/2024 proposal attached
Myron moved to accept this proposal. JD seconded. Passed unanimously
d.Reserve study: Myron explained that RCW 64.38.065, 64.38.070, 64.38.080 and 64.38. 90 and more apply, encouraging DCI to have a reserve study performed and periodically updated. In general, a reserve study would identify the financial reserves necessary to fund major maintenance, repair, and replacement of common elements, including elements that will require major maintenance, repair, or replacement within thirty years. After discussion, the Board decided to find out more about reserve studies and the cost to prepare one. The Board also considered separating the reserve requirements for the water system from the reserve requirements for community assets. Myron to provide RCW 34.38 and a sample reserve study to the Board Members. Steve to contact the company that prepared the sample study.
e.Maintenance around the boat ramp area: Board Members expressed concern that the boat ramp area was not being mowed. Myron reported that Steve Hucke has mowed the grass and kept the blackberries at bay for the past several years and that Steve is now in the process of moving from the community. Julie suggested that we add maintenance of the boat launch area to the landscaping contract for the other community properties and will ask for the contract from the company.
f.Julie presented the operating budget for the twelve months ending 5/31/2025. Revenue will mirror past years and expenses will increase due to King Water rate increases, especially for water management. Water billing services and book keeping services also increased. Repairs are forecast to be the same as last year. JD moved we present this budget at the Annual Meeting and include $4000 additional revenue. Jim seconded. Passed unanimously. Julie to write points to discuss when presenting to the Members.
g.Steve moved that we look into moving water system administrative functions from King Water to Windermere. (JD seconded). Passed unanimously.
7.Visitor comment:
8.Executive Session (Board Members Only):
9.Next Meeting: Wednesday, August 21, 2024 at 6:00 PM.
10.Adjournment: 8:53 PM.
Respectfully submitted, Myron Parry.
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DCI board meeting minutes 20240821 first draft a.docx
Attending: Steve Smith, Myron Parry, Graig Habermann, Leslie Wagner, Julie Chan, James Jolly, J.D. Ray
Absent: Shawn Albert
Guests: Steve Johnson, Mike Legere, Gayle Weber (renter)
1.The meeting at the clubhouse was called to order at 6:01 PM August 21, 2024 by President Jim Jolly.
2.Minutes from 7/17/2024 Board Meeting: Graig made a motion to approve the minutes as submitted. Seconded by Steve. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 7/31/2024 is $630,885 with $365,083 in the money market account, $63,500 in the checking account and $202,301 in a certificate of deposit. See attached report.
4.OLD BUSINESS
a.Maintenance around the boat ramp area: Board Members expressed concern that the boat ramp area was not being mowed. Update: Julie tried to get a copy of the landscape maintenance contract. Graig reported that he mowed it once shortly after the last board meeting and will mow it again before the end of the year.
b.Missing water meters:
i.625 E Maplewood Loop - request for information regarding new water service. Steve reported that King Water has been asked to look for the connection point. Graig reported that Nathan found the box. King Water should start reading the meter going forward.
ii.Meters missing in the community: The Board discussed that the process of responding to requests for water service through installing the water meter then beginning to read the meter and issue water invoices does not work smoothly. Steve to look into how many meters are we missing in the community. Myron to request July meter readings in excel format from King Water and forward to Steve. Myron reported that he sent the July meter readings to Steve.
c.Recycle pump ruined during water outage to repair leak at 841 Shorecrest. King Water did not notify anyone that they shut off the water and Steve reported that JJ from King Water refused to repair the pump. Owner is looking for a credit on their water invoices. After discussion, Steve to notify owner we will not pay for the repair or issue a credit.
d.Request for water service for lot just east of 625 Maplewood Loop – Steve reported that he put a note on the construction meter post asking the building to submit plans to DCI for review and not to start construction.
e.Dugualla District Code for 811 Tickets –Graig reported that he left a voicemail. More to follow. Graig also reported that he is looking into Applied Professional Services as an alternative to locate utilities.
f.Easements to Lebailly, Chambers and Moriarty properties – update:
The agreement includes:
Moriarity and Chambers hereby terminate, release and relinquish all access road and utility access easements created or reserved in favor of the Moriarity Property and Chambers Property, including those described in Auditor’s File Numbers 247653, 4009110, 4319938, 248686 and 248687 or any other currently unidentified access road and utility easements that provide legal access to the Moriarity Property and Chambers Property, except as specifically identified in Recitals E and F.
This would include water and access easements to the south of the property, which the Moriarty’s do not want to relinquish. Ryan Elting, WCLT Executive Director, responded in an 8/16/2024 email.
No action taken as the parties do not agree. Steve to work with the Land Trust to get all-concerned in one room and to resolve any issues.
g.Increased chlorine testing and automation - Steve reported that he is trying to determine King Water’s charges and how often King Water visits the treatment building.
h.Responses to letter to the community requesting contact information: Myron reported that he has entered 56 lines of data, all with telephone and email representing 45 unique addresses.
5.NEW BUSINESS
a.Steve Johnson summarized his work developing a contact list for the community and the Board thanked him. The Board explained that it has to rely on information provided by the Members, not what is gleaned from various sources. Myron also explained that the Board will be collecting contact information from the ballots and proxies with the Annual Meeting mailer.
b.Alternative for Engineering Study: An engineering study created by a licensed engineer is required for any water pipe replacement, regardless of the extent of the project. Steve reported that he contacted Jeff Tasoff who is located on Whidbey Island. Sierra and Corey Johnson recommended him. Jeff is developing a ROM (rough order of magnitude) estimate to replace 4800’ of water pipe (Shorecrest, Bay Front and Beacon View).
c.D&O Insurance renewal: Julie received a proposal for renewal. Julie approved it and sent it back. Next step is to receive an invoice and pay it.
d.Galvanized pipe deterioration at meter connections: JD stated that the water filter on his home require frequent replacement. He also knows of others experiencing the same problem. After discussion, JD moved to authorize $2500 to engage C Johnson Construction to provide a vacuum truck to determine the condition of the supply line immediately prior to and after the meter for four or five homes that are experiencing short water filter life. Myron seconded. Passed unanimously.
6.Visitor comment:
a.Gayle Weber questioned how to control the Himalayan blackberry that is on the land WCLT administers. Gayle to draft letter and send to Steve. Steve to contact Land Trust to get the topic started.
b.Mike Legere: asked about the “don’t drink the water” sign on the kitchen water tap in the clubhouse. The Board responded that there is no known problem with the water. Mike will remove sign and flush the water lines more frequently.
7.Executive Session (Board Members Only): The Board discussed planning for the Annual Meeting.
8.Post executive session: Myron made a motion to notify Members regarding the Annual Meeting and the mailer to the Members via:
i.Dugualla Facebook (Jim to write and post)
ii.blanket email (Myron to have Steve Johnson send what Jim wrote)
iii.signs on entrance roads (Myron to place).
Motion seconded by JD. Passed unanimously.
9.Next Meeting: Wednesday, September 18, 2024 at 6:00 PM.
10.Adjournment: 8:17 PM.
Respectfully submitted, Myron Parry.
-
Attending: Myron Parry, Graig Habermann, Leslie Wagner, Julie Chan, James Jolly, J.D. Ray
Absent: Shawn Albert, Steve Smith
Guests: Tom Glenn, Chuck Kawakone
1.The meeting at the clubhouse was called to order at 6:00 PM September 18, 2024 by President Jim Jolly.
2.Minutes from 8/21/2024 Board Meeting: JD made a motion to approve the minutes. Seconded by Leslie. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 8/31/2024 is $641,542 with $365,748 in the money market account, $73,493 in the checking account and $202,301 in a certificate of deposit. See attached report. Julie reported that there was a one-time charges in August for tax prep and part of the King Water/NWNW invoices for the PSE contractor water main break repair. Julie to follow up with PSE to reimburse us for the repairs, flushing and getting the air out of the lines.
4.OLD BUSINESS
a.Alternative for Engineering Study: Steve reported that an engineering study created by a licensed engineer is required for any water pipe replacement, regardless of the extent of the project. Steve had contacted Jeff Tasoff. Steve was not able to attend this meeting but reported to Jim that Steve does not yet have the proposal from Jeff, but may have it by Saturday for the Annual Meeting.
b.Status of galvanized pipe deterioration sampling by C Johnson Construction – JD reported that he is looking for four or five volunteers (homes experiencing short water filter service life) to have the pipes immediately before and after the meter examined. JD reported that he is still looking for volunteers.
c.Status of communication w/Land Trust to mitigate Himalayan Blackberry growth – no report
d.Status of Easement dispute (Cassandra Moriarty’s latest comms) – no report
e.Easements to Lebailly, Chambers and Moriarty properties – At the 8/21 Board Meeting, no action was taken as the parties do not agree. Steve to work with the Land Trust to get all-concerned in one room and to resolve any issues – no report
5.NEW BUSINESS
a.VRBOs in the Community – See Susan Schopf’s email (attached) regarding 3828 Emory Trail (Division 3). Section 2 of the BURs state: Rental for residential purposes of a dwelling coming within the terms hereof shall not constitute a business or commercial purpose. Myron related that this has come up several times Board meetings in the previous years and that it makes sense to have an attorney review the concept of duration for “residential purposes” in the BURs.
b.Late payment on water bills. Julie reported that she did not know of a consistent policy to pursue late payment. Myron recommended documenting how King Water/NWNW approaches late payments and then develop a policy (run the policy by the attorney before implementing). Myron also related that Article 9, Sections 3 and 4 relate to the Board responsibilities in this process.
c.Water reduction request ($8,688 less $150) water break. Graig pointed out that to date the Board has forgiven leaks in the ground between the meter and the home that are not readily seen. This request includes negligence by turning off the heat in the winter and not turning off the water for a home that was vacant for an extended period of time. Jim to ask Steve to find out more and possibly offer them half or the Board will post a lien for the full amount. This offer would make the Community whole for the costs to supply the water.
d.Status of quorum required to conduct business at the Annual Meeting – Myron reported that he has received proxies representing 50 lots to date. This requires 77 additional lots to be represented by lot owners attending the meeting. When asked what is the plan if we can’t get enough members to attend, Myron suggested that if we are close to a quorum we try to quickly find attendees to complete the requirement. If that is not possible, there is no meeting on 9/21 and we reschedule to a future date while meeting the notification requirements. Attached are the emails, Facebook posts and postings on the duguallabay.org homepage publicizing the meeting.
e.Presentations at the Community Meeting (A chance to share with the Board for fine-tuning/suggestions/comments):
i.President’s Report – Jim – Jim read his report, which was well-received by the Board.
ii.Treasurer’s Report – Julie – Julie has a concept and will flesh it out
iii.Update on Water Main Replacement Project – Stephen – no report
iv.Reserve study – Jim to ask Steve what he came up with – Myron to e-mail everyone the Sierra’s study
v.Motion to Approve Amended By-Laws – Jim
vi.Board Election – Jim
f.Admin roles for Community Meeting
i.Member Comments – Jim
ii.Setting up the Clubhouse – All be at the clubhouse at 2 PM
iii.Check-in Table – Donette Parry & Tom Glenn & Leslie & Myron
iv.Snacks & Beverages – Stephen
v.DJ Music – Mike Legere has agreed to provide music and microphone(s) for the meeting
vi.Clean-up - Graig
g.Graig proposed purchasing a metal locating device to find the water line shut-off valves on the surface, then Geo locate them. Graig requested that the Board provide $40 in marking materials and $400 to $550 for the locator as well as 8 hours of Nathan’s time. JD moved that the Board will provide up to $2000 for this project. Jim seconded. Passed unanimously
h.Adjourned at 7:35 PM
6.Next Meeting: Wednesday, October 16, 2024 at 6:00 PM.
7.Adjournment: 8:17 PM.
Respectfully submitted, Myron Parry.
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DUGUALLA COMMUNITY, INC. (DCI) – ANNUAL MEMBER MEETING MINUTES 9/21/2024
1.A quorum of 128 Members attended the meeting or were represented by proxies.
2.Call to order and Welcome - The 62ST Annual Meeting at the clubhouse was called to order at 3:21 PM by President Jim Jolly.
3.Minutes from 9/16/2023 Annual Members Meeting: Pamela Kaiser made a motion to approve the minutes as submitted. Seconded by Paris Anglin. The motion passed unanimously.
4.Reports of Officers
a.President’s report – Jim Jolly read his report (copy attached), highlighting the efforts, contributions and challenges for each Board Member. He also identified the “unofficial” contributors to the Board’s success.
b.Treasurer’s report – Julie Chan:
i.Julie presented the financial statements for 12 months ending 5/31/2023 and 5/31/2024, summarizing the various aspects of the Financial Condition and Performance (see attached reports).
ii.Julie reviewed the Budget for 6/1/2024 to 5/31/2025 fiscal year; total revenue estimated about the same as last year and expenses are increasing primarily due to King Water/NWNW raising their labor rates for operating and maintaining the system as well as billing and accounting services effective July 2024. Members initiated a discussion regarding water rates and the services that King Water/NWNW may provide to pay water invoices.
Ratification of 2024 – 2025 Budget - Chris Johnson moved to accept the Budget as presented. Terry Caton seconded.
The motion passed with three disapproving votes.
iii.Motion to waive audited financial statements – Barbara Lett made a motion to waive audited financial statements for 2024 only. Mike Legere seconded. The motion passed with two disapproving votes.
5.Old Business - Update on the Water Main Replacement Project. Discussion points:
a.Stephen Smith:
i.The fact that recent samples of the asbestos/cement pipe look good and that he is planning to have a sample analyzed. Steve also mentioned that the Sierra Country Club community is not having problems with their asbestos/cement pipe and were not in a hurry to replace it.
ii.The recent break in the asbestos/cement pipe along Bay Front Lane cost about $5,500 to fix and that most of the breaks have been along the waterfront streets.
iii.“If it ain’t broke, don’t fix it.” That is why we are only looking at replacing the lines along Beacon View Drive, Bay Front Land and Shorecrest Drive and the line from the wells to the 22,500 gallon tank as all the water in the Community flows through this pipe.
iv.DCI has approximately 21,000 feet of water line of 2”, 4” and 6” water line in total.
v.We are planning to replace with same diameter pipe, like-for-like, which is fine as far as the fire department is concerned.
vi.We are planning to use pipes made of different materials (C-900 (blue) and HDPE (black) which have a 100-year design life.
vii.We also plan to replace all the valves (shutoff and blowout) and taps (connections to homes) and fire hydrants
viii.We are looking at open trench pipe replacement or (trenchless) pipe bursting methods to replace the pipe, depending on which is less expensive.
ix.FACET is engineering company that will prepare the document to submit for approval.
x.Summary:
1.5,325‘ of pipe replaced
2.Estimate $1.6MM to $1.9MM
3.Construction date TBD
b.Graig Habermann:
i.Graig explained his plan to locate the valves to be able to shut off fewer water users if there is a problem.
ii.The current management plan is dated 1999 (25 years out of date) and needs to be updated.
6.New Business - Motion to approve By-Laws as presented. Jim Jolly introduced the project and Myron Parry explained the timing and why the Board is presenting these By-Laws (see attached letter to Members) and answered questions. Following discussion, Myron moved to approve the By-Laws as presented. Judy Opheim seconded. The motion passed with seven disapproving votes.
7.Board Election - Jim explained that the Community Members elect the Board Members who then, following the Annual Meeting, elect the President, Vice President, Treasurer and Secretary for the Corporation from among Members of the Board and may appoint Board Members to committees. Jim identified Julie Chan, Myron Parry, Leslie Wagner and himself as leaving the Board following the Annual Meeting. Jim also stated there was additional vacancy from earlier in the year. Jim asked for candidates to fill the Board vacancies. John Anglin, Mike Legere, Adella Sanders, Michelle Walker and Peter Hunt volunteered.
Chris Johnson made a motion to elect these candidates to fill the vacancies. Lonnie Carlson seconded. The motion passed unanimously.
8.Next Board Meeting: October 16, 2024 (Wednesday), 6:00 PM at the Clubhouse.
9.Meeting adjourned at 5:20 PM.
10.Meeting was followed by music by Mike Legere and light refreshments.
Article 2, Section 3 of the Bylaws states: Notice of meetings of the Members stating the time, place and general purpose of the meeting shall be mailed to each Member at their last known address at least thirty days prior to the Annual Meeting, and ten days prior to Special Meetings. For the Annual Meeting, the notice will include a proposed agenda and a list of Director positions that are due for election. The date the notice is mailed is considered to be the date notification was given. An entry shall be made in the minutes of the meeting confirming that appropriate notice was given to the Members.
The Meeting notice, proxy and attachments were mailed August 22, 2024 to each Member. Members received the notice and agenda in a timely manner as specified in the By-Laws.
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Dugualla Community Board Meeting Minutes
October 16, 2025 Dugualla Community Clubhouse 6:00 PM
Attending: John Anglin, Peter Hunt, Mike Legere, Steve Smith, Adella Sanders, Graig
Habermann
Absent: JD Ray, Shawn Albert, Michelle Walker
Guests: Myron Parry, Jim Jolly, Mark VanWyngarder, Tom Glenn
1. The meeting at the clubhouse was called to order at 6:05 PM on October 16, 2024, by Vice-
President Steve Smith.
2. Minutes from 9/18/2024 Board Meeting: Steve Smith made a motion to approve the minutes.
Seconded by Mike Legere. Passed unanimously.
3. Treasurer’s Report: No report made- Previous Treasurer not present and new one not yet
elected.
4. OLD BUSINESS
a Engineering Study: Steve reported that an engineering study that must be created by a
licensed engineer is required for any water pipe replacement, regardless of the extent of the
project. These reports, called Construction Report are about 300-500 pages. Once completed,
The Report will be sent to WA State DOH for review and approval. Once approved, it will be
submitted to Island County DOH then Island County Road Department. Steve contacted Jeff
Tasoff with FACET, Freeland, WA, and Ben Ware with Kauffman Engineers, Burlington, WA.
The FACET price is $39,166 while Kauffman Engineers proposal is for $65,900.
b. Status of galvanized pipe deterioration sampling by C Johnson Construction – JD: JD
was not present
c. Status of Comms w/Land Trust to mitigate Himalayan Blackberry growth Steve Smith:
WCLT will hold a cleanup day on Tuesday, 22 OCT 2024. It will not be a full cleanup as they
are short on funds. Representatives from DBH will assist.
d. Status of Easement dispute (Cassandra Moriarty’s latest comms) – Steve Smith provided
background information for the new board members. The original easement approved by the DCI
Board will not be approved by Island County. The driveway, as proposed, would require filling
in wetlands. WCLT has proposed another easement away from the wetlands. However,
Cassandra Moriarty says she will only sign an agreement voted on and passed unanimously by
the DCI Board. During the discussion, members asked about DCI being paid for the easement.
This issue has never been discussed in prior discussions. There was discussion that we did not
have enough information to move forward. Motion was made by Peter Hunt to “agree to terms
with a cost for an easement at fair market cost”. Adella Sanders second. Floor discussed that we
just table the discussion until we have the cost for easements by the next meeting. Peter Hunt
rescinded his motion.
e. Status of location & marking of water line shut off valves (Board committed $2000
toward this project. Graig Haberman reported that they have finished locating water valves in
first section of Dugualla Bay. It was discovered that a valve on the filtration device in the
2
treatment facility had a broken valve. The filtration system has not been in use for some time. So
King Water has not been using nor maintaining the system like they were suppose to. Graig told
them to order the part and get the filtration system back on line. In addition out of 22 valves
located and tested thus far, 11 have to be repaired/replaced. Still completing status of inventory
of valves.
5. NEW BUSINESS
a. Welcome new Directors!
• Peter Hunt
• John Anglin
• Michelle Walker
• Adella Sanders
• Mike Legere
Introductions were made of all attendees of the meeting
b. Appointment of new Director Positions
• President - Steve Smith
• Vice President – Peter Hunt
• Secretary - Adella Sanders
• Treasurer - Michelle Walker
• Member at large - Mike Legere
• Water System Committee- Graig Haberman & JD Ray
• Clubhouse Manager- Mike Legere
• Architectural Control Committee Chair- Shawn Albert
• Building & Use Restrictions Committee Chair- Shawn Albert
• Communications Committee Chair (DCI Webmaster)- Stephen Johnson - JD
Ray until another person can be found
• Community Meetings Committee Chair- VP Peter Hunt & Mike Legere
• Lagoon Committee - John Anglin. Mark VanGarden will assist with the semi-
annual culvert cleaning
c. Distribution of Binders and Clubhouse keys were completed by Myron Parry
d. New Directors access to DCI Email Addresses was completed by Myron Parry after
meeting)
e. New Treasurer & President arranged to signature access to the DCI bank account
(Steve Smith & Michelle Walker-arranging to get this completed)
f. Suggestions for replacing Steve Johnson as DCI Website Administrator- He leaves area
the area by 25 October 2024. Was discussed at meeting the JD Ray has agreed to take over this
position until another qualified person can be located.
g. All other agenda items were postponed until the NOV 2014 meeting.
6. Visitor Comment: None
7. Executive Session (Board Members Only)- This did not occur
8. Adjournment: 7:33 PM 9. Next Meeting: 20 Nov. 2024 @ 6:00 pm at the Clubhouse
Respectfully
3
Submitted,
Adella Sanders
DCI Secretary
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Dugualla Community Board Meeting Minutes
October 16, 2025 Dugualla Community Clubhouse 6:00 PM
Attending: John Anglin, Peter Hunt, Mike Legere, Steve Smith, Adella Sanders, Graig
Habermann
Absent: JD Ray, Shawn Albert, Michelle Walker
Guests: Myron Parry, Jim Jolly, Mark VanWyngarder, Tom Glenn
1. The meeting at the clubhouse was called to order at 6:05 PM on October 16, 2024, by Vice-
President Steve Smith.
2. Minutes from 9/18/2024 Board Meeting: Steve Smith made a motion to approve the minutes.
Seconded by Mike Legere. Passed unanimously.
3. Treasurer’s Report: No report made- Previous Treasurer not present and new one not yet
elected.
4. OLD BUSINESS
a Engineering Study: Steve reported that an engineering study that must be created by a
licensed engineer is required for any water pipe replacement, regardless of the extent of the
project. These reports, called Construction Report are about 300-500 pages. Once completed,
The Report will be sent to WA State DOH for review and approval. Once approved, it will be
submitted to Island County DOH then Island County Road Department. Steve contacted Jeff
Tasoff with FACET, Freeland, WA, and Ben Ware with Kauffman Engineers, Burlington, WA.
The FACET price is $39,166 while Kauffman Engineers proposal is for $65,900.
b. Status of galvanized pipe deterioration sampling by C Johnson Construction – JD: JD
was not present
c. Status of Comms w/Land Trust to mitigate Himalayan Blackberry growth Steve Smith:
WCLT will hold a cleanup day on Tuesday, 22 OCT 2024. It will not be a full cleanup as they
are short on funds. Representatives from DBH will assist.
d. Status of Easement dispute (Cassandra Moriarty’s latest comms) – Steve Smith provided
background information for the new board members. The original easement approved by the DCI
Board will not be approved by Island County. The driveway, as proposed, would require filling
in wetlands. WCLT has proposed another easement away from the wetlands. However,
Cassandra Moriarty says she will only sign an agreement voted on and passed unanimously by
the DCI Board. During the discussion, members asked about DCI being paid for the easement.
This issue has never been discussed in prior discussions. There was discussion that we did not
have enough information to move forward. Motion was made by Peter Hunt to “agree to terms
with a cost for an easement at fair market cost”. Adella Sanders second. Floor discussed that we
just table the discussion until we have the cost for easements by the next meeting. Peter Hunt
rescinded his motion.
e. Status of location & marking of water line shut off valves (Board committed $2000
toward this project. Graig Haberman reported that they have finished locating water valves in
first section of Dugualla Bay. It was discovered that a valve on the filtration device in the
2
treatment facility had a broken valve. The filtration system has not been in use for some time. So
King Water has not been using nor maintaining the system like they were suppose to. Graig told
them to order the part and get the filtration system back on line. In addition out of 22 valves
located and tested thus far, 11 have to be repaired/replaced. Still completing status of inventory
of valves.
5. NEW BUSINESS
a. Welcome new Directors!
• Peter Hunt
• John Anglin
• Michelle Walker
• Adella Sanders
• Mike Legere
Introductions were made of all attendees of the meeting
b. Appointment of new Director Positions
• President - Steve Smith
• Vice President – Peter Hunt
• Secretary - Adella Sanders
• Treasurer - Michelle Walker
• Member at large - Mike Legere
• Water System Committee- Graig Haberman & JD Ray
• Clubhouse Manager- Mike Legere
• Architectural Control Committee Chair- Shawn Albert
• Building & Use Restrictions Committee Chair- Shawn Albert
• Communications Committee Chair (DCI Webmaster)- Stephen Johnson - JD
Ray until another person can be found
• Community Meetings Committee Chair- VP Peter Hunt & Mike Legere
• Lagoon Committee - John Anglin. Mark VanGarden will assist with the semi-
annual culvert cleaning
c. Distribution of Binders and Clubhouse keys were completed by Myron Parry
d. New Directors access to DCI Email Addresses was completed by Myron Parry after
meeting)
e. New Treasurer & President arranged to signature access to the DCI bank account
(Steve Smith & Michelle Walker-arranging to get this completed)
f. Suggestions for replacing Steve Johnson as DCI Website Administrator- He leaves area
the area by 25 October 2024. Was discussed at meeting the JD Ray has agreed to take over this
position until another qualified person can be located.
g. All other agenda items were postponed until the NOV 2014 meeting.
6. Visitor Comment: None
7. Executive Session (Board Members Only)- This did not occur
8. Adjournment: 7:33 PM 9. Next Meeting: 20 Nov. 2024 @ 6:00 pm at the Clubhouse
Respectfully
3
Submitted,
Adella Sanders
DCI Secretary
-
Dugualla Community Board Meeting Agenda
November 20, 2024 Dugualla Community Clubhouse 6:00 PM
Open Meeting – Steve Smith, President: 6:00 pm
Attending: John Anglin, Peter Hunt, Michelle Walker, Graig Habermann, JD Ray, Steve Smith
& Adella Sanders
Absent: Mike Legere, Shawn Albert
Guests: Jessica Larson &Pat Powell- (Whidbey Camano Land Trust), Gayle Weber, Tom Glenn
& Katherine Cox.
Approval of 10/16/24 meeting minutes – Steve
* Moved by Peter to approve with the changes suggested. Old Business #e- change
verbiage from water meters to water “valves” and add in “still status of inventory to remain”.
* Seconded by John.
* All in favor- no opposed.
Treasurer’s Report – Michelle
* I have been unable to meet with Julie.
* The updated September 2024 Treasurer’s Report summary:
As of September 30, 2024, the balances on the bank accounts were:
Account September 2024 August 2024
- Checking $ 61,221 $ 73,493
- Money Market $ 366,364 $ 365,748
- CD $ 204,681 $ 202,301
TOTALS $ 632,266 $ 641,542
The total water billings for July-September are $52,618.
About $400- King (NW Water)- we may owe the money, but looking into issue for next time.
Oct/Nov will be out next month.
Old Business:
Land Trust to mitigate Himalayan Blackberry and Canadian Thistle growth –
(Representing WCLT (Whidbey Camino Land Trust): Gayle Weber, Jessica Larson, and Pat
Powell.
WCLT representatives presented the history of trying to control the blackberries around the
lagoon. So far, most of the efforts have yet to meet expectations.
· The only effective way to control them is to use a special weed spray and
machinery to dig and grind the roots up. Once funding is available, the work will
be done in phases, as pointed out on a colored map. The areas next to the water
could not be sprayed, so other eradication methods must be used.
· $4K to $6K of funding is needed.
· More information about the contract is needed before agreeing to any financial
obligation.
· Follow on annual maintenance was raised. No answers were currently available.
· A question about maintaining the Dog Park area was raised. WCLT pointed out
they are not responsible for maintaining this area; it is DCI’s responsibility.
· Discussion amongst DCI Board members followed. Decision was made to
expand the current landscaping contract to include this area beginning in 2025.
Peter Hunt motioned to approve $6K for this project. Seconded by Steve. - 4 yes, 3 no,
Motion passed.
Easement: Tom Gleen, Pat Powell (WCLT)
· Tom Glenn prepared and presented a PowerPoint presentation about this issue.
See the attachment to these minutes for this presentation. It contains the history
and latest details of this issue.
· Because of their continually shifting positions, the WCLT no longer wants to deal
with the Moriarity’s. The Chambers have been very cooperative.
· Island County is now doing a wetland delineation before anything else can be
done.
· ?? Made a motion that this issue be tabled until the future. Seconded by ??.
The motion carried unanimously.
Website Administrator - (Mike)
· Katherine Cox volunteered to be the website administrator.
New Business:
Water leak at 797 Shorecrest Drive (Steve)
Rod Russell, theproperty owner, asked for a one-time forgiveness of the $7445.40 water
overage bill he received.
A leak was discovered under his paved driveway. A stone had rubbed two holes into the plastic
water line from the meter to his house. Because of the hefty bill, the leak had gone undiscovered
for several days. Once water was observed on the surface, steps were taken to repair the leak.
Much discussion ensued about what has been forgiven and whether forgiveness should be
granted for leaks after the meter or only those that occur prior to the meter.
The forgiveness policy needs to be better defined and presented to the members. Water
committee to prepare and present forgiveness policy to the Board.
Graig made the motion to forgive the $7,445.40. Seconded by Michelle. The motion passed
unanimously.
Water leak at 748 Bay Front. (Steve)
Ben and Denise Young received a water bill for $1,101.90; the previous bill was $163.96.
Steve visited with them to investigate. They had a tight schedule for running the irrigation
system, which they followed for two months in the previous quarter and this quarter. No leaks
were found anywhere. The conclusion was made that the irrigation system was leaking.
More discussion about what is to be forgiven and what isn’t.
Steve pointed out that they did water their lawn the same amount in May and June, with an
overage of $163.96. They watered their lawn the same in July and August, except for two weeks
when they were on vacation. Therefore, the forgiveness should not include this amount, $272.94.
Greig moved that the modified overage be forgiven. John seconded the motion. The motion
passed unanimously.
Visitor Comment: See the content of the meeting minutes.
Adjourn 7:54-
*Adella motioned, Graig 2 nd and all in favor.
Next Meeting: 18 DEC 24 at 6 PM at the Clubhouse
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Dugualla Community Board Meeting Minutes
December 18th, 2024 6:00 PM Dugualla Community Clubhouse
In attendance: Adella Sanders, Michelle Walker, Peter Hunt, John
Anglin, Mike Legere, Steve Smith, JD Ray & Graig Habermann
Open Meeting – Meeting was called to order at 6:04 PM.
Treasurer’s Report –
Michelle requested assistance with collecting invoices and confirming
that the work was done. Stephen suggested that the VP (Peter Hunt)
be contacted for that, and they work on the plan moving forward.
It looks like we didn’t do much financially in November. Since it is the
end of the quarter and year, invoices will be coming in in December.
Graig moved to accept Treasure’s Report, Mike seconded, and all
were in favor.
Old Business:
• Galvanized pipe deterioration sampling by C Johnson
Construction- report by JD.
• Graig passed out copies of the HD Fowler form used to place
orders for the repair bands on our waterlines. He is working with
the treasurer to set up an account with HD Fowler to make
purchases. Once the account is established, two 4” and two 6”
bands will be ordered. Upon arrival, they will be marked as
belonging to us, placed in the chlorination building, and made
available to NWNWS to use when repairing breaks in our
waterlines.
• Graig reported that a working group will meet at his place on
Friday, DEC 20, at 10:00 to clean out the tubes covering the
valves. He has located all of the valves except 5. He will be
purchasing a location device to find these valves. They, too, will
be cleaned out.
New Business:
Steve announced there may be extra Board Meetings for the next
several weeks. These will be held in the Dugualla Bay Clubhouse
at 6:00 PM. The reason for the extra meetings is we can not put
off for a month any actions required for the different initiatives
we have ahead of us. These include the Contract with NWNWS,
Contracts for the ePulse Testing, and other possible initiatives
not yet voted on. Per the By-Laws, 30 days notice is required.
The membership will be informed via our website and the
Facebook page maintained by Tom Johnson.
• George Vivino- 596 Dugualla asked for water forgiveness of
$180. Mike motioned and 2nd by JD- all approved.
• Contract with NWNW – Michelle
o Michelle & Steve met with our attorney. He stated others
like us had contacted him about NWNMWS with the same
problems. None of them have gotten JJ Olson to change
his 2025 agreement. The Attorney agrees that NWNWS
terms are egregious. He said what we have can and
should be presented to NWNWS, but they probably will not
change.
o He also said some of the other water associations are
joining the Whidbey Island Water Association. Perhaps if
there’s a sufficient number of water associations join, water
service companies from off-island will then open up an
office on Whidbey Island to give us we an alternative to
NWNWS.
o JD, Graig & Peter will provide Michelle with their update to
section B by Monday, 12/23/24.
• ePulse Testing (Steve)-
o 2 miles suggested by Echologistics would be enough for
our community (see attached Table 1)
o Peter motioned to approve the 2 miles seconded by
Michelle- 6 Approved & 1 Nay.
• Leak Monitoring System (Steve)
o Peter moved to approve $15,8000, not including tax, for
Echologistics to install the water monitoring system while
the ePulse Testing workers are here, which will save us
over $5K. Steve seconded. Three approved, three
opposed, one abstained. Motioned Tabled.
o It was decided to have Steve put in writing all the research
he has done so we can all look into options ( to include
more information on the threshold of leak detection and
presentation )
o See attached DX Monitoring Systems Cost
o Deferred to next meeting for review
• Clubhouse Rental (Mike)
o Mike would like to raise the rent to $125 for community
members and $300 for non-members.
o He would like for the extra funds to go into the water
system. During the discussion, it was decided it would go
into the Clubhouse Reserve Account. Motioned by Mike,
seconded by JD- all approved.
Deferred to next meeting:
• Status of Filtration Repair (Graig)
• Purchase 4“ & 6“ AC bands for repair (Graig)
• Update/improve website
• 793 Shorecrest Forgiveness.
Visitor Comment: None
Adjourn 8:00 pm - Steve moved we adjourn, Second by Mike - all
agreed.
Next Meeting: 15 Jan 25 at 6 PM at the Clubhouse
Board Meeting Minutes Archive
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Dugualla Community, Inc.
Board Meeting Minutes 1-18-2023
Attending: Steve Hucke, Leslie Wagner, Mark Van Wyngarden, James Jolly, Myron Parry, J.D. Ray, Graig Habermann, Julie Chan
Absent: Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 12/21/2022 Board Meeting: Motion to approve as submitted made by Graig, seconded by JD Ray. Passed unanimously.
3.Treasurer’s Report: See attached report. Bank balance as of December 31, 2022 is $521,458.23 with $391,358.88 in money market account, $130,099.35 in checking account. Julie to report starting Jan 2023 using QuickBooks format. Mark suggested doing the reports on a June 1 to May 31 fiscal year.
4.OLD BUSINESS
a.Water main replacement report: Still assessing the proposal. Graig reported that the proposal shows installing the line on the side of the street where there is no utility easement. Graig suggested developing a more detailed scope of work. Steve emphasized that we need to specify the work we want done and not tell the contractor how to do the work. Also sending a letter to C Johnson Construction specifying changes or asking questions. A general discussion followed with the consensus being that we need to tell the contractor what we want done and the contractor respond with sufficient detail. Ask questions of Johnson Construction and the County, if necessary.
b.Directors and Officers insurance: Julie reported that the check sent for additional coverage was cashed in January 2023.
c.Steve reported that a Member questions the accuracy of their water meter and that the meter will be replaced when a new one is available.
d.Mark reported that he tried to follow up with Kingma CPA regarding comparative financials for the twelve months ending 5/31/21 and 5/31/22 but the CPA is not responding to his calls. More to follow.
e.Water rate analysis: Following the water rate discussion at the 9/17/2022 Annual Meeting, the Board will review the 2022 full-year invoice data. Myron presented tables and graphs that he had developed for the six 2022 billing periods. A discussion followed. Motion to keep rates the same made by JD, seconded by Julie. Passed unanimously.
f.Related to the water rate discussion, Myron will develop draft a gallons per day table for the website for the next board meeting. This table will include meter reading counts by gallon bracket.
g.Steve reported that he asked King Water to send an announcement of quarterly water billing along with the most recent water invoice. That did not happen. Steve also reported that King Water has promised to mail the announcement on 1/20/2023 at their expense.
5.NEW BUSINESS
a.Graig Habermann reported there was a short section of pipe on the water line between the meter and his home that was improperly installed, resulting in a leak. He also reported that he had replaced this section, fixing the leak. JD moved that the Board grant a one billing cycle rate reduction back to the base rate. Julie seconded. Passed with seven aye votes and Graig voting present. JD to update King Water.
6.Visitor comment:
7.Next Meeting: Wednesday, February 15, 2023 at 6:00 PM.
8.Adjournment: 7:25 PM.
Respectfully submitted, Myron Parry
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 2/15/23
Attending: Leslie Wagner, Mark Van Wyngarden, James Jolly, Myron Parry, J.D. Ray, Graig Habermann
Absent: Steve Hucke, Julie Chan, Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6 PM by Vice President James Jolly.
2.Minutes from 1/18/2023 Board Meeting: Motion to approve as submitted made by Graig, seconded by Jim. Passed unanimously.
3.Treasurer’s Report: Bank balance as of December 31, 2022 is $521,444.23 with $391,810.32 in money market account, $129,633.91 in checking account. Julie started to report using QuickBooks format for a June 1 to May 31 fiscal year fiscal year. Mark pointed out that the Statement of Activity is a first draft and may require changes. See attached report.
4.OLD BUSINESS
a.Water main replacement report
i.Graig Habermann, Steve Hucke and Myron Parry met with Nathan from King Water on 2/2/203 at the clubhouse and discussed the pipe replacement project. Nathan recommended replacing pipes in this order:
1.Address salt water corrosion first:
a.E Beacon View from the clubhouse to the turn at Kellogg Land and up to Maplewood loop as there have been more repairs there than other areas due to galvanized pipe between water main line on south side of road and meters on north side of road.
b.Next sections (not necessarily in order):
i.West end of Bay Front to east end of Shorecrest Drive. May be done in two sections:
1.West end of Bay Front to west or east valve at salt water lagoon outlet
2.West or east valve at salt water lagoon outlet to east end of Shorecrest Drive
ii.Kellogg Lane from Beacon View and up to Maplewood Loop. This is outside the community. Will be difficult due to year-round water runoff.
2.Nathan recommended replacing the pipe between well house and treatment building because all the water in the system starts by flowing through this pipe. He also pointed out that it would be difficult to do repairs on this pipe as it is located on an easement between roads.
3.Next, Nathan recommended starting from the bottom, then working up the hill. Another option would be to look at prints to determine age of pipe in different areas and replace oldest first.
Also learned that we will need a franchise agreement with Island County to begin the project. The agreement is good for seven years. Graig also explained that we will need to confirm the materials and find the exact location of the lines to be replaced and that we could leave the asbestos cement pipe we are replacing in the ground.
ii.Jim reported that Corey Johnson is planning to attend the next Board meeting to answer any questions we may have.
b.Mark reported that he tried to follow up with Kingma CPA regarding comparative financials for the twelve months ending 5/31/21 and 5/31/22 but the CPA is not responding to his calls. More to follow.
c.Relating to the water rate discussion at the January Board meeting, Myron developed a gallons-per-day table for the website and presented it to the board. The table includes meter reading counts by gallon bracket. The Board reviewed the table and Myron will work with Steve Johnson to have it posted on the website.
5.NEW BUSINESS
6.Visitor comment:
7.Next Meeting: Wednesday, March 15, 2023 at 6:00 PM.
8.Adjournment: 6:52 PM.
Respectfully submitted, Myron Parry
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DCI Board Meeting Minutes 20230315
Attending: Leslie Wagner, Mark Van Wyngarden, Myron Parry, J.D. Ray, Graig Habermann, Steve Hucke, Julie Chan, Shawn Albert
Absent: James Jolly
Guests:
1.The meeting at the clubhouse was called to order at 6 PM March 15th 2023 by President Steve Hucke.
2.Minutes from 2/15/2023 Board Meeting: Motion to approve as submitted made by Mark, seconded by Graig. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 2/28/2023 is $536,163.15 with $392,183.19 in money market account, $143,979.96 in checking account. See attached report.
4.OLD BUSINESS
a.Mark reported that he has given up on Kingma CPA regarding comparative financials for the twelve months ending 5/31/21 and 5/31/22. Mark and Julie are looking at developing the reports for the 9/2022 Members Meeting and, after tax season is over, will try to find a CPA to develop the reports for the 9/2023 Members Meeting.
b.Water main replacement report
i.Graig provided an update: DCI does have a Franchise Agreement with Island County that was issued April 16, 2016 under the name Dugualla Community Inc. This agreement is due to be renewed in April, 2026. Divisions 1 to 9 are on the current permit. Graig also reported that we will need a permit for each street where we are replacing pipe at a cost of $139.05 per permit.
ii.Steve Hucke reported that Corey Johnson not available for this meeting and that Corey plans to attend the April Board meeting.
5.NEW BUSINESS
a.Shawn reported that he is planning to build a spec house within the community. Steve agreed to review the plans with him.
6.Visitor comment:
7.Next Meeting: Wednesday, April 19, 2023 at 6:00 PM.
8.Adjournment: 6:30 PM.
Respectfully submitted, Myron Parry
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 4/17/2019
In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr Guests: Curt Myron
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments: Curt Myron reported on the Emergency Response Training and Map Your Neighborhood programs and encouraged participation. He also spoke about his experience with writing By-Laws and offered to work with the Board on the required audit of DCI By-Laws. The Board voted unanimously to accept. Curt will report his initial findings at the May meeting.
IV.Treasurer Report: Tom McKeon - See attached report. Discussion of Engagement Letter agreement with Jones Accounting. Jones is paid by the hour for services. Discussion of reason for Reserve Account. Danny Kaiser and Jerry Schopf will prepare costs estimates for community property repairs.
V.Old Business
a. Jim Hummer continuing to work on DCI storage shed. A master file will be set up. No decision on fire-proof file cabinet.
b. Discussion regarding summer band concert. Susan Schopf reported favorable responses to a poll on Facebook. Board voted to pursue plan and picked July 20 or 27 as possible dates. Susan will contact band to make arrangements and post notice on Facebook to ask for volunteers to form a committee.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Restrictions: No report
c. Communications: Susan asked for help with DCI website and several suggestions were made.
d. Community Meetings: No Report
e. Water System: No report
f. Lagoon: No report
g. Special Initiatives: No report
h. Facilities: Shawn Albert and Jerry Schopf reported the flooring materials for the kitchen and restrooms will be delivered in the next week and work will be completed before wedding rentals scheduled in May/June.
VII.New Business: None
VIII. Items Held Over: None
IX. Adjournment: Jerry Schopf adjourned the meeting at 7:50 PM
X. Next Meeting: Wednesday, May 15, 2019 at 6 PM
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No data available.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 6/16/21
In Attendance: Joseph Bock, Larry Caton, Clint Christensen, Graig Haberman, Steve Hucke, Danny Kaiser, Nadia Kent, Susan Schopf
Absent: Shawn Albert
Guests: Jerry Schopf, Susan Sebens, Mickie Hucke, Mike Legere
A.The meeting at the clubhouse was called to order at 6:03 PM by President Steve Hucke
B. Minutes from 5/19/21 were approved.
C.Public Comments: Susan Sebens asked for the community property and surrounding area on Dugualla Road to be mowed routinely as had been in the past and expressed concerns about the prevalence of homes being used as vacation rental properties in the community.
D.Treasurer’s Report: Clint Christiansen - See attached report.
1. DCI Bank Balance on 6/13/21 total is $452,681.62 with $390,141.68 in a money market account and $62,539.94 in a checking account.
2. Collection letters have been sent and/or liens placed on four properties with delinquent water accounts by Jake Cohen, Attorney.
E. OLD BUSINESS
1. Benjamin Ware, Coffman Engineering, Seattle WA has begun work to determine status of the DCI water system. Larry Caton had no update.
2. Repair work done at the well house area by Simply Yards was not completed satisfactorily and the job will be re-done at no extra cost and inspected by Steve Hucke.
3. Pest control bids from Croach and Surety Pest Control were presented. The Board agreed to get one more bid before making a decision.
4. Clubhouse - the Board voted unanimously to approve renting the clubhouse to non-property owners as has been done in the past.
a. The locked cable on the boat ramp needs to stay in place to assure it is used by authorized property owners.
b. A $200 expense for a new vacuum cleaner and other supplies was approved.
c. The job of re-pairing and painting the clubhouse and storage building is underway.
d. Mike Legere volunteered to permanently block the clubhouse fireplace so it cannot be used. Mike reported using the fireplace in its current state would present a fire hazard.
5. The tsunami siren installation is complete and will be tested monthly.
6. Joseph Bock reported Bayside Services will clean the lagoon drain on July 6 at 9:30 AM.
7. The Annual Meeting will be held on September 18 outdoors at the clubhouse with the local band, Quarter Past Eight, providing entertainment. No decision yet on a catered meal.
F. NEW BUSINESS
1. Bids for re-roofing the well house, clubhouse and storage building will be obtained. Graig Haberman will investigate and reported he previously owned a roofing business and may be interested in doing the job.
2. Steve Hucke proposed organizing a work day to do small jobs around the community which might also increase community spirit and neighborliness. No decision was made.
3. The Board voted unanimously to make the Clubhouse Manager Mike Legere an alternate member of the Board of Directors.
G. Adjournment: 7:40 PM Next Meeting: Wednesday, July 21, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 7/17/2019
In Attendance: Shawn Albert, Joseph Bock, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr, Jim Hummer
Guests: Susan Sebens, Sandy Stanford, Marcie Walters
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting: approved as submitted.
III.Public Comments: Susan Sebens spoke regarding assistance from the Board for clearing lagoon blackberry overgrowth near intersection of Dugualla and Shorecrest roads. Susan states there is a safety issue due to vegetation creating a blind corner which is dangerous to pedestrians. The subject vegetation is part of the Whidbey-Camano Land Trust.
IV.Treasurer Report: Tom McKeon - See attached report. Bank balance $400,771.31 Tom presented budget figures for new fiscal year which were discussed and approved by the board. Tom reported 47 residents have not paid annual dues and 3 residents are more than 90 days delinquent on water bills. Tom will send warning letters.
V.Old Business
a. DCI Water Policy and Tap Fee Increase - Board members voted unanimously on two motions to approve the following changes: (1) As of October 1, 2019 basic water connection charges per installed meter will be $6,000.00 for properties within DCI platted divisions and $9,000.00 for properties outside of DCI platted divisions. (2) As of January 1, 2020 monthly water rates for non-DCI residents will increase to $75.00 monthly. A third motion to propose that properties on Kellogg Lane become part of the DCI community was tabled for further review. Danny and Don Kaiser will compose a letter informing the Kellogg Lane residents of their option to join DCI and submit it for approval at the next board meeting.
b. DCI By-Laws proposed changes will be mailed to DCI members for review before the end of July and will include a reminder about the Summer Concert on August 3. The letter and proxy form for the annual meeting will be mailed to DCI members before August 21.
c. Water usage request by WCLT - volunteers were on-site on July 17 using DCI water. Water total amounts will be recorded, Danny Kaiser will monitor.
d. Board members agreed to be present to lend support to Susan Sebens on July 25 at 2:30 PM when WCLT Land Steward Jessica Larson will be at lagoon for invasive species removal. Shawn Albert will contact Island County Roads Department for assistance with blind corner on a public roadway.
e. Status of DCI - is it a Home Owners Association or a Water Board? Board will continue to study. Legal help may be required.
f. Painter needed for Totem Pole at Dugualla/Taylor intersection. Shawn Albert reported no bids to date for the work.
g. A test of the generator function at the pump house and the chemical house will be required once AA Electric completes work installing transfer switches. Shawn Albert will track completion and report to Danny Kaiser for followup.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Use Restrictions: No report
c. Communications: DCI August 3 summer concert - Susan Schopf will publicize on Dugualla FaceBook page and also utilize sandwich boards on community street corners. Susan will research and contract website support business to perform needed regular DCI website updating and maintenance. Shawn Albert and Joseph Bock referred individuals to contact for website help.
d. Community Meetings: Annual Meeting September 21. Don Kaiser contracted with Shonuff Barbecue Foods LLC to cater the dinner. Beverages (soft drinks, beer and wine) will be provided.
e. Water System: The 2018 Water Quality Report received from King Water will be posted on the DCI website. A water usage report from King Water reported some properties using extremely high amounts of water. Property owners should be notified and leakages should be investigated
f. Lagoon: No report.
g. Special Initiatives:No report.
h. Facilities: Jerry Schopf reported concern regarding broken pipe in parking lot at clubhouse and further investigation will be done. It is not clear what purpose the pipe serves.
I. Security: No Report
VII.New Business:
a. Effort to obtain Whidbey-Camano Land Trust permission to remove invasive bushes is ongoing.
b. Actions by DCI to support Washington State vs. Navy regarding jet noise will be followed up by Mike Henderson in place of Mark Quinn who has sold his DCI home and moved. Issue of concern is absence of Dugualla Community in the Navy Environmental Impact Statement (EIS).
VIII. Items Held Over:
a. Water System: No discussion regarding water system analysis/survey needed to determine long-term viability. Danny Kaiser will contact Sondra at King Water for cost estimate and/or recommendations.
b. Process required to make changes to DCI Building & Use Restrictions - Curt Myron
IX. Adjournment: 9:00 PM
X. Next Meeting: Wednesday, August 21, 2019 at 6 PM
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DUGUALLA COMMUNITY BOARD MEETING MINUTES AUGUST 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse at 5:15pm on August 15, 2016.
Attendees
Tom Johnson
Members not in attendance
Don Kaiser Jim Obigelo
Approval of minutes
The minutes for the July 2016 were approved on motion by John Anglin, seconded by Tracie Stringer. The motion carried.
Public comments
Tom Johnson addressed board regarding the blackberry and raccoon problem on the Taylor lot on Dugualla road. The lot is in Div. 2 between 621 & 633 & is currently on the market. Tom has been working with Realtor Linda Earnhart on this issue. The owners have given verbal permission to spray the blackberries. Tom is waiting on written permission as well. Tom has been trapping the problematic raccoons but would like more to be done. The owners have declined to have the property cleared as per the BU&R’s. They are in violation. Tom would like the board to get involved in this issue. Tracie Stringer, BU&R chair agreed. Board members, Roger Pierce and Warren Erraut disagreed.
Tracie questioned the relevance of the BU&R’s if the board is not willing to hold property owners accountable for BU&R violations. Roger Pierce continued to disagree. Roger asked board member Dave Sem to contact the realtor. Tom Johnson rescinded his offer to work on the lot due to not receiving written permission.
Unfinished business
A. Annual Meeting Catering- Teresa: Orlando’s will cater the annual meeting. Chicken, 30 brisket & 30 salmon. Teresa will also order 50 each assorted sides from Orlando’s. (cornbread, baked beans & coleslaw). Warren will pick up beverages and cookies from Costco.
B. Check-in: Dave and Warren
C. Meeting set-up: Roger & Dave
D. Ballot printing: Tracie
E. Secondproxynotice-TracietooktoJonesforSept.waterbilling
F. Speakers-Roger&Dave
1.Roger- Welcome, approve minutes, elections, water system update, new business, adjournment
2.Dave- WCLT update, financial report,budget
G. Minutes for meeting- Tracie
Committee and Officer Reports
A. Architectural Control Committee- No report
B. Building and Use Restrictions Committee- See above
C. Communication Committee/Community Meetings Committee- We need 3 new board
members. Currently 17 proxies . Tracie will make 15 copies of the Aug 2015 annual minutes for the meeting. Tracie dropped off all other annual meeting items to Jones Accounting. She will present receipts for reimbursement.
D. Facility Committee- We will need a board member who can be fully trained on this committee. John Anglin has a calendar of items that must be followed.
E. Lagoon Committee- Bayside services will clean culvert on August 1. Jim and Don will help.
F. SpecialInitiatives-Noreport
G. Treasurer's Report- No report available. Meters will resume. Sandra at King Water
cleared up the archaeology issue with the county. 35-40 meters to go.
New Business
A. Next meeting- Annual Meeting September 17, 2016 B. Issue regarding permits for metering is now resolved. C. Roger’s last board meeting.
Page 2
Public Comments
Tom Johnson asked if the generators had been tested at peak load during upkeep maintenance.
Meeting adjourned at 6:15 pm.
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES
9/16/2020
In Attendance: Larry Caton, Clint Christiansen, Steve Hucke, Danny Kaiser, Tom McKeon, Curt Myron, Susan Schopf
Absent: Joseph Bock, Shawn Albert
Guests: Jerry Schopf
A.Meeting called to order at 6 pm by President Danny Kaiser.
B. Minutes from 8/19/2020 were approved with no corrections or additions.
C.Public Comments: None
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is $463,039.06 which is an increase of $1,071.35 from last month’s ending balance. Tom reported 3 residents are more than 90 days delinquent on water bills. Discussion continued regarding paperless electronic billing to reduce costs with Jones Accounting. King Water will be asked to submit a proposal for the water billing.
E. OLD BUSINESS
1. Facilities: Danny Kaiser reported Evergreen Landscape is working satisfactorily on community common areas. Danny, Clint and Steve will review which community common areas should be mowed.
a. Shawn Albert and a property owner will be asked to remove the tree stump remaining on community property after they took the tree down.
2. Water System: The work to trench and repair the leaking drainage line at the well pump house area will begin once board members meet with the contractor on 9/23/2020 to review the proposed work.
a. After speaking to North Whidbey Fire Department, Curt Myron reported community fire hydrants are used mainly for flushing water lines, not for fire fighting. Curt will locate and photograph each community fire hydrant and provide a map for community records.
b. Danny is waiting on King Water to finalize a report assessing the current state of the Dugualla Community water system. This information was requested to assist the Board in planning for possible future repairs.
c. Painting the exteriors of water tanks and chemical buildings at Birch & Emory streets is completed. The Board expressed appreciation to Shawn Albert for repairs he made to the buildings.
d. Larry Caton is seeking another bid for work needed to replace the generator at the pump house.
3. Architectural Control: No Report.
4. Building and Use Restrictions: No Report.
5. Communications: No Report.
6. Community Meetings: Annual Meeting & Dinner is postponed indefinitely due to COVID.
7. Records Management: Curt Myron provided information that addresses the organizational status of DCI. Records show it is a non-profit corporation for water management, not an HOA.
8. Security: Clint and Curt volunteered to check the clubhouse regularly.
9. Lagoon: No Report.
10. Whidbey Camano Land Trust: No Report.
11. Special Initiatives: Clint requested that a list of Board accomplishments for the year be compiled and published online.
F.NEW BUSINESS
1. Danny Kaiser asked to vacate the role of president but will continue to serve on the Board. Tom McKeon also stated that he needs to be replaced in his role as Treasurer. Notices will be placed on FaceBook, the community email and on the website.
2. A notice will also be placed on Facebook, the community email and on the website for a new Clubhouse Manager volunteer to replace Pat Del Sonno.
G. Adjournment: 8:00 PM
H. Next Meeting: Wednesday, October 21, 2020 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 10/15/2018
In Attendance: Shawn Albert, Mike Henderson, Steve Hucke, Don Kaiser, Danny Kaiser,
Tom Luehr, Tom McKeon, Rob McMillan, John Ney, Jerry Schopf, Susan Schopf
Outgoing members: John Ney, Steve Hucke, Mike Henderson
Current Board: Shawn Albert, Danny Kaiser, Don Kaiser, Tom Luehr, Rob McMillan, Tom McKeon, Jerry Schopf, Susan Schopf
Not present: Joseph Bock
I.Call to Order
II.Approve Minutes from last meeting – Reviewed annual meeting minutes for approval at 2019 annual meeting
III.Public Comments: Mike Henderson expressed concern with the scheduling of the cleaning of the pipe for the lagoon. Wanted to make sure that the pipe is scheduled to be cleaned every year.
IV.Old Business: Nothing to Report
V.Officer and Committee Reports
a.Architectural Control Committee: Dave and John Ney. Nothing to report.
b.Building and Restrictions Committee: Steve Hucke and Don Kaiser. Nothing to report.
c.Water Committee: Mike Henderson and Rob McMillan. Nothing to Report
d.Lagoon Committee: Dave Sem. Nothing to report
e.Special Initiatives, Noting to Report
f.Communications Committee: Nothing to report.
g.Treasurers report: Dave Sem. Report submitted.
h.Facilities Committee: Jerry Schopf. Nothing to report
I. Communications Committee: John Ney. Website information will be passed to new communications committee.
VI.Other New Business
a.Nomination of new officers:
President: Jerry Schopf
Vice President: Don Kaiser
Treasurer: Tom McKeon
Secretary: Susan Schopf
b.New check signers designated by the board is as follows: Jerry Schopf, Don Kaiser, Tom McKeon, Susan Schopf
c.Next meeting November 19th, 2018
VII.Public Comments: None
VIII. Adjournment: Jerry Schopf motioned to adjourn, with a second from Don Kaiser. Motion carried
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DCI Board Meeting Minutes 20231115
Attending: James Jolly, Steve Smith, J.D. Ray, Leslie Wagner, Myron Parry, Mark Van Wyngarden, Julie Chan, Graig Habermann
Absent: Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 5:57 PM November 15th 2023 by President Jim Jolly.
2.Minutes from 10/18/2023 Board Meeting: JD made a motion to approve the minutes as submitted. Seconded by Mark. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 10/31/2023 is $585,063.79 with $397,656.10 in the money market account and $187,407.69 in the checking account. See attached report. Mark inquired about moving some of the funds into a certificate of deposit to earn more interest. Julie will check to see what is available.
4.OLD BUSINESS
a.The Board discussed the King Water Services agreement and King Water/NW Natural Water’s performance on the 10/17/2023 water Leak on Bayfront Lane. The consensus was for Steve, Jim and Mark to meet with King Water to discuss the contract, services and expectations. Steve to arrange the meeting. More to follow.
b.D&O Insurance Policy Renewal Update: Julie reported that policy had been renewed, she received the invoice on 11/14 and will submit it to King Water for payment. Julie to provide all DCI Officer’s emails to the insurance company records to avoid communication delays going forward.
c.Pipe replacement update: JD reported that he is trying to get a third engineering proposal so the Board can begin analysis and continue the funding project. A discussion followed, including a recommendation to get the definitive word in writing about whether we need engineering and a permit to replace like for like pipe, valves, etc. in the system. Graig suggested that, since JD had already contacted eight engineering firms, we review the two proposals that he has already received at the next meeting. More to follow.
d.The Board discussed best ways to broadcast short-notice announcements regarding water service. Myron suggested including a letter in the January 2024 water invoice mailing asking for name, address, cell phone and email addresses. Jim to draft letter to be reviewed at the December meeting. Graig recommended door hangers. Graig and Jim to research and report back.
e.Using Google Drive as a document repository: Myron reported that he had provided Board Members with access to a shared Google Drive containing DCI information. Several Board Members reported that they had successfully accessed the files and found them useful. Myron to add more files as they become available and invited Board Members to send files they would like to add. A discussion followed, concluding that this project is a work in progress and still testing proof of concept.
5.NEW BUSINESS
a.Graig suggested having a company locate the water shutoffs and confirm that they are readily accessible and the valves operate correctly. Graig to research valve locations. He also pointed out that this project will likely wait for better weather.
b.10/31 Letter re: High water usage due to leak a 1” gate valve: After discussion the Board concluded that the rate reduction request falls under the policy of “the Board will consider each water invoice reduction request and generally for a rate reduction request due a leak after the meter, the Board will grant a one billing cycle rate reduction back to the base rate” (from 5/18/2022 Board Meeting Minutes). Jim to contact the person requesting the reduction to confirm that the leak has been repaired. More to follow.
c.Simply Yards inquired about what appeared to be a new lock. Jim to follow up.
6.Visitor comment:
7.Executive Session (Board Members Only):
The Board discussed whether DCI is a non-profit corporation or a homeowners’ association and which Administrative Code (WAC) applies to DCI operations. The Board discussed the handout developed by Mark and Myron (copy attached). Following the discussion:
a.JD made a motion and Julie seconded, affirming that DCI is a corporation that owns and operates the water system and recreation facilities in the community of Dugualla Bay Heights and that DCI is not a Homeowners Association. The motion passed unanimously.
b.Myron made a motion and, JD seconded, to change our registered agent to our attorney and have the attorney prepare the annual registration form, reporting as a corporation that owns and operates the water system and recreation facilities in the community of Dugualla Bay Heights. The motion passed unanimously. Mark and Myron to take the necessary steps to make the change.
8.Next Meeting: Wednesday, December 20, 2023 at 6:00 PM.
9.Adjournment: 7:43 PM.
Respectfully submitted, Myron Parry
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Dugualla Community Inc.
Minutes to December 20, 2023 Directors Meeting.
Prepared by Mark Van Wyngarden
Attendees: Steve Smith
Julie Chan
JD Ray
Shawn Albert
Mark Van Wyngarden
Visitor:Steve Hucke
1.November minutes were approved. JD motioned and Julie second. Passed unanimously.
2.Julie provided the financial statements. There was combined banking of $597,667 at the end of November. Julie is working on laddering CDs with a short term range in order to get a better interest rate.
3.Steve Smith was unable to set up a meeting with King Water in November. Steve will be working on getting a meeting with King Water in January. We would like to review our contract and determine our new costs since they were acquired by NW Natural Water Services. In addition we need to clarify what who is responsible for customer notification when the water needs to be shut off and turned back on due to repairs and maintenance. Also to clarify when purging the water line is necessary when the repair is finished.
4.JD led a discussion regarding updating our water system.
•JD noted that Coffman Engineering was one of two firms that said they could help us with our water system update. JD thought Coffman would be best suited since they have some knowledge of our system already.
•Myron provided an email to the board members (since he was unable to attend) indicating he believes we should talk to a qualified contractor to determine if we are required to reengineer our system. He indicated that it might be significantly less if we strictly repair/replace the pipe meaning like size for like size. Myron also pointed out that Coffman suggested we test the pipe in a few locations to determine if there are “brittle” pipe issues.
Mark brought up that it appears the grants we can apply for are ones that are only for reduced interest rates, not for loan reductions. Also per Coffman the grants require the system to be reengineered, elevation surveys to be done, and other significant costs.
•Steve Hucke indicated that King Water said the vast majority of water leaks are on Bay Front and Shore Crest due to the salt water intrusion and Beacon View because of the age of that system and the galvanized pipe that was used under the roads. Steve Hucke said the Cory Johnson provided a rough estimate a couple of years ago that was significantly less than what Coffman estimated the project to be. Cory looks for projects like ours to do in the winter time so he can employ his crews year round.
•The board determined we need to meet with Cory Johnson to better understand how he can assist us in the process. The board decided not to engage Coffman at this time. This might change once we have a better understanding of what Cory can do.
•The Board thanked JD for the work he has done to date on the water project. The Board also thanked Steve Hucke for sharing his knowledge on the system when he was on the board.
5.Steve Smith led a brief discussion about if we should sell our water system to a commercial water provider. He indicated that NW Natural Water Services owns and operates private water systems.
6.Shawn led a discussion about a home being built at 663 Maplewood Loop. Shawn heads the Architectural Control and Building and Use Committee. Shawn was not provided any plans before construction started. Concrete is already being poured for the foundation. Shawn contacted the owner, Mike Eagle and let him know he is out of compliance with the BURs for that division. Mike Eagle provided Shawn a copy of the plans. Shawn let him know that the height of the house is in excess of the BURs for that division. The BURs indicate the height is not to exceed 18 feet at the mid-point of the lot. Shawn indicated the building height is roughly 22 feet at the road level. The BURs do allow for the Board to approve homes that are taller than the BURs as long as he gets approval from any property owners whose views may be affected by the non-conforming structure. Shawn will let him know what is required.
7.Meeting adjourned.
Board Meeting Minutes Archive
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 01/19/2022
Attending: Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Chris Johnson, Shawn Albert, Graig Haberman, Larry Caton
Absent:
Guests: Mickie Hucke
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 12/15/2021 Board Meeting were approved. Passed unanimously.
3.Treasurer’s Report: Clint Christiansen - See attached report.
a.Bank balance as of January 13, 2022 is $458,535.92, savings account, $390,431.45 money market account, $68,104.47 checking account. See attached report.
b.Jones Accountings submitted a $4000 year-to-date catch-up bill. Steve Hucke and Clint met with Jones on December 20th. Jones agreed that the invoice will adjusted to reflect the $800 per month charges that DCI has historically paid. As of 1/19/2022, we have one more invoice from Jones for mailing the last water invoiced. This will complete their services.
c.Clint reported that revenue reporting may be delayed as we transition from Jones Accounting to King Water.
d.Late payment issues: Clint reported that overall, collections are improving as there are fewer accounts that are seriously late.
4.OLD BUSINESS
a.Larry Caton recirculated the 10/1/2021 proposal from Coffman engineers and the Board discussed the water system improvement and pipe replacement project. Steve reported that he had met with Nathan, Project Manager, at King Water and learned that if we are replacing pipe with pipe of the same diameter, we may not need to engineer the project as the work is considered a repair. Danny and/or Larry to contact Nathan to find out more. Larry and Danny also to locate or develop drawings that would show which sections of pipe need to be replaced.
b.Steve Hucke reported that Nathan and Joe Ducken may have located the valve on Dugualla Road that was paved over. They think that is also where Ducken and another home (both without meters) are connected to the water system. More to follow.
Steve also reported that Nathan told him that the that homes on Kellogg Lane are separately metered, although one home has two lines (one metered, one not) connected to it. More to follow.
c.Clint reported that the amount due for the lot that was not invoiced from the time of connection has been paid. No further action.
d.Graig is still developing a draft budget that would separate community maintenance/operation from water system income and expenses. More to follow.
e.Nadia reported that she and Chris met with the Whidbey Camano Land Trust (WCLT) and learned that there are grass clippings, branches and yard materials that need to be removed from the land in Trust. WCLT agreed to mark the Trust property lines on 1/27/2022. Then DCI will install no dumping signage and Chris and Nadia contact property owners to remove the material. Nadia also reported that WCLT is pleased that the Board is working with them.
f.Chris reported that the lagoon inlet/outlet pipe is scheduled to be cleaned out on February 2nd and that, after meeting with the WCLT, he learned that there may be more to cleaning the pipe than scheduling the vacuum truck. Chris to find out more.
g.Clubhouse
i.Entry exit sheet posted on wall of club house: Nadia created a checklist for Clubhouse renters to complete when they leave.
ii.Shawn reported that the clubhouse roof repair is done.
iii.The Clubhouse door touchpad lock has failed repeatedly and was removed. Steve reported that the old lock is reinstalled and that there is a combination lock box on the door with the key. This could be a temporary solution.
iv.Nadia, Steve Hucke and Mike Legere to pursue bid to install switches near the electrical panel to avoid using breakers to turn certain devices on and off. Update: 1/19/2022 still in progress. Also, Larry to look into lockouts on individual breakers to prevent certain breakers from being turned off.
5.NEW BUSINESS
a.Conflict of Interest Policy - All board members signed the policy.
b.Duguallbay.org website
i.Myron reported progress on updating the contact information for the domain name registration and hosting. More to follow.
ii.Myron also reported that he was working with Steve Johnson to create duguallabay.org email addresses for President, Vice, Secretary and Treasurer. More to follow.
c.Steve reported that the ramp to the club house was slippery during the recent winter weather. Shawn will pursue installing non-skid material on the ramp.
d.There are two or three lots (without homes) that have water meters. The consensus at this point is that King Water will read those meters in the normal course of the scheduled readings. Assuming there is no usage, these lots will not be invoiced. Going forward, for any new meters installed on lots, invoicing will begin as soon as the meter is installed.
e.The Board discussed the difference between a Member and a customer (connected to the water system, but the property is located outside of Dugualla Community Inc). More to follow.
6.Visitor comment
7.Next Meeting: Wednesday, February 16, 2022 at 6 PM.
8.Adjournment: 7:06 PM
Respectfully submitted, Myron Parry, Board Secretary
PDF with additional information
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 02/16/22
Attending: Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Shawn Albert, Graig Haberman, Larry Caton
Absent: Chris Johnson
Guests: Mickie Hucke
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 1/19/2022 Board Meeting were approved. Passed unanimously.
3.Treasurer’s Report: Clint Christiansen - See attached report.
a.Bank balance as of February 13, 2022 is $465,362.76, savings account, $390,464.61 money market account, $74,898.15 checking account. See attached report.
b.Clint reported:
i.Jones Accounting accepted a $700 credit card payment from a member and did not forward that credit when transferring the books to King Water. Clint was able to resolve the issue.
ii.Jones Accounting did not file Form 990 (Return of Organization Exempt from Income Tax) in a timely manner and that the IRS invoiced the Community a penalty of $1,100. He also reported that he will submit a letter so that the IRS will waive it.
iii.Jake Cohen (DCI Attorney) has not yet submitted an invoice yet for his services regarding late payment of water invoices for a lot located outside of the Community.
iv.He is developing information to report full prior year activity as well as current year activity on the monthly Treasurer’s report.
4.OLD BUSINESS
a.Nadia reported that Lagoon pipe cleaning went well. She also reported that she and Chris went to the Island County Planning Department on January 25th to determine if a permit is required to clean out the pipe. Inserted in the minutes below is an email from Chris documenting their visit and the fact that the County has not responded:
From: Christopher Johnson [mailto:cjohnsone1954@gmail.com]
Sent: Friday, February 11, 2022 2:05 PM
Cc: Nadia Kent <nvbmk@comcast.net>; Steve Hucke <stevehucke@comcast.net>
Subject: SEEPA permit - Dugualla Hiegths -Lagoon inlet
Jonathan,
Hope this email finds you well.
My name is Chris Johnson. I am a board member of Dugualla Community Inc.
Myself and fellow board member Nadia Kent went to the planning department on January 25th. We were seeking information on a SEEPA permit for our need for Bi-annual cleaning of the inlet pipe from the lagoon to Skagit Bay. We spoke to Cindy and she copied the information we had with us. She said you were in a meeting at the time and that she would deliver it to you.. She also indicated that you would get back to us.
It has been 3 weeks since we made the trip to Coupeville. We have yet to hear from you.
I understand your department is short handed and the position that would do this kind of request is not filled.
My phone number is (425) 417-34 47. Email address is cjohnsone1954@gmail.com. I would like to discuss this matter with you.
Thank you for your attention on this matter.
Chris Johnson
Board Member - Dugualla Community Inc.
b.Duguallbay.org website
i.Myron reported that he and Steve Hucke visited with Mike Henderson and had Mike sign the Isomedia form to update the account contact information. After the update, the phone number is Myron’s cell number, the email is his personal email address and the contact name is Board Members/Myron Parry. Myron will write a procedure for each Board Secretary to change it over to the next Secretary to avoid the challenges we just had updating the above account information.
ii.Myron also reported that he was working with Steve Johnson to make duguallabay.org email addresses available to the President, Vice President, Secretary and Treasurer. The addresses have been created, but there are problems using Outlook to send and receive email messages.
c.Nadia, Steve Hucke and Mike Legere to pursue bid to install switches near the electrical panel to avoid using breakers to turn certain devices on and off. Decided to lock the breaker panel instead of installing separate switches and that Larry would make panel keys available as necessary.
d.Water line replacement: Larry and Danny met with Nathan from King Water and confirmed that a contractor may replace pipe with pipe of the same diameter without a comprehensive engineering study. Nathan to introduce them to the contractor that King Water has used extensively. The plan is that the contractor will replace pipe with pipe of the same diameter then a crew from King Water will connect the meters to the pipe.
e.Work is scheduled for 2/17 to make repairs (including access to the valve that was paved over) and install meters along Dugualla Road between Taylor Road and the west end of Maplewood Loop. Notice of the work was posted on the duguallabay.org website, posted on Facebook and Danny visited each home.
f.The Board discussed the difference between a Member and a customer (connected to the water system, but the property is located outside of Dugualla Community Inc). Danny and Myron to define issues and recommend a course of action.
5.NEW BUSINESS
a.DCI Board of Directors Meetings are normally held on the third Wednesday of the month. In September 2022, the meeting would normally be scheduled for September 21st. Someone would like to rent the clubhouse on the 21st. The Board agreed to hold the September Board meeting on September 14th.
b.There was an inquiry about renting the clubhouse and shooting fireworks off over the water on the Fourth of July. The Board discussed the pros and cons of allowing this activity. Graig to look into the insurance aspects.
c.Steve received a phone call from a Member on Shorecrest Drive to report poor quality of the water coming out of the tap. Steve contacted Ron at King Water who stated that the poor quality could be due to multiple unoccupied homes on that line. Ron recommended flushing that pipe once per month during the winter months when homes are more likely to be unoccupied. Estimated cost per flush is $85. Steve authorized flushing the line as soon as possible. Danny made a motion for King Water to flush the line during winter months on an ongoing basis. Nadia seconded the motion and it was approved unanimously.
d.Myron to have posted on duguallabay.org that King Water will be the contact for title companies and realtors.
e.Danny reported that the ring of keys was missing at water treatment building. Danny was checking with companies that have access to the building and looking into replacement keys.
f.Nadia reported that she is getting a work party together with Whidbey Island Land Trust for blackberry removal from the land in the Trust. Bring your own tools. Date to be determined.
6.Visitor comment
7.Next Meeting: Wednesday, March 16, 2022 at 6 PM.
8.Adjournment: 6:44 PM
Respectfully submitted, Myron Parry, Board Secretary
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 03/16/22
Attending: Steve Hucke, Nadia Kent, Myron Parry, Shawn Albert, Graig Haberman, Chris Johnson, Larry Caton
Absent: Clint Christensen, Danny Kaiser
Guests: Mickie Hucke, Mike Legere, Holly and Bryan Beecher
1.The meeting at the clubhouse was called to order at 6:04 PM by President Steve Hucke.
2.Minutes from 2/16/2022 Board Meeting were approved. Passed unanimously.
3.Treasurer’s Report: - See attached report. Bank balance as of March 13, 2022 is $465,298.47, savings account, $390,494.56 money market account, $74,803.91 checking account. See attached report.
4.OLD BUSINESS
a.Duguallbay.org email accounts for the President, Vice President, Secretary and Treasurer: Myron also reported that he is still working with Steve Johnson and Isomedia to make these email accounts available.
Myron also reported that he and Steve Johnson are considering the recommendation to change the company providing website hosting services for duguallabay.org. The site is currently hosted by Isomedia and is paid up until 5/9/2022. Steve Johnson is also the webmaster for two websites hosted by Fidalgo.net. He has had a good experience working with them and Fidalgo.net is less expensive ($125 vs. $179.40 per year). Steve and Myron will have an update for the next board meeting.
b.Water line replacement: Larry reported that at King Water is working with a contractor to develop a bid. As the Board requires multiple bids to consider, Steve asked Larry to determine scope of work so the Board can obtain bids from other companies.
c.Steve reported that on 3/15 King water installed two water meters for homes on Dugualla Road. They also found the paved-over valve and it was in working order.
d.Generators at the well house and the pump house: Larry to set up periodic maintenance service with Double D Electrical on an on-going basis.
e.The Board and visitors discussed the difference between a Member and a customer (connected to the water system, but the property is located outside of Dugualla Community Inc). Danny and Myron reviewed this topic and submitted their recommendation (copy attached).
5.NEW BUSINESS
a.The Board discussed a requirement of insurance for each and every clubhouse rental. Graig reported that not every rental needs insurance. Using fireworks during a rental can be an issue, however, depending upon which class of fireworks are used. The issue only occurs twice a year (1/1 and 7/4). The Board then discussed the pros and cons of allowing fireworks displays at the clubhouse. The issue was tabled so that the Board could check with Members living close to the clubhouse.
b.Nadia reported that the work party together with Whidbey Island Land Trust for blackberry removal is scheduled for March 20th.
c.Chris reported that he followed up with the company who cleaned out the lagoon inlet/outlet pipe earlier this year to schedule cleaning again for July. Specific date in July to be determined.
d.Clubhouse
i.Mike Legere reported that there is Comcast cable service at the pole on the street next to the clubhouse and the cost is $90 to install and $95.47 per month for 1 gigabit per second WiFi service. This service will increase demand for weddings to rent the clubhouse. Having WiFi service available will also support install security cameras. Graig moved that we begin a six-month trial period. Passed unanimously. Mike to contact Clint regarding setting up the account with Comcast.
ii.Mike Legere to purchase and install adhesive traction strips for the pedestrian ramps at the clubhouse.
6.Visitor comment
a.Bryan Beecher inquired about upcoming events at the clubhouse and bands practicing at the clubhouse. Bryan also reported that he was involved with setting up the lagoon conservation easement with the Whidbey Camano Land Trust and offered to provide information to the current board.
b.Holly Beecher offered to write a newsletter and that she was open to delivering it. There was also a discussion about communicating with Members.
7.Next Meeting: Wednesday, April 20, 2022 at 6 PM.
8.Adjournment: 6:57 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 04/21/22Attending: Steve Hucke, Nadia Kent, Myron Parry, Graig Haberman, Chris Johnson, Larry Caton, Clint Christensen, Danny Kaiser
Absent: Shawn Albert
Guests: Mickie Hucke, Mike Legere, Steve Johnson
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 3/16/2022 Board Meeting were approved. Passed unanimously.
3.Treasurer’s Report: - See attached report. Bank balance as of April 17, 2022 is $461,046.82, savings account, $390,527.73 money market account, $70,519.09 checking account. See attached report. Clint also reported that from January to now, we are net approximately $3000 ahead. For reference, the last full year was approximately $9000 ahead.
4.OLD BUSINESS
a.Duguallabay.org website: Steve Johnson described the problems with Isomedia.com hosting the Duguallbay.org website. One of the problems is the inability to use duguallbay.org email addresses set up for the Board officers. Isomedia is paid up until 5/9/2022.
Steve also reported that he is the webmaster for two websites hosted by Fidalgo.net and has had a good experience working with them for over twenty years. He also said that Fidalgo.net is less expensive ($125 vs. $179.40 per year) and they are very helpful if you have a question or problem.
Steve Johnson also reported that he created a DCI Board Secretary email address on one of the domain names he maintains on Fidalgo.net. Myron reported that he was able to successfully use that email address.
Myron and Steve Johnson recommended to change the duguallabay.org website hosting services from Isomedia to Fidalgo.net. The Board discussed the pros/cons as well as the process of making the change. Steve and Myron explained that the website could be off-line for a week or so during the change. Myron made a motion to have Fidalgo.net host the Duguallabay.org website. Motion seconded by Nadia. Passed unanimously.
Once the move to Fidalgo.net is complete, Steve will create Duguallbay.org email accounts for the President, Vice President, Secretary and Treasurer. Myron will confirm the Secretary email address works well and then roll out the President, Vice-President and Treasurer email addresses to the other officers for their use.
b.Water
i.Water line replacement: Larry reported that there is nothing new from King Water as they work with a contractor to develop a bid. Larry to follow up with Nathan at King Water.
ii.Larry reported that a member had a leak in the waterline to their home and that the leak was at a valve that was between the meter and the house. Larry stated that the valve was part of the old system and had been installed prior to installing the meter.
iii.Larry reported both generators will be serviced Monday 4/25 by Double D Electrical.
iv.Steve Hucke reported that the large tank at the south end of Emory Trail was cleaned on April 7th.
c.Clubhouse: Mike Legere reported that the Clubhouse now has Wi-fi and that he is planning to install a shelf and later a cabinet for the router.
d.Lagoon: Chris reported that much was accomplished at the work party to remove blackberry vines. He also provided a before and after photo. Chris rented a “Billy Goat” to help remove blackberries on land that is not included in the Trust. Nadia made a motion to reimburse Chris for the cost of the rental. Danny seconded. Passed unanimously.
5.NEW BUSINESS
6.Next Meeting: Wednesday, May 18, 2022 at 6 PM.
7.Adjournment: 6:28 PM
Respectfully submitted, Myron Parry, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 05/18/22
Attending: Steve Hucke, Nadia Kent, Myron Parry, Graig Haberman, Clint Christensen, Danny Kaiser, Shawn Albert
Absent: Larry Caton, Chris Johnson
Guests: Jessica Larson, Cassandra Moriarty, Tyler Moriarty
The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
Minutes from 4/21/2022 Board Meeting were approved. Passed unanimously.
Treasurer’s Report: See attached report. Bank balance as of May 14, 2022 is $453,485.42, savings account, $390,558.76 money market account, $62,926.66 checking account. See attached report. Clint purchased $432.63 ink toner for his home printer that he uses for Board business in his role as Treasurer. Nadia made a motion to reimburse him the full amount. Danny seconded Passed unanimously.
OLD BUSINESS
Duguallabay.org website: Myron reported that the website has been moved from Isomedia.com to Fidalgo.net. Thank you to Steve Johnson for a successful transition. Myron also reported that he is starting to use dciboardsec@duguallabay.org and that it appears to be working well. He and Steve Johnson will work with the other officers to make the duguallbay.org email accounts for the President, Vice President and Treasurer available for their use.
Water
Water line replacement: no update.
Larry forwarded email containing a bid from King Water. The Board had questions. More to follow.
NEW BUSINESS
Steve passed out an article expressing financial control concerns by the Washington State Auditor’s Office for the Freeland Water and Sewer District (copy attached).
Whidbey Camano Land Trust – Jessica Larson (Stewardship Director of the WCLT) submitted a request to adjust access and utility easements on DCI property south of Dugualla Road across from the lagoon (see attached). The DCI property is within the conservation easement and the adjustments would affect properties immediately south of the DCI property; the westernmost lot (owned by Cassandra and Tyler Moriarty) and the center lot if approved by the owner. The adjustments would not apply to the easternmost lot. This is the first of three steps to implement these adjustments. Danny made a motion approve granting the easement adjustments as proposed. Nadia seconded. Passed unanimously. Jessica to keep the Board up to date.
The Board received a water invoice reduction request (attached) and the Board discussed it. Danny moved that the Board will consider each water invoice reduction request and generally for a rate reduction request due a leak after the meter, the Board will grant a one billing cycle rate reduction back to the base rate. Nadia seconded. Passed unanimously. For this specific request, the executor of the estates of the deceased owners stated that a plumber had been to the house on January 3 2022 and was supposed to have fixed the leak. Upon receiving the latest water invoice on May 11, the executor turned off the water to the house and scheduled a plumber for a second trip to fix the leak. Danny moved that the Board grant a one billing cycle rate reduction back to the base rate. Nadia seconded. Passed unanimously. Danny to respond to the executor and update King Water.
Next Meeting: Wednesday, June 15, 2022 at 6 PM.
Adjournment: 7:12 PM
Respectfully submitted, Myron Parry, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 05/18/22
Attending: Steve Hucke, Nadia Kent, Myron Parry, Graig Haberman, Clint Christensen, Danny Kaiser, Shawn Albert
Absent: Larry Caton, Chris Johnson
Guests: Jessica Larson, Cassandra Moriarty, Tyler Moriarty
The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
Minutes from 4/21/2022 Board Meeting were approved. Passed unanimously.
Treasurer’s Report: See attached report. Bank balance as of May 14, 2022 is $453,485.42, savings account, $390,558.76 money market account, $62,926.66 checking account. See attached report. Clint purchased $432.63 ink toner for his home printer that he uses for Board business in his role as Treasurer. Nadia made a motion to reimburse him the full amount. Danny seconded Passed unanimously.
OLD BUSINESS
Duguallabay.org website: Myron reported that the website has been moved from Isomedia.com to Fidalgo.net. Thank you to Steve Johnson for a successful transition. Myron also reported that he is starting to use dciboardsec@duguallabay.org and that it appears to be working well. He and Steve Johnson will work with the other officers to make the duguallbay.org email accounts for the President, Vice President and Treasurer available for their use.
Water
Water line replacement: no update.
Larry forwarded email containing a bid from King Water. The Board had questions. More to follow.
NEW BUSINESS
Steve passed out an article expressing financial control concerns by the Washington State Auditor’s Office for the Freeland Water and Sewer District (copy attached).
Whidbey Camano Land Trust – Jessica Larson (Stewardship Director of the WCLT) submitted a request to adjust access and utility easements on DCI property south of Dugualla Road across from the lagoon (see attached). The DCI property is within the conservation easement and the adjustments would affect properties immediately south of the DCI property; the westernmost lot (owned by Cassandra and Tyler Moriarty) and the center lot if approved by the owner. The adjustments would not apply to the easternmost lot. This is the first of three steps to implement these adjustments. Danny made a motion approve granting the easement adjustments as proposed. Nadia seconded. Passed unanimously. Jessica to keep the Board up to date.
The Board received a water invoice reduction request (attached) and the Board discussed it. Danny moved that the Board will consider each water invoice reduction request and generally for a rate reduction request due a leak after the meter, the Board will grant a one billing cycle rate reduction back to the base rate. Nadia seconded. Passed unanimously. For this specific request, the executor of the estates of the deceased owners stated that a plumber had been to the house on January 3 2022 and was supposed to have fixed the leak. Upon receiving the latest water invoice on May 11, the executor turned off the water to the house and scheduled a plumber for a second trip to fix the leak. Danny moved that the Board grant a one billing cycle rate reduction back to the base rate. Nadia seconded. Passed unanimously. Danny to respond to the executor and update King Water.
Next Meeting: Wednesday, June 15, 2022 at 6 PM.
Adjournment: 7:12 PM
Respectfully submitted, Myron Parry, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 07/20/22
Attending: Steve Hucke, Nadia Kent, Graig Haberman, Clint Christensen, Larry Caton
Absent: Myron Parry, Chris Johnson, Danny Kaiser, Shawn Albert
Guests: Mike Legere, Mickie Hucke
1.The meeting at the clubhouse was called to order at 6:00 PM by President Steve Hucke.
2.Minutes from 5/18/2022 Board Meeting. Motion to approve as submitted made by Greg, seconded by Nadia. Passed unanimously.
3.Treasurer’s Report: See attached report. Bank balance as of July 17, 2022 is 468,590.92 with $390,625.11 in money market account, $77,965.81 in checking account. Difference from January - July 2022 is +$10,535.00.
4.OLD BUSINESS
a.Water Pipes. Discussed Repair vs. Replacement recommendations. Steve met with local contractor Corey Johnson of Johnson Construction on Whidbey Island. He is familiar with doing repairs that would be less costly and less extensive than a replacement. We could do segments as we could afford them. He was asked to give us a bid on the lower streets, he can do work in the winter when he is less busy. Originally we tried to get a bid from King Water for replacement but they felt the project was too big for them and were not able to take this on. Mr. Johnson also indicates he has the equipment to clean out the pipe. He feels he can be more competitive than our current contractor. He was asked to send us a bid for the pipe cleaning also.
5.NEW BUSINESS
a.Review of Articles of Incorporation and By-laws by Secretary Myron Parry found an issue that we can address. Articles IX, sections 2, 3, and 4 do not include language that covers non-members that are receiving water service. Language to identify “customers” as properties located outside the platted community but hooked into the water system and receiving or able to receive water service should be added. There are 10 service hook-ups currently in this category. Clint proposes amendment to The By-Laws as follow: “Article IX Fees and Assessments. Section 5. Article IX Sections 2, 3, and 4 will also apply to a person who owns a property located outside of the platted community and is hooked into the water system and is receiving or able to receive DCI water service.” Nadia seconded. Discussed that this should be forwarded to the attorney for review before the annual meeting, attorney fees are to be included for review of this proposed By-Law change. Passed unanimously.
b.The lock was found for the clubhouse gate. No one knows what happened but the lock went missing and then re-appeared.
c.Clubhouse Manager Mike Legere report. Xfinity price was lowest that we could get for our needs and includes TV in the bundle. We have a TV, we just need to get it hooked up. How do we feel about a swing gate vs. cable on the driveway? Mike will get more info on the swing gate. People have been turning off all the breakers instead of just the designated ones. We still need to install a way to lock part of the electrical box off from the public.
Next Meeting: Wednesday, August 17, 2022 at 6:00 PM.
6.Adjournment: 6:27 PM.
Respectfully submitted, Mickie Hucke
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 08/17/22
Attending: Steve Hucke, Nadia Kent, Clint Christensen, Larry Caton, Myron Parry, Danny Kaiser, Shawn Albert
Absent: Graig Haberman, Chris Johnson
Guests: Helen Mosbrooker, June Van Wyngarden, Mark Van Wyngarden
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 7/20/2022 Board Meeting: Motion to approve as submitted made by Nadia; Clint seconded the motion. Passed unanimously.
3.Treasurer’s Report: See attached report. Bank balance as of August 13, 2022 is $484,033.96 with $390,656.14 in money market account, $93,377.82 in checking account. Difference from January - August 2022 is +$25,498.04. Clint pointed out that, although we are ahead year-to-date, by the time property taxes are paid later in the year, the balance will be about even year-to-year. Clint and Nadia reported that they checked the county property tax listing vs. King Water 7/12/2022 meter reading list. Each parcel within the Dugualla Community is being billed by King Water.
4.OLD BUSINESS
a.Water main replacement report: Steve reported that he has contacted several contractors. More to follow.
b.Lagoon drain pipe cleaning: Steve reported that one of the water main replacement contractors has the equipment to clean out the pipe. This contractor may be more competitive than our current contractor as they are located on Whidbey Island. Steve asked him to send us a bid.
c.Reminder when next board meeting will be 9/14/2022 (second Wednesday in September) as the clubhouse is rented out on 9/21/2022 (third Wednesday in September).
5.NEW BUSINESS
a.Currently our Bylaws Article III, Section 3 state: “At the Annual Meeting, the Members shall, by majority vote, elect Directors to the following terms of office: Directorate positions are numbered 1 through 9, to coincide with the sections of the Dugualla community. Even-numbered Positions shall be elected in even-numbered years and serve a term of two years. Odd numbered Positions shall be elected in odd-numbered years and serve a term of two years. Elected Directors take office at the conclusion of the Annual Meeting. If a Director position is still unfilled at the end of the Annual Meeting, the Board may appoint a qualified successor to fill the vacancy.
Steve explained that we have not had people willing to join the board for many years from certain sections of the Dugualla community. If we do not get a volunteer from those sections, we may not even have 3 directors who can validly serve at this point. Opening the positions to the whole community allows a bigger pool of members who are willing and able to serve as directors. Note also that the Board is currently allowed to appoint Directors when a vacancy occurs, and does not require that person to be from a specific section. (See Article VI “Vacancies”, Section 3).
Steve also explained that after consulting with our attorney, a new RCW was given to us regarding this situation. We were also given copies of the RCW and reviewed this with him. New RCW 24.03A.505 section (2) effective 2021 helps clarify “Number of directors”: “The board of directors of any corporation shall consist of three or more directors…” (copy attached).
Recommendation for By-law change to Article III, Section 3: “At the Annual Meeting, the Members shall, by majority vote, elect Directors. to the following terms of office: Directorate positions are numbered 1 through 9, to coincide with the sections of the Dugualla community. The board of directors shall be no less than 3 or more than 9 in numbers. Even-numbered Positions shall be elected in even-numbered years and serve a term of two years. Odd numbered Positions shall be elected in odd-numbered years and serve a term of two years. Elected Directors take office at the conclusion of the Annual Meeting. If a Director position is still unfilled at the end of the Annual Meeting, the Board may appoint a qualified successor to fill the vacancy”
The Board discussed the proposed changes. Following the discussion:
i.Clint made a motion to change the By-Laws to three to nine members as recommended above. Danny seconded the motion. Passed unanimously. This proposed change will be presented at the Annual Meeting in September 2022.
ii.Clint made a motion to eliminate the provision calling for a Board Member from each of the nine divisions as recommended above. Danny seconded the motion. Passed unanimously. This proposed change will be presented at the Annual Meeting in September 2022.
b.Currently our Bylaws Article VII, Section 3 state: “Five or more Directors shall constitute a quorum. Every act or decision of a majority of the Directors present at a meeting with a quorum is valid as the act of the Board of Directors. Board Members may cast ballots by e-mail, teleconference or regular mail on any matter before the Board, but a quorum must still be physically present at the meeting.”
Steve explained that we do not have enough people willing to remain on the board to constitute a quorum, if we do not get volunteers or people keep moving or dropping off, we will be stuck with an inoperative organization.
Steve also explained that after consulting with our attorney, a new RCW was given to us regarding this situation. We were also given copies of the RCW and reviewed this with him.
New RCW 24.03A.565 “Board Quorum and voting requirements” also effective 2021: (copy attached).
Section (1) “[in] the articles, or the bylaws, a quorum of the board consists of a majority of the directors in office before a meeting begins.”
Recommendation for By-law change to Article VII, Section 3: “Every act or decision of a majority of the Directors present at a meeting with a quorum is valid as the act of the Board of Directors. A quorum of the board consists of a majority of the directors in office before a meeting begins. Board Members may cast ballots by e-mail, teleconference or regular mail on any matter before the Board, but a quorum must still be physically present at the meeting.”
The Board discussed the proposed change. Following the Discussion, Danny made a motion to change the quorum requirement in the By-Laws as specified above. Larry Seconded the motion. Passed unanimously. This proposed change will be presented at the Annual Meeting in September 2022.
c.The Board Discussed changing from bi-monthly to quarterly water billing. Steve pointed out that this change would save about $1800 per year in transaction costs. Danny made a motion to change from bi-monthly to quarterly water billing. Clint seconded the motion. Passed unanimously. This proposed change will be presented at the Annual Meeting in September 2022.
d.Steve reported that the Band Quarter Past Eight has backed out of performing after the September 2022 Annual Meeting. He also said that a Member volunteered provide DJ music for free. Steve to move this forward.
e.Steve reported that about 10 days ago there was a state sanitation inspection of the water system. Everything passed with the exception of one repair that has already been completed.
f.Steve reported two members have submitted water invoice reduction requests. Both requests were made after owners repaired leaks after the meter. The Board discussed each request. Following the discussion, Clint moved that the Board grant a one billing cycle rate reduction back to the base rate for each request. Nadia seconded the motion. Passed unanimously. Steve to respond to the Members and update King Water.
g.Myron asked Retiring board members to bring keys and board notebooks to September board meeting.
h.The Board discussed the proposed change to the water rates from Tom Johnson. Specific points considered:
i.This option was considered by the Board last year and rejected.
ii.The proposed rates are unsustainable as they are below water system and community operating costs.
iii.The cost to manage/invoice this billing method would be substantial.
iv.It cannot be considered at the Annual Member meeting as notice of the proposed change cannot be mailed to each Member at their last known address thirty days prior to the Member Meeting on September 17, 2022.
i.Larry reported that there is a hasp on the clubhouse electrical panel. Mike Legere to put a lock on it.
j.Larry provided a TV wall mount bracket. Shawn to install TV on the south wall of the clubhouse wall near an outlet.
6.Visitor comment:
a.Helen Mosbrooker and June and Mark Van Wyngarden attended the meeting to see how the board operates.
b.Mark inquired about Directors and Officers insurance. Myron to follow up with Graig regarding what is in place.
7.Next Meeting: Wednesday, September 14, 2022 at 6:00 PM.
8.Adjournment: 6:56 PM.
Respectfully submitted, Myron Parry
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Dugualla Bay Heights
Board meeting held on September 21, 2002
Attending: Steve Hucke, Nadia Kent, Myron Parry, Graig Haberman, Chris Johnson, Larry Caton, Clint Christensen
Absent: Danny Kaiser, Shawn Albert
Guests: Leslie Wagner, Mark Van Wyngarden, Steve Johnson, Mike Legere
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 8/17/2022 Board Meeting: Motion to approve as submitted made by Chris; Nadia seconded the motion. Passed unanimously.
3.Treasurer’s Report: See attached report. Bank balance as of September 3, 2022 is $487,384.42 with $390,723.58 in money market account, $96,660.84 in checking account. Difference from January - September 2022 is +$28,848.50.
4.OLD BUSINESS
a.Water main replacement report:
i.Steve Hucke reported that Corey Johnson of Johnson Construction is planning to submit a bid to replace the pipe along Shorecrest Drive. Steve reported that he has contacted several contractors. More to follow.
ii.Steve Hucke also reported that two repairs have been made recently, the most recent one to galvanized pipe at the east end of Shorecrest Drive. Saltwater encroachment makes this area most susceptible to failure, so at this point Phase I of pipe replacement project is planned to be along Shorecrest Drive and Bay Front Lane.
b.Lagoon drain pipe cleaning: Steve Hucke reported that Corey Johnson of Johnson Construction will clean out the pipe for no charge if it doesn’t work to confirm that he has the necessary equipment (hose length and type of nozzle).
c.Directors and Officers insurance: Following a question from 8/17/2022 Board meeting about what insurance, if any, is in place, Graig brought the policies to the meeting. The Board briefly discussed the coverage. More to follow.
5.NEW BUSINESS
a.Steve Hucke reported that Graig volunteered to be nominated for Treasurer at the next annual meeting.
b.The Board discussed preparations for the Annual Member Meeting:
i.Myron to print out the list of Members from King Water invoice list as vetted by Clint and Nadia. Members to check in as they arrive (Chris Johnson to help check Members in as they arrive). Myron will also print the handout explaining the proposed Director amendments to the By-Laws.
ii.Steve Hucke reported that Brian LaVere volunteered provide DJ music following the meeting for free.
iii.Nadia reported that she would pick up the food on the day of the meeting.
c.The Board discussed the capabilities of the duguallabay.org website to send broadcast emails to the Members. Steve Johnson and Myron to review the mechanics of how this would work and report back to the Board.
d.Joe Ducken’s is the only property (that we know of) that does not have a water meter at this point. Steve Hucke explained that there is no meter because no one knows where the water line to his property connects to the main. Corey Johnson may have a way to determine where the line is located. More to follow.
e.Clubhouse:
i.Mike Legere reported on Clubhouse rental activity.
ii.Mike also asked if he could open the clubhouse to Community students for school work on Thursdays from 3 to 6 PM. Mike reported that other parents in the Community are interested in supporting this activity. Mike will manage the sessions and keep the clubhouse clean. Clint moved that we approve use of the clubhouse as a study hall with a parent present. Graig seconded. Passed unanimously.
iii.Mike Legere wants to host a Halloween activity for community youth. Clint moved to make the Clubhouse available for a Halloween community event. Nadia seconded. Passed unanimously.
6.Visitor comment:
a.Leslie Wagner attended the meeting to see how board meetings operate.
7.Next Meeting: Wednesday, October 19, 2022 at 6:00 PM.
8.Adjournment: 6:55 PM.
Respectfully submitted, Myron Parry
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DUGUALLA COMMUNITY, INC. (DCI) – ANNUAL MEMBER MEETING MINUTES 9/21/2024
1.A quorum of 128 Members attended the meeting or were represented by proxies.
2.Call to order and Welcome - The 62ST Annual Meeting at the clubhouse was called to order at 3:21 PM by President Jim Jolly.
3.Minutes from 9/16/2023 Annual Members Meeting: Pamela Kaiser made a motion to approve the minutes as submitted. Seconded by Paris Anglin. The motion passed unanimously.
4.Reports of Officers
a.President’s report – Jim Jolly read his report (copy attached), highlighting the efforts, contributions and challenges for each Board Member. He also identified the “unofficial” contributors to the Board’s success.
b.Treasurer’s report – Julie Chan:
i.Julie presented the financial statements for 12 months ending 5/31/2023 and 5/31/2024, summarizing the various aspects of the Financial Condition and Performance (see attached reports).
ii.Julie reviewed the Budget for 6/1/2024 to 5/31/2025 fiscal year; total revenue estimated about the same as last year and expenses are increasing primarily due to King Water/NWNW raising their labor rates for operating and maintaining the system as well as billing and accounting services effective July 2024. Members initiated a discussion regarding water rates and the services that King Water/NWNW may provide to pay water invoices.
Ratification of 2024 – 2025 Budget - Chris Johnson moved to accept the Budget as presented. Terry Caton seconded.
The motion passed with three disapproving votes.
iii.Motion to waive audited financial statements – Barbara Lett made a motion to waive audited financial statements for 2024 only. Mike Legere seconded. The motion passed with two disapproving votes.
5.Old Business - Update on the Water Main Replacement Project. Discussion points:
a.Stephen Smith:
i.The fact that recent samples of the asbestos/cement pipe look good and that he is planning to have a sample analyzed. Steve also mentioned that the Sierra Country Club community is not having problems with their asbestos/cement pipe and were not in a hurry to replace it.
ii.The recent break in the asbestos/cement pipe along Bay Front Lane cost about $5,500 to fix and that most of the breaks have been along the waterfront streets.
iii.“If it ain’t broke, don’t fix it.” That is why we are only looking at replacing the lines along Beacon View Drive, Bay Front Land and Shorecrest Drive and the line from the wells to the 22,500 gallon tank as all the water in the Community flows through this pipe.
iv.DCI has approximately 21,000 feet of water line of 2”, 4” and 6” water line in total.
v.We are planning to replace with same diameter pipe, like-for-like, which is fine as far as the fire department is concerned.
vi.We are planning to use pipes made of different materials (C-900 (blue) and HDPE (black) which have a 100-year design life.
vii.We also plan to replace all the valves (shutoff and blowout) and taps (connections to homes) and fire hydrants
viii.We are looking at open trench pipe replacement or (trenchless) pipe bursting methods to replace the pipe, depending on which is less expensive.
ix.FACET is engineering company that will prepare the document to submit for approval.
x.Summary:
1.5,325‘ of pipe replaced
2.Estimate $1.6MM to $1.9MM
3.Construction date TBD
b.Graig Habermann:
i.Graig explained his plan to locate the valves to be able to shut off fewer water users if there is a problem.
ii.The current management plan is dated 1999 (25 years out of date) and needs to be updated.
6.New Business - Motion to approve By-Laws as presented. Jim Jolly introduced the project and Myron Parry explained the timing and why the Board is presenting these By-Laws (see attached letter to Members) and answered questions. Following discussion, Myron moved to approve the By-Laws as presented. Judy Opheim seconded. The motion passed with seven disapproving votes.
7.Board Election - Jim explained that the Community Members elect the Board Members who then, following the Annual Meeting, elect the President, Vice President, Treasurer and Secretary for the Corporation from among Members of the Board and may appoint Board Members to committees. Jim identified Julie Chan, Myron Parry, Leslie Wagner and himself as leaving the Board following the Annual Meeting. Jim also stated there was additional vacancy from earlier in the year. Jim asked for candidates to fill the Board vacancies. John Anglin, Mike Legere, Adella Sanders, Michelle Walker and Peter Hunt volunteered.
Chris Johnson made a motion to elect these candidates to fill the vacancies. Lonnie Carlson seconded. The motion passed unanimously.
8.Next Board Meeting: October 16, 2024 (Wednesday), 6:00 PM at the Clubhouse.
9.Meeting adjourned at 5:20 PM.
10.Meeting was followed by music by Mike Legere and light refreshments.
Article 2, Section 3 of the Bylaws states: Notice of meetings of the Members stating the time, place and general purpose of the meeting shall be mailed to each Member at their last known address at least thirty days prior to the Annual Meeting, and ten days prior to Special Meetings. For the Annual Meeting, the notice will include a proposed agenda and a list of Director positions that are due for election. The date the notice is mailed is considered to be the date notification was given. An entry shall be made in the minutes of the meeting confirming that appropriate notice was given to the Members.
The Meeting notice, proxy and attachments were mailed August 22, 2024 to each Member. Members received the notice and agenda in a timely manner as specified in the By-Laws.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 10/20/21
In Attendance: Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Chris Johnson, Shawn Albert, Greig Haberman
Absent: Mike Legere
Guests: Mickie Hucke, Sue Sebens, Doug Stanford, Jerry Nichelson, Tom Johnson
1. The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2. Minutes from 9/15/2021 Board Meeting were amended and approved. Passed unanimously.
3. Minutes from 9/18/21 Members Meeting were amended and approved. Passed unanimously.
4. Treasurer's Report: Clint Christiansen - See attached report.
a.Bank balance as of October 18, 2021 is $453,356.52, savings account, $390,333.05 money market account, $63,023.47 checking account. See attached report.
b.Clint pointed out that DCI recently paid the second installment of the 2021 Island County property taxes and that certain properties are tax-exempt.
c.DCI is due a refund as the band was cancelled for the 9/18/2021 Members Meeting. Steve Hucke will follow up.
d.Clint reported that 16 homeowners are behind on their account. These accounts will be assessed late fees and will receive a letter from Clint asking them to catch up their payments.
e.Clint explained that a homeowner who also owned a lot was late on their $100 lot assessment for each property. A potential purchaser of the lot sent a $100 check to pay the assessment on the lot but did not ultimately complete the purchase. Jones Accounting improperly applied this payment to the home. As the $100 lot assessment was late, the lot owner incurred attorney fees. All of this took place over several months without action by the owner of the home and the lot. The person who owned the lot requested that DCI reimburse them for the fees. Shawn Albert made a motion that the request be denied. Graig Haberman seconded. Passed unanimously.
5. OLD BUSINESS
a.Danny Caton introduced and the Board reviewed a proposal from Coffman Engineering for consulting work for designing pipeline replacement the lowest gravity zone #3 to be reviewed and approved by the Washington State Health Department (WSDOH), review your existing water system and provide a letter of recommendation regarding suggested improvements to the existing water system. Larry recommended that we table this proposal for three to six months due to availability of materials and other resources. Danny Kaiser moved to table the proposal until the Feb 2022 meeting. Clint Christensen seconded. Passed unanimously.
b.Shawn Albert reported that Apex Roofing submitted a bid for:
i.Repairing the flat part of main clubhouse and storage building as the roof was not installed correctly. Shawn will ask the contractor to revisit the bid.
ii. $750 to repair the well house roof. A motion was made and seconded to complete this work. Passed unanimously.
6. NEW BUSINESS
a.The DCI Board received a letter from a Member expressing concern about foot path access from the east end of Shorecrest Drive to the State Park. Shawn Albert confirmed that there is a recorded easement (see attached). Doug Stanford stated that he is the neighbor to the north and that access is still available. He also stated that the intent of the easement is for beach access. No action necessary.
b.Water rates:
i. The Board approved a motion to adopt tiered rates for water usage at the 8/18/2021 Board Meeting. The rates_recommended by King Water and presented to the members at the 9/18/2021 Members meeting differed slightly from what was approved in the 8/18/2021 motion.
ii. Rates recommended by King Water and presented to the members at the 9/18/2021 Members meeting:
1. Rates:
a.Flat rate of $150 per quarter for up to 15,000 gallons per quarter
b.$0.015 per gallon more than 15,000 gallons and up to 30,000 gallons per quarter
c.$0.030 per gallon for more than 30,000 gallons per quarter
2. Notes:
a.Rates effective 1/1/2022
b.Will be billed quarterly with individual meter usage stated an each bill in gallons
c.The first quarter of 2022 (January to March), everyone will receive their bill with a meter reading and everyone will only pay the Flat Rate of $150.00. This will give owners time to identify their usage and fix leaks, if needed.
d.Property owners are responsible for clear access to meters for the readers. Homeowners will be charged an additional fee if action must be taken to clear access.
iii. Steve Hucke reviewed with the Board the above rates and a discussion followed.
iv. As the rates presented at the Members meeting are not the same rates previously approved by the Board, Myron Parry moved to approve the rates as recommended by King Water and presented at the 9/18/2021 Members Meeting. _Danny Kaiser seconded. Passed unanimously.
c.Architectural Control: Shawn Albert reported that Huseby Homes submitted plans for Div 1, Lot 5 and that the plans were approved.
d.Water System: Danny Kaiser reported that there was a re-application for water availability at 590 Dugualla.
7. Public Comments: Sue Sebens, Doug Stanford, Jerry Nichelson and Tom Johnson expressed their concerns and asked questions regarding the tiered rate system for water usage adopted by the Board. The Board responded as follows:
a.In general, tiered rate systems are adopted to encourage users to reduce their usage and to encourage users to make leak repairs. DCI's water source is not without limits and the Community is incurring additional costs (electricity to pump the water, chlorine price and availability as well as wear an the system).
b.The rates adopted were recommended by King Water and are consistent with rates levied by many of the other systems that they manage.
c.The tiered rate structure was adopted in an effort to get DCI's financial house in order to facilitate our applications for Ioans and/or grants to replace the brittle concrete/asbestos water lines as well as provide consistent water pressure throughout the system.
d.Finally, the Board is made up of volunteers who consider it important to serve our community, assure that each lot has a sustainable and consistent water source and to be good stewards of the resource.
8. Next Meeting: Wednesday, November 17, 2021 at 6 PM.
9. Adjournment: 7:53 PM
Respectfuily submitted, Myron Parry, Board Secretary
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Dugualla Community, INC, Board Meeting Minutes
November 17, 2021
Attending: Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parryz Chris Johnson
Absent: Mike Legere, Shawn Albert, Graig Haberman
Guests: Mickie Hucke
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 10/20/2021 Board Meeting were approved. Passed unanimously.
3.Treasurer's Report: Clint Christiansen - See attached report.
a.Bank balance as of November 17, 2021 is $448,340.20, savings account, $390,364.07 money market account, $57,976.13 checking account. See attached report.
b.DC' is due a refund as the band was cancelled for the 9/18/2021 Members Meeting. From 10/20/21 Board Meeting Steve Hucke with follow up. Resolved.
c.Late payment issues. As of 11/3, there were five residents over 90 days past due.
Letters were sent to them stating that if their bill was not paid in full by December 1, 2021, a late fee would be added and their account would be turned over to a collection agency. There were 16 residents in the 30 to 89 days past due range. Letters were sent to them stating that if their bill was not paid in full by December 1, 2021, a late fee would be added.
4.OLD BUSINESS
a.The Board discussed the water system improvement and pipe replacement project, noting that August 2023 is the earliest we could receive funding from the Drinking Water State Revolving Fund (DWSRF). Construction would likely start in good weather the following year. Larry Caton to meet with Coffman Engineering to more specifically determine next steps as well as being to define the duration, order and estimated costs for each step to complete the project. The Board recognized that Larry Caton has an excellent background to manage this type of project and that the Board should consider reimbursing Larry for his costs as he continues this project.
b.Water rates:
The Board approved a motion to adopt tiered rates for water usage at the
10/20/2021 Board Meeting, The rates approved included quarterly invoices.
The Bylaws state (Article IX, Section 2) a billing notice will be mailed to each Member every two months." So, the rates passed at the 10/20/2021 meeting contradict the Bylaws.
ii. Restating the approved rates to include mailing invoices to Members every two months would make the10/20/2021 approved rates consistent with the Bylaws. The rates would then be stated as follows:
1. Rates:
a.Flat rate of $100 per two-month period for up to 10,000 gallons per two-month period
b.$0.015 per gallon more than 10,000 gallons and up to 20,000 gallons per two-month period
c.$0.030 per gallon for more than 20,000 gallons per two-month period
2. Notes:
a.Rates effective 1/1/2022
b.Will be billed every two months with individual meter usage stated on each bill in gallons
c.The first two-month period of 2022 (January to February), everyone will receive their bill with a meter reading and everyone will only pay the Flat Rate of $100.00. This will give owners time to identify their usage and fix leaks, if needed.
d.Property owners are responsible for clear access to meters for the readers. Homeowners will be charged an additional fee if action must be taken to clear access.
iii.Myron Parry reviewed the rates stated above with the Board and a discussion followed.
iv.As the rates approved at the 10/20/2021 meeting contradict the Bylaws, Myron Parry moved to amend the rates at the 10/20/201 meeting to include mailing invoices to Members every two months. Danny Kaiser seconded. Passed unanimously.
5.NEW BUSINESS
a.Steve Hucke presented the letter (copy attached) explaining the rate changes that will be sent to each water customer with their 1/1/2022 water invoice (for November and December, 2021).
b.Myron Parry and Chris Johnson reviewed notebooks that document the design and operation of the water system. Myron suggested obtaining electronic copies of these notebooks so that they can be easily passed on to future Board Members. Myron to accompany Steve Hucke to a meeting with King Water later this month.
c.Danny Kaiser reported that there are nine water customers outside of DCI Zones 1 — 9. That is, the DCI water system supplies these customer's properties with water, but these properties are not located within DCI Zones I —9. Clint Christensen to confirm that these customers have been invoiced for water since they were connected to the DCI system. After determining each customer's billing status, the Board will confirm that there are meters installed on each of these customer's service.
d.Steve Hucke reported that Absolute Pest is responding promptly to questions and concerns.
e.Steve also reported that the generator at the pump house turned on automatically and continued to run when the electrical power was out on November 15.
f.Clint and Steve met with Jones Accounting and let them know that King Water we will be providing DCI with accounting and invoicing services effective 1/1/2022. Jones Accounting stated that they are very willing to work with us through the transition to King Water. As part of the transition, Jones Accounting will submit DCI taxes ending at 12/31/2021 so that there is a clean cut off.
g.The lagoon inlet/outlet pipe was last cleaned out on August 26, 2021 by Herron Valley,
Inc. The next clean out should be done approximately six months from that date. Chris Johnson to schedule and be there for the clean out.
h.Myron presented an updated list of Board Committees. While the list was correct with respect to Board Members assigned to Committees, contact information needed to be corrected. Myron to update and email the list to the Board Members.
Danny Kaiser reported that there may be WA state money available to fund salmon habitat improvements at the lagoon. Nadia Kent to develop specific information, The board also discussed the pros and cons of pursuing these improvements.
6.Next Meeting: Wednesday, December 15, 2021 at 6 PM.
7.Adjournment: 6:55 PM
Respectfully submitted, Myron Parry, Board Secretary
Dugualla Community Water Information
Changes as of January 1, 2022
King Water will be doing regular billing (transition from Jones Accounting). Meters will be read every other month (bimonthly), coinciding with bimonthly billing statements to property owners.
Bimonthly will allow coordination of the meter reading and water billing functions.
Payments will continue to: Dugualla Community, Inc.
P.o. Box 1368, Oak Harbor, WA 98277
** First Bimonthly transition period (early March billing). Everyone will receive their bill with a meter reading for January-February and will still pay the same Flat Rate of
$50/month = $100.00. This will give owners time to identify their water usage levels.
Homeowners will be charged if action must be taken to clear access to their meter.
** Second Billing period and going forward
1.Flat rate $100 bimonthly ( = $50/month) for first 10,000 gallons/bimonthly
Most homes will not experience a change in water costs because they use this amount or less.
**Amounts above 10,000 gallons, will be charged by actual gallons used. This will cause your bill to vary based on your useage over the initial 10,000 qallons EACH 2-month period.
2.Usage between 10,000-20,000 gallons/bimonthly is added at 1.5 cents per gallon
3.Usage above 20,000 gallons/bimonthly is added at 3 cents per gallon
Costs to pump water, treat water, and repair/replace aging equipment continues to rise. Very expensive replacement of concrete asbestos water lines and installation of pressure gradient valves needed in our community.
In order to qualify for future loan(s) and/or possible grant(s) we must demonstrate sound financial practices and stability along with responsible stewardship of our water service.
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Dugualla Heights Board Meeting Notes
December 18th 2022
Attending: Steve Hucke, Leslie Wagner, Mark Van Wyngarden, James Jolly, Myron Parry, J.D. Ray
Absent: Graig Habermann, Julie Chan, Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 11/16/2022 Board Meeting: Motion to approve as submitted made by Jim, seconded by Leslie. Passed unanimously.
3.Treasurer’s Report: See attached report. Bank balance as of November 30, 2022 is $517,335.72 with $390,973.08 in money market account, $126,365.64 in checking account. Difference from January - November 2022 is +$58,799.80.
4.OLD BUSINESS
a.Clubhouse checks accounted for by King Water: Going forward, Mike Legere is instructed to label clubhouse rental checks he sends to King Water for deposit.
b.The Board discussed reinstating Annual Dues Assessment invoices to lot owners for capital improvements.
i.History: Roger Pierce as treasurer for ten years developed the program to pay off a loan and build a capital reserve. An earlier Board stopped billing annually (shown as “Annual Dues Assessment” on the invoice) and rolled it into the water invoices for $10 per month (increasing it from $100 to $120 per year). The last time an Annual Dues Assessment was billed separately was 6/1/2020. The first time $50 was billed as the water use base rate was 6/1/2021. That Board did not continue to issue invoices to lot owners not connected to the water system.
ii.Points of discussion included which lots should be invoiced, waiting to reinstate the fee until there is a more comprehensive capital plan and whether the fee, if reinstated prior to a comprehensive capital plan, should be increased to $120 as it has been for lot owners using water.
iii.Mark moved to reinstate the Annual Dues Assessment invoice to lot owners not connected to the water system as they have been billed in the past. This invoice will be $120 annually, the same as is paid by water users. Jim seconded. Passed unanimously.
c.Water main replacement report: Still assessing the proposal. Need to pursue a second proposal. Probably too late for this winter. Graig looking into grants.
d.Directors and Officers insurance: Steve to confirm with Julie that the most recent invoice has been paid.
5.NEW BUSINESS
a.Steve reported that a Member questions the accuracy of their water meter. Steve has arranged for the meter to be replaced with Nathan at King Water. The meters will be replaced when a new one is available.
b.Mark met with Kingma CPA to arrange for them to provide comparative financials for the twelve months ending 5/31/21 and 5/31/22. Mark reported that Kingma has the information necessary to do the work. Still in process. Should have by end of year or early next year. CPA prepared financials should be beneficial especially as we start applying for grants and possible loans. These financials will also be presented at the annual member meeting and used for IRS form 990.
c.Steve reported that the Lagoon Pipe should be cleaned again in the first quarter of next year.
d.Water rate analysis: Following the water rate discussion at the 9/17/2022 Annual Meeting, the Board will review the 2022 full-year invoice data. Myron presented the summary table and graphs that he had developed for the five 2022 billing periods completed to date. A discussion followed. Myron will make meter reading data available to Board Members for their review. More to follow.
e.Capital plan for water pipe replacement. The Board discussed how to best develop a comprehensive capital plan. The first step is assembling available estimates for the cost for the project. Myron and Steve to forward the relevant Coffman Engineering estimate to Mark and JD. Later steps will include developing a plan to generate the necessary funds.
6.Visitor comment:
7.Next Meeting: Wednesday, January 18, 2023 at 6:00 PM.
8.Adjournment: 7:37 PM.
Respectfully submitted, Myron Parry
Board Meeting Minutes Archive
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES
1/20/2021
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christensen, Graig Habermann, Steve Hucke, Danny Kaiser, Nadia Kent, Susan Schopf
Absent: None
Guests: Jessica Larson, Whidbey Camano Land Trust Representative
A.The Zoom online meeting called to order at 6 pm by President Steve Hucke
B. Minutes from 12/16/20 were approved with no corrections or additions.
C.Public Comments: Jessica Larson presented a detailed report with charts, maps and slides explaining the history and objectives of the Dugualla Heights conservation easement.
D.Treasurer’s Report: Clint Christensen
1. DCI Bank Balance 1/20/21 is $449,773.73. Twelve property owners water bill accounts are more than 90 days delinquent and 15 accounts 31-60 days overdue. Clint will draft and present a proposal for a formal policy for handling overdue accounts to be voted on at the next meeting.
2. The Board voted unanimously to approve requiring two Board member signatures (treasurer plus either the president or vice-president) on each check written on the DCI account as a safeguard.
3. The Board voted unanimously to approve the expenditure of $1,200 for the purchase of a laptop to be used solely by the DCI treasurer to maintain security and confidentiality of DCI electronic files. This laptop will be kept in the possession of each treasurer who steps into that position and will greatly assist in the maintenance and transfer of electronic files.
4. Proposal to change water billing to quarterly is not allowed per the current DCI bylaws.
5. DCI insurance policies are current. Graig will study coverage to determine if it is adequate. Graig is working with an individual regarding placement of a tsunami siren in DCI area.
E. OLD BUSINESS
1. Double D Electrical, Inc. Work is behind schedule due to COVID. Larry will follow up.
2. Architectural Control: No Report.
3. Building and Use Restrictions: No Report.
4. Communications: No Report.
5. Community Meetings: Nadia Kent volunteered to chair this committee.
6. Records Management: Steve Hucke’s neighbor, Tom Glenn, volunteered to take over the task of maintaining property owners records.
7. Security: Clubhouse security has been resolved with new keyless door locks.
8. Lagoon: No Report.
9. Whidbey Camano Land Trust: See above report by guest speaker Jessica Larson, WCLT
10. Facilities: Danny and Larry will follow up with plan to study water lines replacement and consider the advantage of hiring a water engineer as a consultant. A report will be given at the February Board meeting.
F. NEW BUSINESS
1. King Water advised the Board that it is required by the State of Washington to develop a plan to establish water use efficiency (WUE) goals and enact measures to manage water use for the community. The Board committed to study these requirements and follow up with further discussions at the February meeting.
2. Board members are required to sign the Conflict of Interest Agreement annually and will do so at the February meeting.
G. Adjournment: 8:00 PM
H. Next Meeting: Wednesday, February 17, 2021 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
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DCI Board Meeting Minutes 20240221 first draft.docx
Attending: Steve Smith, Leslie Wagner, Julie Chan, James Jolly, Myron Parry, Graig Habermann, J.D. Ray
Absent: Mark Van Wyngarden, Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6:01 PM February 21, 2024 by President Jim Jolly.
2.Minutes from 1/17/2024 Board Meeting: Steve Smith made a motion to approve the minutes as submitted. Seconded by Graig. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 1/31/2024 is $593,382.39 with $560,635.28 in the money market account and $32,747.11 in the checking account. See attached report. Julie reported that last month’s total was $595,263.36. This is a decrease of $1,880.99 from last month. The main reason is because the NW Natural Water bill included repair charges of about $4,500 for work from November 2023. Water charges from Oct-December 2023 were billed in January 2024. We will start collecting payments in February which will add to the bank account.
4.OLD BUSINESS
a.Door Hanger: Graig presented another draft after emailing it to each Board Member prior to the meeting. After discussion, Graig to wait until after the meeting with King Water to print them.
b.Meeting with King Water/NW Natural Water: Steve reported that he had several possible meeting times for this week. Consensus was for Jim, Steve, Graig and Mark to attend. Steve to coordinate date/time of meeting.
c.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop: Steve reported that the three impacted lot owners have signed that they do not object to the height of the new home and the documents are submitted to the Board (emailed to each Board Member prior to the meeting - see attached). The Board discussed the process defined in the BURs. Steve moved to approve the plans as submitted. Graig seconded. Passed unanimously. Steve to let the owners know that the plans are approved.
5.NEW BUSINESS
a.Broken water main on Bay Front Lane: Graig reported that King Water made multiple trips to Bay Front Lane and were unprepared to address the broken water main. Graig also reported that on Monday, 2/2, Nathan told him the repair band installed was not the correct one. The job went from Sunday to Friday with four visits while it should have been fixed and done in a single visit. Multiple trips and not having the correct tools and parts to make the repairs will be discussed with King Water at this week’s meeting.
b.Julie to Jim met with People’s bank to secure Certificates of Deposit earning better interest on community funds. Will try for 2/22 at 2 PM.
6.Visitor comment:
7.Executive Session (Board Members Only):
a.Matthew Walker: Myron reported that Mathew Walker has not yet been asked to act as DCI’s corporate attorney and registered agent. Mark and Myron to follow up.
Myron also reported that the Annual Report to the Secretary of State was filed in a timely manner.
b.Revision to Chlorine Testing to comply with new WA Health Requirements: Myron forwarded an email and estimate (attached) from King Water/NWNW to all Board Members on 2/14/2024. Steve presented the options to comply with the new requirements. The Board discussed the opportunities for cost saving to comply as well as reducing monthly charges from King Water/NWNW. The Board also discussed the challenges and costs of a cloud-based monitoring system. The consensus was to initially have King Water check the system more often to comply with the March 1 2024 deadline and explore the costs/feasibility of the system they recommend. This will be further discussed with King Water at this week’s meeting.
c.Generate list of topics/questions for King Water Meeting.
i.Myron reported that on 2/7/2024 he sent an email to Joanne Skaar at King Water regarding missing 1/9/2024 meter readings. He will forward this email to Jim, Mark, Graig and Steve for the meeting.
ii.Graig and JD would like to be notified by King Water if there is a water leak.
iii.Get in touch with Mark for his questions.
8.Next Meeting: Wednesday, March 20, 2024 at 6:00 PM.
9.Adjournment: 6:53 PM.
Respectfully submitted, Myron Parry
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 3/17/21
In Attendance: Larry Caton, Clint Christensen, Graig Habermann, Steve Hucke, Nadia Kent, Mike Legere, Susan Schopf
Absent: Shawn Albert, Joseph Bock, Danny Kaiser
Guests: Jerry Schopf
A.The meeting at the clubhouse was called to order at 6:05 PM by President Steve Hucke
B.Minutes from 2/17/21 were approved as corrected.
C.Public Comments: None
D.Treasurer’s Report: Clint Christiansen - See attached report.
DCI Bank Balance 3/14/21 is $456,638.23.
Clint will seek legal counsel from J. Cohen, Attorney, for his proposed formal policy for handling property owners with overdue water bill accounts. The Board voted unanimously to allow up to $2,000 for legal fees.
The Board voted unanimously to increase the late payment fee from $10 per month to $25 per month effective July 1, 2021.
E. OLD BUSINESS
The Board voted unanimously to accept the bid from Kauffman Engineering for $6,200 to do a complete survey of the DCI water system to include the status of the wells, water lines, etc. Larry Caton will follow up with them to get a start date for the work to begin.
Larry Caton reported Double D Electrical, Inc. has completed the installation of the new generator and propane tank at the water treatment building at Birch Street and Emory Trail. A manual detailing operating instructions will be organized and kept in the DCI storage building next to the clubhouse and Larry will work with Double D to get a service contract for the generator.
Surety Pest Control and Absolute Pest Control will be asked to submit bids for regular pest control treatment of the clubhouse and the new generator housing which will be vulnerable to rodents chewing the wiring.
COMMITTEE REPORTS:
Architectural Control: No Report.
Building and Use Restrictions: No Report.
Communications: No Report.
Community Meetings: No Report.
Property Owner Records: No Report.
Security: No Report.
Lagoon: No Report.
Whidbey Camano Land Trust: No Report.
Facilities: Graig Habermann reported tsunami siren installation will be completed by June.
Clubhouse: Mike Legere, Manager
a. Steve Hucke advised that per the DCI BURs and Covenants the clubhouse is to be used only by DCI property owners and their guests and friends.
NEW BUSINESS
1. An email from a property owner regarding salt water intrusion into North Whidbey area wells as a result of Navy dike removals was received. The Board decided to take no action.
Adjournment: 7:30 PM
Next Meeting: Wednesday, April 21, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 4/21/21
In Attendance: Joseph Bock, Larry Caton, Clint Christensen, Steve Hucke, DannyKaiser, Nadia Kent, Susan Schopf
Absent: Shawn Albert, Graig Habermann, Mike Legere
Guests: Jerry Schopf
A.The meeting at the clubhouse was called to order at 6:00 PM by President Steve Hucke
B. Minutes from 3/17/21 were approved.
C.Public Comments: None
D.Treasurer’s Report: Clint Christiansen - See attached report.
1. DCI Bank Balance on 4/18/21 total is $466,022.85 with $390,055.43 in a money market account and $75,967.42 in a checking account.
2. Jake Cohen, Attorney, has agreed to provide collections assistance on delinquent water accounts at no cost to the DCI community. His fees will be collected from the property owners whose accounts are delinquent.
E. OLD BUSINESS
1. Benjamin Ware, Coffman Engineering, Seattle WA has begun work to determine status of the DCI water system. A report will follow at a later date.
2. Larry Caton reported Double D Electrical, Inc. will provide service for both the generators, one at the chemical house and the other at the well house.
3. Simply Yards will repair drainage damage caused by leaking pipe at the well house. The water leak at the clubhouse parking lot has been repaired.
F. NEW BUSINESS
1. Pat Powell, Whidbey Camano Land Trust, notified the Board of an access easement issue on the south side of Dugualla Roadas presented by Tyler Moriarity. Mr. Moriarity will be asked to prove the valid existence of the access to both DCI and the Land Trust. No action by DCI is required at this time.
2. Bids to paint the clubhouse, the new propane tank and the spots at the chemical house that need repainting will be obtained.
3. Danny Kaiser and Susan Schopf asked for fencing and/or planted shrubbery to obscure the large propane tank from view at the corner of Birch and Emory Trail as required by DCI covenants.
4. The annual flushing of community water lines is scheduled for May 27. Residents will be notified by street signage and on Facebook.
G. Adjournment: 7:35 PM Next Meeting: Wednesday, May 19, 2021 at 6 PM.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 5/19/21
In Attendance: Shawn Albert, Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent
Absent: Joseph Bock, Graig Habermann, Mike Legere, Susan Schopf
Guests: Mickie Hucke.
A.The meeting at the clubhouse was called to order at 6:00 PM by President Steve Hucke
B.Minutes from 4/21/21 were approved. Clint moved, Nadia seconded.
C.Public Comments: None
D.WATER REPORT: Larry Caton and Danny Kaiser
1.Status of DCI water system. Survey and bid still in process as materials and prices are changing rapidly in these times. Have paid $3,500 so far; on track to maintain previously approved bid proposal.
2.King Water main flushing will occur May 27th, notices will be going up in the community ahead of this date.
3.Cleaning culvert at lagoon. Joseph Bock, lagoon representative, is not present. Not sure who can be there to dam up the lagoon since Joe works. More people need to be involved to get this done. Steve will contact Joseph as this needs to be done in the summer.
E.TREASURER’S REPORT: Clint Christiansen – See a%ached report.
1.DCI Bank Balance as of May 17, 2021 was $431,967.65 with $390,096.79 in a money market account and $41,870.86 in a checking account.
2.Jake Cohen, A%orney was sent paperwork on April 20th to give notices to 4 properties and put liens on these. One of the properties is just a lot without a house, they are not currently using water at this property.
MOTION: Stop the late fee payments on the vacant lot account until a house is built on the property and they are receiving water. 2nd and passed.
3.Clint has advised Jones accounting regarding process that requires the payments on the specified overdue accounts to go through the a%orney. There are 8 more people who are scheduled to be sent to the A%orney this month.
MOTION: Anyone over 90 days late on payments will be sent to Jake Cohen for action. 2nd and passed.
4.New statement on bo%om of billing was reviewed. Has Susan put this out on Social Media as well? Unknown.
5.Pest Control — Steve will be getting three bids to present. Surety’s current price was discussed.
E.OLD BUSINESS
1.Paint contract for Club house and touch up on treatment building. Two bids were received and reviewed. One was clearly itemized. A few other places need to have touch up added. Discussed adding a capped price on the bid in order to allow addition of these touch ups.
MOTION: Accept Aaron’s Painting to do the clubhouse, office shed, stage, treatment building, well house and propane tank with cost to be capped at $6500 maximum. 2nd and passed.
F.NEW BUSINESS
1.Annual Meeting. Mike Henderson would like to do the Community Summer Concert at our Annual meeting this year. We could hold the meeting outside as well as use an outdoor food catering service.
MOTION: We have annual meeting on September 18, 2021 and include a concert. 2nd and passed.
Nadia will check with Mike Henderson about the band and work with a caterer for the catering arrangements.
Reviewed that a quorum will be a majority of those community members present and voting according to our new by-laws. We usually get a preliminary head count for catering via RSVP slips and that gives a general idea of how many will be a%ending the meeting as well.
2.Clubhouse. C -Notes previously used to practice on Mondays for quite awhile before the pandemic. They contacted us about using the clubhouse again. Rental was discussed, per our bylaws they would need a homeowner sponsor.
MOTION: Grandfather C-notes to rent the clubhouse for the remainder of 2021. 2nd and passed with one opposed due to lack of sponsor.
Next question is how much the C-Notes will be paying. Mike is to come up with amount and and send to the Board.
3.Lagoon. Mike Lowe contacted (by someone) — about clearing pathway on the beach side of the lagoon. Nadia thought people were offering to clear the path out. Discussed that we do not pay for it but there is no opposition to people in the community doing this on their own.
4.Clubhouse. Blocking out 3rd Wednesday in the clubhouse schedule for our Board meetings. Nadia will call Mike to make sure this occurs; preventing conflicts with meetings.
5.Clubhouse. Decorating the day before for clubhouse rentals. If no rentals are going on, people may come in free the night before for decorating only.
6.Discussed mowing. Mentioned areas that might be missed. Steve will contact Simply Yards and make sure these areas are maintained.
Adjournment: 6:58 PMNext Meeting: Wednesday, June 16, 2021 at 6 PM
Respectfully submtted, Mickie Hucke
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 6/16/21
In Attendance: Joseph Bock, Larry Caton, Clint Christensen, Graig Haberman, Steve Hucke, Danny Kaiser, Nadia Kent, Susan Schopf
Absent: Shawn Albert
Guests: Jerry Schopf, Susan Sebens, Mickie Hucke, Mike Legere
A.The meeting at the clubhouse was called to order at 6:03 PM by President Steve Hucke
B. Minutes from 5/19/21 were approved.
C.Public Comments: Susan Sebens asked for the community property and surrounding area on Dugualla Road to be mowed routinely as had been in the past and expressed concerns about the prevalence of homes being used as vacation rental properties in the community.
D.Treasurer’s Report: Clint Christiansen - See attached report.
1. DCI Bank Balance on 6/13/21 total is $452,681.62 with $390,141.68 in a money market account and $62,539.94 in a checking account.
2. Collection letters have been sent and/or liens placed on four properties with delinquent water accounts by Jake Cohen, Attorney.
E. OLD BUSINESS
1. Benjamin Ware, Coffman Engineering, Seattle WA has begun work to determine status of the DCI water system. Larry Caton had no update.
2. Repair work done at the well house area by Simply Yards was not completed satisfactorily and the job will be re-done at no extra cost and inspected by Steve Hucke.
3. Pest control bids from Croach and Surety Pest Control were presented. The Board agreed to get one more bid before making a decision.
4. Clubhouse - the Board voted unanimously to approve renting the clubhouse to non-property owners as has been done in the past.
a. The locked cable on the boat ramp needs to stay in place to assure it is used by authorized property owners.
b. A $200 expense for a new vacuum cleaner and other supplies was approved.
c. The job of re-pairing and painting the clubhouse and storage building is underway.
d. Mike Legere volunteered to permanently block the clubhouse fireplace so it cannot be used. Mike reported using the fireplace in its current state would present a fire hazard.
5. The tsunami siren installation is complete and will be tested monthly.
6. Joseph Bock reported Bayside Services will clean the lagoon drain on July 6 at 9:30 AM.
7. The Annual Meeting will be held on September 18 outdoors at the clubhouse with the local band, Quarter Past Eight, providing entertainment. No decision yet on a catered meal.
F. NEW BUSINESS
1. Bids for re-roofing the well house, clubhouse and storage building will be obtained. Graig Haberman will investigate and reported he previously owned a roofing business and may be interested in doing the job.
2. Steve Hucke proposed organizing a work day to do small jobs around the community which might also increase community spirit and neighborliness. No decision was made.
3. The Board voted unanimously to make the Clubhouse Manager Mike Legere an alternate member of the Board of Directors.
G. Adjournment: 7:40 PM Next Meeting: Wednesday, July 21, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 7/21/21
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christensen, Graig Haberman, Steve Hucke, Danny Kaiser, Nadia Kent, Mike Legere, Susan Schopf
Absent: None
Guests: Jerry Schopf, Kay Gheen, Mickie Hucke
A.The meeting at the clubhouse was called to order at 6:03 PM by President Steve Hucke
B. Minutes from 6/16/21 were corrected to state that Mike Legere is serving as an alternate board member.
C.Public Comments: None
D.Treasurer’s Report: Clint Christiansen - See attached report.
1. DCI total bank balance on 7/18/21 total is $429,717.43 with $390,141.59 in a money market account.
2. Collection letters have been sent and/or liens placed on four properties with delinquent water accounts by Jake Cohen, Attorney. Property foreclosures will be pursued if no payments are received by August 12.
E. OLD BUSINESS
1. Benjamin Ware, Coffman Engineering, Seattle WA has begun work to determine status of the DCI water system. Larry Caton had no update.
2. Absolute Pest Control was selected as pest control provider to start at the end of the contract with Surety Control. The cost will be $130.68 every 90 days.
3. Repair and painting of clubhouse and adjacent storage building is almost completed.
4. DCI Annual Meeting is September 18 at 3 PM.
a. Nadia Kent selected “Jumbo Burrito” to cater the outdoor meal after meeting.
b. Band “Quarter Past 8” will provide entertainment at a total cost $400. Two band members who are DCI residents will donate their time.
5. The lagoon drain was very clogged with debris and shell fish, mussels etc. The recommendation was made that it be cleaned twice a year. Steve Hucke will set that up.
6. The drainage pipe repair below the well house has been completed by Simply Yards.
7. The roof on the storage building next to the clubhouse needs repair and there are possible leaks in the clubhouse roof. No action taken.
8. Board members continue to work at cleaning out old paint and excess materials from community buildings.
9. Mickie Hucke volunteered to publish a regular community email newsletter, either bi-monthly or quarterly and received good feedback on her first issue. She will ask for property owners email addresses at the annual meeting.
F. NEW BUSINESS
1. Steve Hucke asked the board to consider directing King Water to read the 209 water meters in the community quarterly. Average homeowner water usage is 60,000 gallons per year. It was suggested a flat rate for water usage would be charged for up to 60K gallons, then a higher rate for up to 100K gallons and another higher rate for anything over 100K gallons. There are some property owners with extremely high water usage which may indicate a leaking water pipe on their property. No action taken.
2. Steve is working with King Water to investigate using the company to provide all accounting and billing services for DCI and will ask King to provide a detailed written report and cost proposal for the board to consider.
G. Adjournment: 6:57 PM Next Meeting: Wednesday, August 18, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 8/18/21
In Attendance: Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Susan Schopf
Absent: Joseph Bock, Shawn Albert, Mike Legere, Greig Haberman,
Guests: Jerry Schopf, Mickie Hucke
A.The meeting at the clubhouse was called to order at 6:00 PM by President Steve Hucke
B.Minutes from 7/21/21 were approved.
C.Public Comments: None
D.Treasurer’s Report: Clint Christiansen - See attached report.
1.Bank balance as of August 18 is $446,023.79 savings account, $390,242.70 money market account, $55,781.09 checking account. See attached report.
2.DCI attorney has been successful in collecting delinquent accounts. Only one remaining in delinquent status.
E. OLD BUSINESS
1. Follow up on Coffman Engineering, Seattle WA- Larry Caton advised waiting to begin work on water system repairs/upgrades due to skyrocketing costs currently. A report
will be prepared topresent at the annual meeting. Volunteers will be asked to
head this community project. Aproject manager is needed, may need to hire
one. Larry will ask Coffman Engineering forrecommendations. Grants from Washington State will be investigated.
2. Contract with previous pest control company was canceled. Absolute Pest Control will start
atimmediately.
3. Clubhouse - No Report.
4. DCI Annual Meeting is September 18 at 3 PM.
a.Nadia Kent said food vendor arrangements are complete.
b.Band “Quarter Past 8” will be paid $400 with the other two band members who donating their time.
5. The safe in the community storage building next to the clubhouse has finally been opened by Steve Hucke. Steve reported that the safe contains important papers regarding the incorporation of Dugualla Community.
F. NEW BUSINESS
1. Steve Hucke presented a contract proposal from King Water and led a discussion on contracting with King Water to provide meter reading, billing and accounting, and
delinquentaccounts services for DCI. King Water provides these same or similar
services for a number ofcommunities on North Whidbey. The current
relationship with Jones Accounting would beended and the services of an attorney
would not be needed for delinquent accounts. ClintChristiansen moved to sign a
contract for these services, Danny Kaiser seconded and the votewas unanimous.
2.Steve Hucke further asked the board to consider directing King Water to read the 209 water meters in the community quarterly. Average homeowner water usage is 60,000 gallons
per year.It was suggested a flat rate for water usage would be charged for up to 60K gallons, then
a higherrate for up to 100K gallons and another higher rate for anything over 100K gallons.
There aresome property owners with extremely high water usage which may
indicate a leaking water pipeon their property. Danny Kaiser moved to direct King Water to provide
this service for DCI, NadiaKent seconded and the vote was unanimous.
3.An accounting service will continue to be needed for the annual audit and filing taxes.
G.Adjournment: 7:15 PMNext Meeting: Wednesday, September 15, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 9/15/21
In Attendance: Shawn Albert, Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Mike Legere, Susan Schopf
Absent: Joseph Bock
Guests: Jerry Schopf, Myron Parry
A.The meeting at the clubhouse was called to order at 6:00 PM by President Steve Hucke
B.Minutes from 8/18/21 were approved.
C.Public Comments: None
D.Treasurer’s Report: Clint Christiansen-see attached report
1.Bank balance as of September 15, 2021 is $438,163.31 savings account, $390,294.02 money market account, $47,869.29 checking account. See attached report.
2.Jones Accounting is working to correct and update their records of DCI property owners.
3.Only one or two delinquent bills remain outstanding.
E. OLD BUSINESS
1. Clubhouse - Mike Legere hired a cleaning service for twice a month cleaning at cost of $60 per month with an initial cleaning cost of $120. Service can also be on-call as needed.
a.A motion passed unanimously to set clubhouse rental fees at $100 for property owners and long-term renters. All other renters pay $250 per each clubhouse rental.
b.Larry Caton will follow up with Fire Department to determine maximum occupancy number and post it inside clubhouse.
c.Mike Legere will see that the fireplace is permanently closed for safety reasons.
4.The DCI Annual Meeting is September 18 at 3 PM. Final preparations were discussed.
5.King Water Company will begin providing all billing services beginning January 1, 2022 a written policy will be prepared to detail the agreement between DCI and King Water.
F. NEW BUSINESS
1. DCI property owner Myron Parry explained a computer program he designed to determine and set water rates for homeowners. See attached report. Myron offered to meet with any homeowners to answer questions and explain how the new billing structure will work.
Item tabled for further discussion: Water charges for vacant lots.
G. Adjournment: 7:25 PMNext Meeting: Wednesday, October 20, 2021 at 6 PM.
Respectfully submitted, Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC. (DCI) – ANNUAL MEMBER MEETING MINUTES 9/21/2024
1.A quorum of 128 Members attended the meeting or were represented by proxies.
2.Call to order and Welcome - The 62ST Annual Meeting at the clubhouse was called to order at 3:21 PM by President Jim Jolly.
3.Minutes from 9/16/2023 Annual Members Meeting: Pamela Kaiser made a motion to approve the minutes as submitted. Seconded by Paris Anglin. The motion passed unanimously.
4.Reports of Officers
a.President’s report – Jim Jolly read his report (copy attached), highlighting the efforts, contributions and challenges for each Board Member. He also identified the “unofficial” contributors to the Board’s success.
b.Treasurer’s report – Julie Chan:
i.Julie presented the financial statements for 12 months ending 5/31/2023 and 5/31/2024, summarizing the various aspects of the Financial Condition and Performance (see attached reports).
ii.Julie reviewed the Budget for 6/1/2024 to 5/31/2025 fiscal year; total revenue estimated about the same as last year and expenses are increasing primarily due to King Water/NWNW raising their labor rates for operating and maintaining the system as well as billing and accounting services effective July 2024. Members initiated a discussion regarding water rates and the services that King Water/NWNW may provide to pay water invoices.
Ratification of 2024 – 2025 Budget - Chris Johnson moved to accept the Budget as presented. Terry Caton seconded.
The motion passed with three disapproving votes.
iii.Motion to waive audited financial statements – Barbara Lett made a motion to waive audited financial statements for 2024 only. Mike Legere seconded. The motion passed with two disapproving votes.
5.Old Business - Update on the Water Main Replacement Project. Discussion points:
a.Stephen Smith:
i.The fact that recent samples of the asbestos/cement pipe look good and that he is planning to have a sample analyzed. Steve also mentioned that the Sierra Country Club community is not having problems with their asbestos/cement pipe and were not in a hurry to replace it.
ii.The recent break in the asbestos/cement pipe along Bay Front Lane cost about $5,500 to fix and that most of the breaks have been along the waterfront streets.
iii.“If it ain’t broke, don’t fix it.” That is why we are only looking at replacing the lines along Beacon View Drive, Bay Front Land and Shorecrest Drive and the line from the wells to the 22,500 gallon tank as all the water in the Community flows through this pipe.
iv.DCI has approximately 21,000 feet of water line of 2”, 4” and 6” water line in total.
v.We are planning to replace with same diameter pipe, like-for-like, which is fine as far as the fire department is concerned.
vi.We are planning to use pipes made of different materials (C-900 (blue) and HDPE (black) which have a 100-year design life.
vii.We also plan to replace all the valves (shutoff and blowout) and taps (connections to homes) and fire hydrants
viii.We are looking at open trench pipe replacement or (trenchless) pipe bursting methods to replace the pipe, depending on which is less expensive.
ix.FACET is engineering company that will prepare the document to submit for approval.
x.Summary:
1.5,325‘ of pipe replaced
2.Estimate $1.6MM to $1.9MM
3.Construction date TBD
b.Graig Habermann:
i.Graig explained his plan to locate the valves to be able to shut off fewer water users if there is a problem.
ii.The current management plan is dated 1999 (25 years out of date) and needs to be updated.
6.New Business - Motion to approve By-Laws as presented. Jim Jolly introduced the project and Myron Parry explained the timing and why the Board is presenting these By-Laws (see attached letter to Members) and answered questions. Following discussion, Myron moved to approve the By-Laws as presented. Judy Opheim seconded. The motion passed with seven disapproving votes.
7.Board Election - Jim explained that the Community Members elect the Board Members who then, following the Annual Meeting, elect the President, Vice President, Treasurer and Secretary for the Corporation from among Members of the Board and may appoint Board Members to committees. Jim identified Julie Chan, Myron Parry, Leslie Wagner and himself as leaving the Board following the Annual Meeting. Jim also stated there was additional vacancy from earlier in the year. Jim asked for candidates to fill the Board vacancies. John Anglin, Mike Legere, Adella Sanders, Michelle Walker and Peter Hunt volunteered.
Chris Johnson made a motion to elect these candidates to fill the vacancies. Lonnie Carlson seconded. The motion passed unanimously.
8.Next Board Meeting: October 16, 2024 (Wednesday), 6:00 PM at the Clubhouse.
9.Meeting adjourned at 5:20 PM.
10.Meeting was followed by music by Mike Legere and light refreshments.
Article 2, Section 3 of the Bylaws states: Notice of meetings of the Members stating the time, place and general purpose of the meeting shall be mailed to each Member at their last known address at least thirty days prior to the Annual Meeting, and ten days prior to Special Meetings. For the Annual Meeting, the notice will include a proposed agenda and a list of Director positions that are due for election. The date the notice is mailed is considered to be the date notification was given. An entry shall be made in the minutes of the meeting confirming that appropriate notice was given to the Members.
The Meeting notice, proxy and attachments were mailed August 22, 2024 to each Member. Members received the notice and agenda in a timely manner as specified in the By-Laws.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 10/20/21
In Attendance: Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Chris Johnson, Shawn Albert, Greig Haberman
Absent: Mike Legere
Guests: Mickie Hucke, Sue Sebens, Doug Stanford, Jerry Nichelson, Tom Johnson
1. The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2. Minutes from 9/15/2021 Board Meeting were amended and approved. Passed unanimously.
3. Minutes from 9/18/21 Members Meeting were amended and approved. Passed unanimously.
4. Treasurer's Report: Clint Christiansen - See attached report.
a.Bank balance as of October 18, 2021 is $453,356.52, savings account, $390,333.05 money market account, $63,023.47 checking account. See attached report.
b.Clint pointed out that DCI recently paid the second installment of the 2021 Island County property taxes and that certain properties are tax-exempt.
c.DCI is due a refund as the band was cancelled for the 9/18/2021 Members Meeting. Steve Hucke will follow up.
d.Clint reported that 16 homeowners are behind on their account. These accounts will be assessed late fees and will receive a letter from Clint asking them to catch up their payments.
e.Clint explained that a homeowner who also owned a lot was late on their $100 lot assessment for each property. A potential purchaser of the lot sent a $100 check to pay the assessment on the lot but did not ultimately complete the purchase. Jones Accounting improperly applied this payment to the home. As the $100 lot assessment was late, the lot owner incurred attorney fees. All of this took place over several months without action by the owner of the home and the lot. The person who owned the lot requested that DCI reimburse them for the fees. Shawn Albert made a motion that the request be denied. Graig Haberman seconded. Passed unanimously.
5. OLD BUSINESS
a.Danny Caton introduced and the Board reviewed a proposal from Coffman Engineering for consulting work for designing pipeline replacement the lowest gravity zone #3 to be reviewed and approved by the Washington State Health Department (WSDOH), review your existing water system and provide a letter of recommendation regarding suggested improvements to the existing water system. Larry recommended that we table this proposal for three to six months due to availability of materials and other resources. Danny Kaiser moved to table the proposal until the Feb 2022 meeting. Clint Christensen seconded. Passed unanimously.
b.Shawn Albert reported that Apex Roofing submitted a bid for:
i.Repairing the flat part of main clubhouse and storage building as the roof was not installed correctly. Shawn will ask the contractor to revisit the bid.
ii. $750 to repair the well house roof. A motion was made and seconded to complete this work. Passed unanimously.
6. NEW BUSINESS
a.The DCI Board received a letter from a Member expressing concern about foot path access from the east end of Shorecrest Drive to the State Park. Shawn Albert confirmed that there is a recorded easement (see attached). Doug Stanford stated that he is the neighbor to the north and that access is still available. He also stated that the intent of the easement is for beach access. No action necessary.
b.Water rates:
i. The Board approved a motion to adopt tiered rates for water usage at the 8/18/2021 Board Meeting. The rates_recommended by King Water and presented to the members at the 9/18/2021 Members meeting differed slightly from what was approved in the 8/18/2021 motion.
ii. Rates recommended by King Water and presented to the members at the 9/18/2021 Members meeting:
1. Rates:
a.Flat rate of $150 per quarter for up to 15,000 gallons per quarter
b.$0.015 per gallon more than 15,000 gallons and up to 30,000 gallons per quarter
c.$0.030 per gallon for more than 30,000 gallons per quarter
2. Notes:
a.Rates effective 1/1/2022
b.Will be billed quarterly with individual meter usage stated an each bill in gallons
c.The first quarter of 2022 (January to March), everyone will receive their bill with a meter reading and everyone will only pay the Flat Rate of $150.00. This will give owners time to identify their usage and fix leaks, if needed.
d.Property owners are responsible for clear access to meters for the readers. Homeowners will be charged an additional fee if action must be taken to clear access.
iii. Steve Hucke reviewed with the Board the above rates and a discussion followed.
iv. As the rates presented at the Members meeting are not the same rates previously approved by the Board, Myron Parry moved to approve the rates as recommended by King Water and presented at the 9/18/2021 Members Meeting. _Danny Kaiser seconded. Passed unanimously.
c.Architectural Control: Shawn Albert reported that Huseby Homes submitted plans for Div 1, Lot 5 and that the plans were approved.
d.Water System: Danny Kaiser reported that there was a re-application for water availability at 590 Dugualla.
7. Public Comments: Sue Sebens, Doug Stanford, Jerry Nichelson and Tom Johnson expressed their concerns and asked questions regarding the tiered rate system for water usage adopted by the Board. The Board responded as follows:
a.In general, tiered rate systems are adopted to encourage users to reduce their usage and to encourage users to make leak repairs. DCI's water source is not without limits and the Community is incurring additional costs (electricity to pump the water, chlorine price and availability as well as wear an the system).
b.The rates adopted were recommended by King Water and are consistent with rates levied by many of the other systems that they manage.
c.The tiered rate structure was adopted in an effort to get DCI's financial house in order to facilitate our applications for Ioans and/or grants to replace the brittle concrete/asbestos water lines as well as provide consistent water pressure throughout the system.
d.Finally, the Board is made up of volunteers who consider it important to serve our community, assure that each lot has a sustainable and consistent water source and to be good stewards of the resource.
8. Next Meeting: Wednesday, November 17, 2021 at 6 PM.
9. Adjournment: 7:53 PM
Respectfuily submitted, Myron Parry, Board Secretary
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Dugualla Community, INC, Board Meeting Minutes
November 17, 2021
Attending: Larry Caton, Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parryz Chris Johnson
Absent: Mike Legere, Shawn Albert, Graig Haberman
Guests: Mickie Hucke
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 10/20/2021 Board Meeting were approved. Passed unanimously.
3.Treasurer's Report: Clint Christiansen - See attached report.
a.Bank balance as of November 17, 2021 is $448,340.20, savings account, $390,364.07 money market account, $57,976.13 checking account. See attached report.
b.DC' is due a refund as the band was cancelled for the 9/18/2021 Members Meeting. From 10/20/21 Board Meeting Steve Hucke with follow up. Resolved.
c.Late payment issues. As of 11/3, there were five residents over 90 days past due.
Letters were sent to them stating that if their bill was not paid in full by December 1, 2021, a late fee would be added and their account would be turned over to a collection agency. There were 16 residents in the 30 to 89 days past due range. Letters were sent to them stating that if their bill was not paid in full by December 1, 2021, a late fee would be added.
4.OLD BUSINESS
a.The Board discussed the water system improvement and pipe replacement project, noting that August 2023 is the earliest we could receive funding from the Drinking Water State Revolving Fund (DWSRF). Construction would likely start in good weather the following year. Larry Caton to meet with Coffman Engineering to more specifically determine next steps as well as being to define the duration, order and estimated costs for each step to complete the project. The Board recognized that Larry Caton has an excellent background to manage this type of project and that the Board should consider reimbursing Larry for his costs as he continues this project.
b.Water rates:
The Board approved a motion to adopt tiered rates for water usage at the
10/20/2021 Board Meeting, The rates approved included quarterly invoices.
The Bylaws state (Article IX, Section 2) a billing notice will be mailed to each Member every two months." So, the rates passed at the 10/20/2021 meeting contradict the Bylaws.
ii. Restating the approved rates to include mailing invoices to Members every two months would make the10/20/2021 approved rates consistent with the Bylaws. The rates would then be stated as follows:
1. Rates:
a.Flat rate of $100 per two-month period for up to 10,000 gallons per two-month period
b.$0.015 per gallon more than 10,000 gallons and up to 20,000 gallons per two-month period
c.$0.030 per gallon for more than 20,000 gallons per two-month period
2. Notes:
a.Rates effective 1/1/2022
b.Will be billed every two months with individual meter usage stated on each bill in gallons
c.The first two-month period of 2022 (January to February), everyone will receive their bill with a meter reading and everyone will only pay the Flat Rate of $100.00. This will give owners time to identify their usage and fix leaks, if needed.
d.Property owners are responsible for clear access to meters for the readers. Homeowners will be charged an additional fee if action must be taken to clear access.
iii.Myron Parry reviewed the rates stated above with the Board and a discussion followed.
iv.As the rates approved at the 10/20/2021 meeting contradict the Bylaws, Myron Parry moved to amend the rates at the 10/20/201 meeting to include mailing invoices to Members every two months. Danny Kaiser seconded. Passed unanimously.
5.NEW BUSINESS
a.Steve Hucke presented the letter (copy attached) explaining the rate changes that will be sent to each water customer with their 1/1/2022 water invoice (for November and December, 2021).
b.Myron Parry and Chris Johnson reviewed notebooks that document the design and operation of the water system. Myron suggested obtaining electronic copies of these notebooks so that they can be easily passed on to future Board Members. Myron to accompany Steve Hucke to a meeting with King Water later this month.
c.Danny Kaiser reported that there are nine water customers outside of DCI Zones 1 — 9. That is, the DCI water system supplies these customer's properties with water, but these properties are not located within DCI Zones I —9. Clint Christensen to confirm that these customers have been invoiced for water since they were connected to the DCI system. After determining each customer's billing status, the Board will confirm that there are meters installed on each of these customer's service.
d.Steve Hucke reported that Absolute Pest is responding promptly to questions and concerns.
e.Steve also reported that the generator at the pump house turned on automatically and continued to run when the electrical power was out on November 15.
f.Clint and Steve met with Jones Accounting and let them know that King Water we will be providing DCI with accounting and invoicing services effective 1/1/2022. Jones Accounting stated that they are very willing to work with us through the transition to King Water. As part of the transition, Jones Accounting will submit DCI taxes ending at 12/31/2021 so that there is a clean cut off.
g.The lagoon inlet/outlet pipe was last cleaned out on August 26, 2021 by Herron Valley,
Inc. The next clean out should be done approximately six months from that date. Chris Johnson to schedule and be there for the clean out.
h.Myron presented an updated list of Board Committees. While the list was correct with respect to Board Members assigned to Committees, contact information needed to be corrected. Myron to update and email the list to the Board Members.
Danny Kaiser reported that there may be WA state money available to fund salmon habitat improvements at the lagoon. Nadia Kent to develop specific information, The board also discussed the pros and cons of pursuing these improvements.
6.Next Meeting: Wednesday, December 15, 2021 at 6 PM.
7.Adjournment: 6:55 PM
Respectfully submitted, Myron Parry, Board Secretary
Dugualla Community Water Information
Changes as of January 1, 2022
King Water will be doing regular billing (transition from Jones Accounting). Meters will be read every other month (bimonthly), coinciding with bimonthly billing statements to property owners.
Bimonthly will allow coordination of the meter reading and water billing functions.
Payments will continue to: Dugualla Community, Inc.
P.o. Box 1368, Oak Harbor, WA 98277
** First Bimonthly transition period (early March billing). Everyone will receive their bill with a meter reading for January-February and will still pay the same Flat Rate of
$50/month = $100.00. This will give owners time to identify their water usage levels.
Homeowners will be charged if action must be taken to clear access to their meter.
** Second Billing period and going forward
1.Flat rate $100 bimonthly ( = $50/month) for first 10,000 gallons/bimonthly
Most homes will not experience a change in water costs because they use this amount or less.
**Amounts above 10,000 gallons, will be charged by actual gallons used. This will cause your bill to vary based on your useage over the initial 10,000 qallons EACH 2-month period.
2.Usage between 10,000-20,000 gallons/bimonthly is added at 1.5 cents per gallon
3.Usage above 20,000 gallons/bimonthly is added at 3 cents per gallon
Costs to pump water, treat water, and repair/replace aging equipment continues to rise. Very expensive replacement of concrete asbestos water lines and installation of pressure gradient valves needed in our community.
In order to qualify for future loan(s) and/or possible grant(s) we must demonstrate sound financial practices and stability along with responsible stewardship of our water service.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 12/15/21
Attending: Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Chris Johnson, Shawn Albert, Graig Haberman Absent: Mike Legere, Larry Caton
Guests: Mickie Hucke, Steve Johnson
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 11/17/2021 Board Meeting were approved. Passed unanimously.
3.Treasurer's Report: Clint Christiansen - See attached report.
a.Bank balance as of December 15, 2021 is $462,661.26, savings account, $390,398.29 money market account, $72,262.97 checking account. See attached report.
b.Jones submitted a $4000 year-to-date catch-up bill. This invoice is in addition to the bookkeeping invoices DCI has already paid this year. The Board consensus was that the charge was not warranted. Steve Hucke and Clint to meet with Jones Accounting on Monday December 20th.
c.Late payment issues: Clint reported that overall, collections are improving as there are only have five accounts that are seriously late.
4.OLD BUSINESS
a.At the 11/17 meeting, the Board discussed the water system improvement and pipe replacement project, noting that August 2023 is the earliest we could receive funding from the Drinking Water State Revolving Fund (DWSRF). Construction would likely start in good weather the following year. Larry Caton to meet with Coffman Engineering to more specifically determine next steps as well as begin to define the duration, order and estimated costs for each step to complete the project. The Board recognized that Larry Caton has an excellent background to manage this type of project and that the Board should consider reimbursing Larry for his costs as he continues this project. Danny Kaiser and Larry Caton to follow up with proposal from Coffman engineers. As of the 12/15 meeting, Larry and Danny have not yet talked. More to follow.
b.Graig Haberman presented a rough draft (see attached) of a budget that would separate community maintenance/operation from water system income and expenses.
Separating the financial transactions for these two activities would help determine the amount DCI could plan for community maintenance/operation as well as what can be funded for community and water system capital improvements. Starting with the most recent Treasurer's Report, Graig to continue on the draft for the next meeting.
c.Addresses in the community that are connected to the water system but do not have a meter: Steve Hucke spoke with Joe Ducken. It is likely that homes on Kellogg Lane are not separately metered. Joe does not know where the water line to his property connects to the system. Joe also pointed out that there is a paved over valve on Dugualla Road that needs to be found.
d.Clint and Danny reported that there are eight lots outside the community that are connected to the water system. Clint reported that seven of these lots have been invoiced for water from the time of their connection. The eighth lot was not invoiced from the time of connection but was recently invoiced the amount due since connection. The owner is contesting the invoice. Clint to forward to Jake Cohen (DCI attorney) to recommend next steps.
e.The lagoon inlet/outlet pipe was last cleaned out on July 7, 2021 by Herron Valley, Inc. Pipe leakage was observed during this cleanout. The next clean out should be done approximately six months from that date. Chris Johnson scheduled for Wednesday February 2nd. Danny and Steve Hucke to work with Chris during the cleanout. Chris also talked to neighbors of the lagoon and told them we scheduled a date to clean the pipe. Steve Hucke reported that he talked to Joe Ducken who installed the pipe. The leak in the pipe is likely due to using two different pipe diameters. Joe also recommended putting zinc anodes in the pipe to discourage mussel growth.
f.Salmon habitat improvements at the lagoon: Nadia reported that she contacted Whidbey Camano Land Trust regarding the Wetland Habitat Restoration Project they proposed in 2015. This project replaces the culvert_between the lagoon and the Skagit Bay waterfront. It would also enhance natural habitat conditions and involve retaining walls, possible loss of beach logs protecting the beach from erosion, additional gates, fencing and expense to the community. Nadia and Chris also talked to the neighbors of the culvert lot to learn about the history of the area and the project. Nadia and Chris have a meeting with the Trust in January to learn more.
5.NEW BUSINESS
a.Clubhouse
Entry exit sheet posted on wall of club house.
ii.Shawn Albert installed a fireplace screen.
iii.Shawn reported on a second estimate on clubhouse and storage building roof repair. Total cost is $5156 and the repair can be during winter weather. Steve Hucke pointed out that the roof is getting worse by the day. Shawn moved to accept the bid. Danny seconded. Passed unanimously.
iv.The Clubhouse door touchpad lock has failed repeatedly and was removed. The old lock was reinstalled for now. Looking into a new more reliable combination lock.
v.Nadia, Steve Hucke and Mike Legere to pursue bid to install switches near the electrical panel to avoid using breakers to turn certain devices on and off.
vi.Mike Legere booked a band to rehearse on Thursdays.
b.Architectural — Plans were submitted for a home at 590 Dugualla Road. The owner requested a height variance due to the slope of the lot and provided signed letters from nearby lot owners supporting the variance. Shawn moved to provide the variance. Danny seconded. One opposed. Motion passed.
c.Duguallbay.org website
i.Steve Johnson attended the Meeting and the Board thanked him for his work on the website.
ii.Steve stated there are approximately ninety individuals representing approximately eighty homes on the DCI email list. Steve also pointed out the benefits of being able to email members.
iii.Steve Hucke reminded everyone that content appearing on the Duguallabay.org website must be approved by the Board. He also directed Board Members to forward requests for website changes to the Board Secretary, who would work with Steve Johnson to implement them.
iv.Myron Parry and Steve Johnson will work together to document the registration for the Duguallabay.org domain name, website hosting and other aspects of the DCI website operation.
v.Myron to forward the Water Rate Information that will be sent to Members with their November and December 2021 water billing to Steve Johnson so he can post it on the website.
6.Visitor comment
7.Next Meeting: Wednesday, January 19, 2022 at 6 PM.
8.Adjournment: 7:18 PM
Respectfully submitted, Myron Parry, Board Secretary
DUGUALLA COMMUNITY, INC
MONTHLY BOARD MEETINGS
Date:
Board Member Attendees:
Board Meeting Minutes Archive
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Data Unavailable
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 5/20/2020
In Attendance: Joseph Bock, Larry Caton, Danny Kaiser, Steve Hucke, Tom McKeon, Curt Myron, Susan Schopf
Absent: Shawn Albert, Clint Christensen
Guest: Jerry Schopf
A.Meeting conducted online (Zoom) called to order at 6:05 pm by President Danny Kaiser.
B.Minutes from 2/19/2020 were previously approved. Due to the COVID pandemic there were no Board meetings in March or April.
C.Public Comments: None
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is $428,961.59. Major expenditure was for generator repairs at $3,719.02. Tom reported 1 resident is more than 90 days delinquent on water bills and will receive a warning letter. Joe Ducken has paid amount owed on his account.
E.Old Business
a.Facilities: Danny Kaiser reported the new landscaper, Joe Avila, is experiencing health and equipment problems causing some landscaping jobs to fall behind. Danny will follow up with him.
b.Water System: King Water successfully completed flushing of water system with no reported concerns. Generators were tested and major maintenance with necessary repairs was conducted. Of concern are the constantly wet areas surrounding the Well House and the possibility of a broken or blocked pipe. Danny and Larry Caton will investigate and conduct a test of the pipes. A second concern is that the pumps in the Chemical Treatment facility are not hooked up to the generator at the Well House.
c.Architectural Control: No report.
d.Building and Use Restrictions: No report.
e.Communications: No report.
f.Community Meetings: The date of the annual meeting is Sept.19, 2020 but due to COVID restrictions it may have to be delayed. Curt Myron will check the by-laws for meeting requirements and report to the Board.
The community summer concert set for August 29 may also have to be canceled or delayed due to virus restrictions mandated by the state.
g.Security: No report.
h.Lagoon: No report.
i.Whidbey Camano Land Trust: WCLT asked for permission to use community water again this year if necessary during dry summer months. The Board agreed to do this.
F.New Business- None.
G.Adjournment: 6:50 PM
H.Next Meeting: Wednesday, June 17, 2020 at 6 PM
Respectfully submitted,
Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 6/24/2020
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christiansen, Danny Kaiser, Steve Hucke, Tom McKeon, Curt Myron, Susan Schopf
Absent: None
Guests: Jerry Schopf, Mike Henderson
A.Meeting conducted online (Zoom) called to order at 6:23 pm by President Danny Kaiser.
B. Minutes from 5/20/2020 were previously approved. Due to the COVID pandemic there were no Board meetings in March or April.
C.Public Comments: Mike Henderson spoke to the Board about following up with Navy personnel regarding jet noise and low-flying planes over the DCI community. The Navy is required to install noise monitors at locations around North Whidbey and Mike’s goal is to have one placed at or near the clubhouse. Mike also asked for residents help by tracking the day/time, type of plane, etc. of offending flights and reporting them to: comments NASWI@navy.mil. This email address will be published in a community newsletter to be sent out with the July 1 water billing.
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is$433,631.21 which is an increase of $4,669.62. Tom reported 7 residents are more than 90 days delinquent on water bills and will receive warning letters.
E.Old Business
a. Facilities: Danny Kaiser reported the contracted landscaper is continuing to do an unsatisfactory job and the consensus is to search for a replacement. Jerry Schopf heard a recommendation and Danny will follow up with an interview of Leo Ceastorena who does landscape maintenance for several Dugualla residents.
b. Water System: Danny Kaiser and Larry Caton investigated the leaking water in theground near the well house and believe it is due to a collapsed drain line. Shawn Albert will contact someone who can dig a trench so repairs can be made in the next 30 days approximately.
Danny is talking with the owner of King Water to get an overall assessment of the state of the Dugualla Community water system to assist the Board in planning for possible future needed repairs.
c. Architectural Control: Steve Hucke will act as back-up to Shawn Albert.
d. Building and Use Restrictions: Steve Hucke will act as back-up to Shawn Albert.
e. Communications: Susan Schopf will produce a community newsletter to be sent to DCI residents in the July 1 water bill mailing. The newsletter will contain information regarding the summer concert planned for August 29, the postponement of the annual meeting due to the COVID pandemic, keeping water meters and fire hydrants clear of growth, reminder to residents to maintain property as required by BUR covenants.
f. Community Meetings: The annual meeting scheduled for Sept.19, 2020 is postponed to a date to be determined due to COVID restrictions. The DCI bylaws allow for a change in the date as long as residents are notified within 30 days. Curt Myron will continue to monitor the Island County Dept. of Health restrictions regarding indoor gatherings.
The community summer concert set for August 29 is still scheduled. Those attending will be asked to follow Island County guidelines at the time regarding social distancing and face masks.
g. Security: No report.
h. Lagoon: Joe Bishop asked for contact information to schedule the annual lagoon drain clean-out. Susan Schopf will provide an email address and phone numbers.
i. Whidbey Camano Land Trust: WCLT asked for permission to use community water again this year if necessary during dry summer months. The Board agreed to allow this.
F.New Business - Danny Kaiser will research the type of paint required for painting the water tanks and ask for volunteers to clean and paint the tanks at the corner of Birch and Emory Trail.
Steve Hucke expressed concern regarding a fire hydrant that is overgrown by shrubbery in his neighborhood and will follow up with the fire department.
Larry Caton will get bids for replacing the generator at the well house. The current generator is not large enough to provide the required power for all the pumps during an electrical outage. Costs estimated to be $2,900 to $5,000 plus labor.
G. Adjournment: 7:55 PM
H. Next Meeting: Wednesday, July 15, 2020 at 6 PM on Zoom.
Addendum to the minutes:
A phone discussion the next day on June 25 with concerns expressed by Danny Kaiser and Curt Myron regarding the safety of hosting a summer concert at the Dugualla clubhouse resulted in Danny asking for a board vote by phone to be followed up with email votes. The votes were 8 NO and 1 YES.
The newsletter being sent out July 1 will announce the cancellation of the summer concert.
Respectfully submitted,
Susan Schopf, Board Secretary
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DUGUALLA COMMUNIT4 INC.
BOARD MEETING MINUTES 7/15/2020
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christiansen, Danny Kaiser, Steve Hucke, Tom McKeon, Curt Myron, Susan Schopf
Absent: None
Guests: Jerry Schopf
A.Meeting called to order at 6 pm by President Danny Kaiser.
B.Minutes frorri 6/24/2020 were approved with no corrections or additions.
C.Public Comments: None
D.Treasurer's Report: Tom McKeon report (see attached). Bank balance currently is $440,047.10 which is an increase of $16,415.89 from last month's ending balance. Tom reported 6 residents are more than 90 days delinquent on water bilis and will receive waming letters. Jones Accounting billing arnount will increase due to increased workload for DC1. Tom will investigate and ask for details. Discussed question of how many DCI custorners would accept electronic billing. King Water does billing for other communities and Tom will ask thern to submit a bid to use for cost comparison.
E.OLD BUSINESS
a.Facilities: Danny Kaiser presented four bids from landscape maintenance cornpanies. The Board voted to accept the bid from Evergreen Landscape. Danny will contact them and ask to be put on their work schedule ASAP.
b.Water System: Shawn Albert has not been able to procure someone who can dig a trench to investigate and make repairs to leaking water pipe in the lawn at the Well Pump house area. Suggestion made to consult with King Water on problem.
c.Danny proviclecl copies of the annual water meter reading report from King Waten lt was noted there are numerous errors in property owners names and the Listing needs to be updated.
d.Danny has not yet talked with the owner of King Water to get an overall assessment of the state of the Dugualla Community water system. This information is needed to assist the Board in planning for possible future repairs.
e.Danny consulted with a paint company and learned that any good exterior paint will work on the water tanks. Steve Hucke will get a bid for the paint work and Shawn Albert will report back on preparation/repairs required for the chemicals building.
f.Larry Caton presented a bid from CW Electric, Inc. for a replacement generator for the well pump. The old generator is not powerful enough to supply adequate power for all water pumping equipment during an electrical outage of any duration. The cost estimate is $26,500 plus tax. A larger propane tank will also be needed.
g.Architectural Control: No Report.
h.Building and Use Restrictions: No Report.
i.Communications: Susan Schopf stated the community newsletter was sent out with water bilis on July 1.
j.Community Meetings: Clint Christianson has notified the caterer regarding the postponement of the Annuat Meeting.
k.Records Management: Curt Myron found old architectural house plans white reviewing and purging DCI fites and offered them to the property owners.
1. Security: No Report.
m.Lagoon: lt was previousty unknown to Board members that a wooden dam must be in place prior to the annual lagoon drain deaning. The wooden dam will be stored in the water treatment facility. The cost of the drain clean-out was $901.00. Joseph Bock will draft a written policy for future Board members.
n.Whidbey Camano Land Trust: No Report.
o.Steve Hucke noted the fire hydrant in his neighborhood at Hazelwood and Blueberry streets is still overgrown by shrubbery. Susan Schopf reported that because the DCI water system is private owned the fire hydrants belong to the community and it is DCI's responsibility to maintain them. She noted many of them are in need of painting.
F.NEW BUSINESS -
a. Discussion regarding the responsibilities of the DCI Board concerning covenant viotations of property owners.
G.Adjournment: 7:25 PM
H.Next Meeting: Wednesday, August 19, 2020 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 8/19/2020
In Attendance: Shawn Albert, Larry Caton, Clint Christiansen, Danny Kaiser, Steve Hucke, Tom McKeon, Curt Myron, Susan Schopf
Absent: Joseph Bock
Guests: Jerry Schopf
A.Meeting called to order at 6 pm by President Danny Kaiser.
B. Minutes from 7/15/2020 were approved with no corrections or additions.
C.Public Comments: None
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is 461,967.71 which is an increase of $11,920.61 from last month’s ending balance. Tom reported 3 residents are more than 90 days delinquent on water bills and will receive warning letters. Jones Accounting increased monthly billing amount of $1,430 was due to increased workload for DCI. Board discussed whether enough DCI customers would accept paperless electronic billing to make it feasible. Other possibilities discussed were direct bank draft payments or property owners submitting semi-yearly or yearly payments. Tom will ask Jones for more information regarding setting up electronic billing and about the costs associated.
E. OLD BUSINESS
1. Facilities: Danny Kaiser reported Evergreen Landscape is working satisfactorily on community common areas.
2. Water System: Shawn Albert presented a bid from Custom Logging & Site Development for $14,000 for trenching and repairing the leaking drainage line at the well pump house area. Board members voted to accept the bid but thought the cost excessive and will meet with the contractor next week to go over details.
a. Curt Myron will contact the North Whidbey Fire Department regarding community fire hydrants and color codes used for painting them.
b. Steve Hucke asked the Board to consider imposing a high water usage fee for property owners who use over a stated amount of water in a stated period.
c. Danny has not yet talked with the owner of King Water to get an overall assessment of the state of the Dugualla Community water system. This information is needed to assist the Board in planning for possible future repairs.
d. Three bids were presented for painting exteriors of water tanks and chemical buildings at Birch & Emory streets. Bidders were Ricochet Painting, WS Painting, and Pierce Painting. The Board voted unanimously to accept the Pierce bid. Shawn Albert will follow up to get the painting done.
e. Larry Caton reported great difficulty finding electricians willing to submit a bid for a replacement generator for the well pump. The old generator is not powerful enough to supply adequate power for all water pumping equipment during an electrical outage of any duration. Tne one bid presented is by CW Electric is $28,805.50 with tax. A larger propane tank will also be needed.
8. Architectural Control: No Report.
9. Building and Use Restrictions: No Report.
10. Communications: No Report.
11. Community Meetings: Clint Christianson stated the Annual Meeting & Dinner is postponed indefinitely due to COVID.
12. Records Management: No Report.
13. Security: Susan Schopf reported recently finding the clubhouse unlocked and open with no one inside or on the premises. The Key Log Sheet was reviewed and updated. Tom McKeon will retrieve the key to the clubhouse from the SeaNotes Band. Upon opening the clubhouse for the monthly board meeting Danny Kaiser and Curt Myron found a pile of blankets and a bag piled in the corner. Patsy Del Sonno said there were no reservations and had no knowledge of anyone being in the clubhouse.
14. Lagoon: No Report.
15. Whidbey Camano Land Trust: No Report.
F.NEW BUSINESS -
1. Steve Hucke obtained a list of current property owners/water customers from Jones Accounting and noted a number of errors and discrepancies. Tom Glenn, a neighbor of Steve’s, volunteered to use Island County records to confirm and update DCI records. Updates will be passed on to Jones Accounting. The Board discussed the ongoing problem of keeping records of DCI property owners current.
2. Danny Kaiser stated that due to her declining health, Patsy Del Sonno has asked for the Board to find a replacement for her in her duties as Clubhouse Manager.
G. Adjournment: 7:30 PM
H. Next Meeting: Wednesday, September 16, 2020 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
Note: After this Board meeting, further inspection of the clubhouse revealed the following: the kitchen area had food and drink items on the counter or in the trash and toothpicks were strewn all over the sink, counter and floor. The refrigerator was plugged in and running with three large gray wooden components inside. It was determined that the wooden components had been ripped off the building exterior by the front entrance.
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES
9/16/2020
In Attendance: Larry Caton, Clint Christiansen, Steve Hucke, Danny Kaiser, Tom McKeon, Curt Myron, Susan Schopf
Absent: Joseph Bock, Shawn Albert
Guests: Jerry Schopf
A.Meeting called to order at 6 pm by President Danny Kaiser.
B. Minutes from 8/19/2020 were approved with no corrections or additions.
C.Public Comments: None
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is $463,039.06 which is an increase of $1,071.35 from last month’s ending balance. Tom reported 3 residents are more than 90 days delinquent on water bills. Discussion continued regarding paperless electronic billing to reduce costs with Jones Accounting. King Water will be asked to submit a proposal for the water billing.
E. OLD BUSINESS
1. Facilities: Danny Kaiser reported Evergreen Landscape is working satisfactorily on community common areas. Danny, Clint and Steve will review which community common areas should be mowed.
a. Shawn Albert and a property owner will be asked to remove the tree stump remaining on community property after they took the tree down.
2. Water System: The work to trench and repair the leaking drainage line at the well pump house area will begin once board members meet with the contractor on 9/23/2020 to review the proposed work.
a. After speaking to North Whidbey Fire Department, Curt Myron reported community fire hydrants are used mainly for flushing water lines, not for fire fighting. Curt will locate and photograph each community fire hydrant and provide a map for community records.
b. Danny is waiting on King Water to finalize a report assessing the current state of the Dugualla Community water system. This information was requested to assist the Board in planning for possible future repairs.
c. Painting the exteriors of water tanks and chemical buildings at Birch & Emory streets is completed. The Board expressed appreciation to Shawn Albert for repairs he made to the buildings.
d. Larry Caton is seeking another bid for work needed to replace the generator at the pump house.
3. Architectural Control: No Report.
4. Building and Use Restrictions: No Report.
5. Communications: No Report.
6. Community Meetings: Annual Meeting & Dinner is postponed indefinitely due to COVID.
7. Records Management: Curt Myron provided information that addresses the organizational status of DCI. Records show it is a non-profit corporation for water management, not an HOA.
8. Security: Clint and Curt volunteered to check the clubhouse regularly.
9. Lagoon: No Report.
10. Whidbey Camano Land Trust: No Report.
11. Special Initiatives: Clint requested that a list of Board accomplishments for the year be compiled and published online.
F.NEW BUSINESS
1. Danny Kaiser asked to vacate the role of president but will continue to serve on the Board. Tom McKeon also stated that he needs to be replaced in his role as Treasurer. Notices will be placed on FaceBook, the community email and on the website.
2. A notice will also be placed on Facebook, the community email and on the website for a new Clubhouse Manager volunteer to replace Pat Del Sonno.
G. Adjournment: 8:00 PM
H. Next Meeting: Wednesday, October 21, 2020 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
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DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 10/21/2020
In Attendance: Joseph Bock, Larry Caton, Clint Christiansen, Steve Hucke, Danny Kaiser, Tom McKeon, Curt Myron, Susan Schopf
Absent: Shawn Albert
Guests: Graig Habermann, Monica Cays, Julie Chan, Nadia Kent, Jerry Schopf
A.Meeting called to order at 6 pm by Vice President Curt Myron.
B. Minutes from 9/16/2020 were approved with no corrections or additions.
C.Public Comments: Guests were introduced and welcomed.
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is$468,096.88 which is an increase of $5,057.82 from last month’s ending balance. Tom reported 11 residents are more than 90 days delinquent on water bills and expects some of these accounts to be made current in the next billing cycle. Tom moved funds from an expiring CD to a money market account until CD rates improve.
E. OLD BUSINESS
1. Facilities: Danny Kaiser reported Evergreen Landscape is working satisfactorily on community common areas and have completed pruning the shrubs at the Clubhouse.
a. Clint and Steve will review community common areas requiring routinemowing and report at the next meeting.
b. A vote passed to leave the tree stump on Dugualla Road in place rather than spend money to remove it.
2. Water System: For safety reasons trenching and repairing the leaking drainage line at the well pump house area needs to be delayed until the ground is more dry. The work will be done by Custom Logging & Site Development as soon as it is safely possible.
a. Danny is waiting on King Water to finalize a report assessing the current state of the Dugualla Community water system. This information was requested to assist the Board in planning for possible future repairs.
b. Larry Caton presented a third bid for work needed to replace the generator at the pump house. Double D Electrical, Inc. was selected by unanimous vote and Larry will ask them to begin work as soon as possible.
3. Architectural Control: No Report.
4. Building and Use Restrictions: No Report.
5. Communications: No Report.
6. Community Meetings: Annual Meeting & Dinner is postponed indefinitely due to COVID.
7. Records Management: No Report.
8. Security: Clint and Curt volunteered to check the clubhouse regularly.
9. Lagoon: No Report.
10. Whidbey Camano Land Trust: No Report.
11. Special Initiatives: A list of Board accomplishments for the year will be compiled and presented at the next meeting for approval to be published online.
F.NEW BUSINESS
1. Julie Chan requested community water service for a lot on Beacon View Drive which she may purchase. The Board voted to approve.
2. Graig Haberman and Nadia Kent both volunteered to serve on the Board of Directors. Graig will take Position #5 replacing Tom McKeon who is vacating the position. Clint Christianson will take the role of Treasurer. Nadia will fill Position #3.
3. Curt Myron notified the Board he will need to vacate his position in March 2021.
4. Mike Legere is the new Clubhouse Manager replacing Pat Del Sonno.
G. Adjournment: 7:45 PM
H. Next Meeting: Wednesday, November 18, 2020 at 6 PM.
Respectfully submitted,
Susan Schopf, Board Secretary
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Dugualla Community Inc.
Minutes to December 20, 2023 Directors Meeting.
Prepared by Mark Van Wyngarden
Attendees: Steve Smith
Julie Chan
JD Ray
Shawn Albert
Mark Van Wyngarden
Visitor:Steve Hucke
1.November minutes were approved. JD motioned and Julie second. Passed unanimously.
2.Julie provided the financial statements. There was combined banking of $597,667 at the end of November. Julie is working on laddering CDs with a short term range in order to get a better interest rate.
3.Steve Smith was unable to set up a meeting with King Water in November. Steve will be working on getting a meeting with King Water in January. We would like to review our contract and determine our new costs since they were acquired by NW Natural Water Services. In addition we need to clarify what who is responsible for customer notification when the water needs to be shut off and turned back on due to repairs and maintenance. Also to clarify when purging the water line is necessary when the repair is finished.
4.JD led a discussion regarding updating our water system.
•JD noted that Coffman Engineering was one of two firms that said they could help us with our water system update. JD thought Coffman would be best suited since they have some knowledge of our system already.
•Myron provided an email to the board members (since he was unable to attend) indicating he believes we should talk to a qualified contractor to determine if we are required to reengineer our system. He indicated that it might be significantly less if we strictly repair/replace the pipe meaning like size for like size. Myron also pointed out that Coffman suggested we test the pipe in a few locations to determine if there are “brittle” pipe issues.
Mark brought up that it appears the grants we can apply for are ones that are only for reduced interest rates, not for loan reductions. Also per Coffman the grants require the system to be reengineered, elevation surveys to be done, and other significant costs.
•Steve Hucke indicated that King Water said the vast majority of water leaks are on Bay Front and Shore Crest due to the salt water intrusion and Beacon View because of the age of that system and the galvanized pipe that was used under the roads. Steve Hucke said the Cory Johnson provided a rough estimate a couple of years ago that was significantly less than what Coffman estimated the project to be. Cory looks for projects like ours to do in the winter time so he can employ his crews year round.
•The board determined we need to meet with Cory Johnson to better understand how he can assist us in the process. The board decided not to engage Coffman at this time. This might change once we have a better understanding of what Cory can do.
•The Board thanked JD for the work he has done to date on the water project. The Board also thanked Steve Hucke for sharing his knowledge on the system when he was on the board.
5.Steve Smith led a brief discussion about if we should sell our water system to a commercial water provider. He indicated that NW Natural Water Services owns and operates private water systems.
6.Shawn led a discussion about a home being built at 663 Maplewood Loop. Shawn heads the Architectural Control and Building and Use Committee. Shawn was not provided any plans before construction started. Concrete is already being poured for the foundation. Shawn contacted the owner, Mike Eagle and let him know he is out of compliance with the BURs for that division. Mike Eagle provided Shawn a copy of the plans. Shawn let him know that the height of the house is in excess of the BURs for that division. The BURs indicate the height is not to exceed 18 feet at the mid-point of the lot. Shawn indicated the building height is roughly 22 feet at the road level. The BURs do allow for the Board to approve homes that are taller than the BURs as long as he gets approval from any property owners whose views may be affected by the non-conforming structure. Shawn will let him know what is required.
7.Meeting adjourned.
Board Meeting Minutes Archive
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 1/21/2019
In Attendance: Shawn Albert, Joey Bock, Jim Hummer, Danny Kaiser, Don Kaiser,
Tom Luehr, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan Guests: Tom Johnson, Chuck Ringer
I. Meeting called to order at 5:30 pm.
II. Minutes from last meeting were approved as submitted.
III. Public Comments: Tom Johnson presented ideas and information concerning the
backup generator and DCI water system. Chuck Ringer asked for water system flushing
to address issue of debris in household water.
IV. Treasurer Report: Balance $368,992.41. 8 accounts in arrears, registered letters sent to delinquent property owners.
V. Old Business
a. Work proposal submitted by landscape maintenance provider to be investigated by
board members before approving by email vote.
b. DCI Insurance coverage discussed, payment timing and methods will be
investigated and reported at next meeting. Umbrella policy covers up to $5M.
c. Audit conducted by Jerry and Susan Schopf of property owners records using
spreadsheets provided by Dave Sem will be taken to Richie Lucio at Jones Accounting
for updates and corrections needed.
VI. Officer and Committee Reports
a. Architectural Control: No report.
b. Building and Restrictions: No report.
c. Water System: See New Business
d. Lagoon: Tom Luehr is setting up schedule to check lagoon water flow.
e. Special Initiatives: No report
f. Communications: Discussion of difficulties communicating with residents during
power and water outages in December. Low percentage of residents are on DCI
Facebook.
g. Facilities: Jerry Schopf will work with Shawn Albert to get bids for replacement of
clubhouse kitchen floor.
VII. New Business
a. By unanimous vote, the board declared a moratorium on any new connections to
DCI water by properties outside the boundaries of the platted community until a
better understanding of current and future water needs is established. A policy will
be in place before the next Annual Meeting, September 15, 2019.
b. Discussion regarding the water system included non-DCI water customers and the
charge for connection, payment of annual fees, and limiting the number of
connections in the future.
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 2/18/2019
In Attendance: Joey Bock, Jim Hummer, Danny Kaiser, Tom Luehr, Tom McKeon, Rob McMillan, Jerry Schopf, Susan Schopf
Absent: Shawn Albert, Don Kaiser Guests: Mike Henderson
I.Meeting called to order at 5:30 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments:
IV.Treasurer Report: Tom McKeon reported a balance $374,892.34. Discussion followed regarding accounts in arrears and water service termination per the By-Laws. All insurance is paid and up to date.
V.Old Business
a. Tom McKeon and Jim Hummer led discussion of DCI Annual Budget for FY 2018-2019 and the need for a reserve account for possible future major expenses, also the need for monthly budget breakdown to better enable tracking of expenditures vs. available funds.
b. Susan and Jerry Schopf reported correction and updating of property owners records ongoing with Jones Accounting.
c. Jim Hummer and Danny Kaiser presented data on water system tap and monthly fees compared to various communities on Whidbey Island with DCI being one of the lowest cost. A new water system policy will be proposed at the March18 Board meeting by Danny Kaiser, Rob McMillan and Jim Hummer.
d. Board members present signed the Conflict of Interest Affirmation form.
e. Proposed changes to the By-Laws were presented and will be incorporated in red print into the current document by Susan Schopf. Proposed changes will be discussed at the March 18 meeting.
VI.Officer and Committee Reports
a. Architectural Control: A request for placement of a modular home on a vacant lot on Dugualla Road is denied as not being consistent with community standard.
b. Building and Restrictions: No report
c. Communications: Susan Schopf will post a request on Facebook that community members contact Board members directly by phone or email and not use social media for that purpose.
d. Water System: Per Rob McMillan and Danny Kaiser, generator repairs done by Washington Generator Services, Sedro Woolley. AA Electric, Oak Harbor, is installing transfer switches needed to insure proper function of generators. Motion to pay $6,063.29 passed. Joey Bock will contact a Bellingham company to do a complete assessment of the DCI water system to provide information regarding possible repairs/updates that might be done now to help prevent future major repairs and expenses. Discussion regarding cleaning of water storage tanks, when or if required.
e. Lagoon: No report
f. Special Initiatives: No report
g. Facilities: Jerry Schopf presented three samples of flooring to replace kitchen carpet in clubhouse at a cost of $1,600 for materials. Motion passed on selection and cost.
VII.New Business
a. Community member Mike Henderson offered to bring his band to the community for a summer concert. The band plays mostly classic rock and performs for other communities in the area. The concert would be held in the area immediately surrounding the clubhouse. Mike and his wife will donate their fees but two otherband members would need to be paid approximately $400 total. The Board agreed to consider and follow up with more details and a decision on a date for the concert.
VIII. Items Held Over
a. Totem Pole repainting - consensus to wait until warm weather
b. Files in the storage shed adjacent to the clubhouse.
c. Management of DCI website and other communications.
d. Ongoing conflict with clubhouse rental at 7 PM on Mondays.
e. Cleaning/painting the water tanks at Birch/Emory Trail.
IX. Adjournment: Jerry Schopf adjourned the meeting at 7:05 PM
X. Next Meeting: Monday, March 18, 2019 at 5:30 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 3/20/2019
In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr Guests: None
I.Meeting called to order at 5:30 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments: None
IV.Treasurer Report: Tom McKeon reported a bank balance of $374,700.08 which is down $33.62 from last month. Discussion regarding five water accounts in arrears more than 90 days.
V.Old Business
a. Danny Kaiser and Jerry Schopf will identify DCI property expenses to be covered by Reserve Funds.
b. Jim Hummer agreed to be primary record keeper for DCI property owners, water bills, and annual dues spreadsheets.
c. Tom McKeon will obtain a copy of contract with Jones Accounting for Board review. Discussion of how to handle accounts in arrears and frequency of water payments - bill annually, semi-annually or quarterly with incentives.
d. Jim Hummer will continue to work on DCI storage shed, dispose of miscellaneous junk but not documents. A master file will be set up. Discussed need for fire-proof file cabinet.
e. Discussion regarding summer band concert. Susan Schopf will conduct a poll on Facebook to determine interest.
f. Joseph Bock and spouse volunteered to paint the Dugualla Totem pole this spring. Paint stored for this purpose will be checked, may be too old.
g. Board approved new monthly meeting time of 6 PM to accommodate work schedules of some members.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Restrictions: Danny Kaiser proposed adding wording disallowing mobile, modular and manufactured homes on any property within DCI boundaries.
c. Communications: DCI quarterly newsletter - Susan Schopf will prepare cost proposal to discuss at April meeting.
d. Community Meetings: Don Kaiser is working on details for Annual Meeting in September.
e. Water System: Danny Kaiser will continue working on water policy and present at April meeting. Joseph Bock will contact a Bellingham company to do a complete assessment of the DCI water system to provide information regarding possible repairs/updates that might be done now to help prevent future major repairs and expenses. Discussion regarding cleaning interior of water storage tanks, when or if required. Pressure washing and painting exterior of water storage tanks at Birch and Emory Trail discussed.
f. Lagoon: No report
g. Special Initiatives: No report
h. Facilities: Shawn Albert presented bid for clubhouse new kitchen and bathroom floors installation. Board approved $3886.03 labor cost. Jerry Schopf asked for work to be completed before wedding rentals scheduled in May/June.
VII.New Business: None
VIII. Items Held Over: None
IX. Adjournment: Jerry Schopf adjourned the meeting at 8:24 PM
X. Next Meeting: Wednesday, April 17, 2019 at 6 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 4/17/2019
In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr Guests: Curt Myron
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments: Curt Myron reported on the Emergency Response Training and Map Your Neighborhood programs and encouraged participation. He also spoke about his experience with writing By-Laws and offered to work with the Board on the required audit of DCI By-Laws. The Board voted unanimously to accept. Curt will report his initial findings at the May meeting.
IV.Treasurer Report: Tom McKeon - See attached report. Discussion of Engagement Letter agreement with Jones Accounting. Jones is paid by the hour for services. Discussion of reason for Reserve Account. Danny Kaiser and Jerry Schopf will prepare costs estimates for community property repairs.
V.Old Business
a. Jim Hummer continuing to work on DCI storage shed. A master file will be set up. No decision on fire-proof file cabinet.
b. Discussion regarding summer band concert. Susan Schopf reported favorable responses to a poll on Facebook. Board voted to pursue plan and picked July 20 or 27 as possible dates. Susan will contact band to make arrangements and post notice on Facebook to ask for volunteers to form a committee.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Restrictions: No report
c. Communications: Susan asked for help with DCI website and several suggestions were made.
d. Community Meetings: No Report
e. Water System: No report
f. Lagoon: No report
g. Special Initiatives: No report
h. Facilities: Shawn Albert and Jerry Schopf reported the flooring materials for the kitchen and restrooms will be delivered in the next week and work will be completed before wedding rentals scheduled in May/June.
VII.New Business: None
VIII. Items Held Over: None
IX. Adjournment: Jerry Schopf adjourned the meeting at 7:50 PM
X. Next Meeting: Wednesday, May 15, 2019 at 6 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 5/15/2019
In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr, Curt Myron Guests: None
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting: approved as submitted.
III.Public Comments: None
IV.Treasurer Report: Tom McKeon - See attached report. Bank balance $380,656.78 Continuing discussion of need for Reserve Account to cover possible major community expenses with no decision.
V.Old Business
a. Jim & Paulette Hummer continuing to work on DCI storage shed. Master files set up for tax returns, treasurer reports, past annual meetings, wellhead protection plan, water treatment alternative reports, audit reports, water rights, legal, DCA vs. Krieg Construction of gravel pit. Tabled purchase of fireproof file until size requirement is determined. Unable to unlock small safe, code unknown.
b. Summer concert date set for August 3 at clubhouse. Contract signed for band (Quarter Past 8), $200 deposit paid. Newsletter flyer to be sent with June 1 billing. Susan Schopf will publicize on Facebook and ask for volunteers for organizing/set-up.
c. By-laws audit postponed until further notice. Special board meeting may be required.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Restrictions: No report
c. Communications: Water Flushing scheduled May 30. Susan Schopf will post alert on Facebook.
d. Community Meetings: Annual Meeting September 21. Don Kaiser will handle arrangements, report at next meeting.
e. Water System: Water system analysis/survey needed to determine long-term viability. Danny Kaiser will contact King Water for cost and/or recommendations.
f. Lagoon: Tom Luehr reported lagoon drain cleaning is complete.
g. Special Initiatives: HGTV asked permission to film house on Birch Street for upcoming show. Filming to be done in 3 days.
h. Facilities: Shawn Albert and Jerry Schopf reported installation of new flooring in clubhouse kitchen and restrooms completed. Jerry Schopf will stain woodwork. Add Milton Mumford’s name to website for clubhouse contact. Vote passed to increase billing amount as requested by PNW Lawn Services.
I. Security: Key survey needed due to large amount of old keys found in storage shed. Shawn Albert will replace clubhouse & shed locks with master locks/keys.
VII.New Business:
a. Question raised regarding PFAS chemicals in DCI water system and does King Water test for this. Danny Kaiser will follow up.
b. Request for water use by Whidbey Camano Land Trust for plantings around lagoon tentatively approved. WCLT will be asked for more details (approximate amount needed, duration of need) and for a representative to attend next board meeting to provide more information.
VIII. Items Held Over: None
IX. Adjournment: 7:50 PM
X. Next Meeting: Wednesday, June 19, 2019 at 6 PM
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DCI board meeting minutes 20240619 first draft a.docx
Attending: Steve Smith, Myron Parry, Graig Habermann, Leslie Wagner, J.D. Ray, Julie Chan
Absent: James Jolly Shawn Albert
Guests:
1.The meeting at the clubhouse was called to order at 6:00 PM June 19, 2024 by Vice President Steve Smith.
2.Minutes from 4/17/2024 Board Meeting: (there was no 5/15/2024 Board Meeting due to lack of a quorum). Steve made a motion to approve the minutes as submitted. Seconded by Graig. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 5/31/2024 is $627,258.07 with $363,725.43 in the money market account, $61,231.43 in the checking account and $202,301.21 in a certificate of deposit. See attached report. Julie reported that she started to assemble the reports necessary to prepare the 6/1/2023 to 5/31/2024 financial statements and will send them to DCI’s tax accounts shortly. Julie also reported that Page Hutton from NWNW sent an email regarding management fees hourly rate increases. Julie to send the letter to Board Members to support a discussion at the next Board Meeting.
4.OLD BUSINESS
a.Adding a letter to community in a water invoice mailing requesting name, address, cell phone and email addresses that can be used to effect short-notice water problems or other events that need quick dissemination.
At the 11/15/2023 Board Meeting, the Board discussed best ways to broadcast short-notice announcements regarding water service. Myron suggested including a letter in a water invoice mailing requesting name, address, cell phone and email addresses. Jim provided a first draft (attached).
While Jim’s draft was well-written, it was written from the viewpoint of creating a separate contact list for water issues as opposed to using the Dugualla Community email contact list (as presented on the Community’s website homepage). Myron to draft a letter from the perspective of using the Community email contact list.
6/19 update: Draft sent to Board Members 4/25, 5/15 and 6/13 via email (attached). JD made a motion to have the letter sent with the next water invoice mailing. Steve seconded. Passed unanimously.
b.Increased chlorine testing - Steve reported that he had attempted to contact JJ with King Water. Steve also reported that water testing frequency was increased to five days per week starting in February, 2024. At this point, DCI is estimating the cost for an automated system to be approximately $12K plus installation. This system will reduce manual checking from 5 days to 1 day per week. The consensus is to include automatic notification of system failure. Steve to look at additional testing labor cost vs. installing the system. More to follow.
c.Green Crab Study was completed on 6/7/24. (See attached email from Jessica Larson, Whidbey Camano Land Trust Director) - Board FYI only.
5.NEW BUSINESS
a.Changes to By-Laws – Myron reported that he and Steve had returned Matt Walker’s draft with questions and suggested changes. Myron explained the progress and some of the anticipated changes to Board operation including quorums for the Annual Members Meeting and record retention/availability. Myron to follow up with Matt to be able to present the draft to the Board at the next meeting.
b.Land Trust Annual Easement Monitoring Visit – July 15 (See attached email from Riley Carbaugh) - Board Info only.
c.Easement to Moriarty property – Myron forwarded an email thread started by Cassandra Moriarty expressing her frustration that the Whidbey Camano Land Trust has not provided the legal easement documentation necessary for access to their property (see attached). The Moriarty property is located adjacent to the WCLT parcel south of Dugualla Road. The Board discussed next steps and concluded it is up to WCLT finalize the easement and ask the DCI Board to approve the easement as it was changed from what was originally proposed (the Board approved granting the easements as proposed at the May 2022 Board meeting).
d.Dugualla District Code for 811 Tickets – Megan Hoiland, from King Water, asked about a District Code for 811 Tickets. They have been getting requests from customers about locations of DCI water mains but King Water is not being notified of any 811 Tickets because they don’t have that code for us (Steve found out that DCI’s 811 account was closed in 2008). So, King Water cannot answer the customers’ requests. Steve will determine what is needed to establish DCI’s account. Her contact info is: MHoiland@nwnaturalwaterservices.com, 360 678-5336 (see attachment.)
e.Water Bill Forgiveness Request: The Board received a request from a homeowner who returned to their home in February after a several week absence to find a broken pipe and the water running into the house. The water was immediately turned off. Steve reported that he visited the home recently and found that it was cleaned out down to the studs. The owners are asking for a rate reduction from $8,688.60 on their April invoice to $150, their usual usage rate. After discussion, the Board suggested that the homeowner submit the amount invoiced as part of their homeowner’s insurance claim. The Board is open to reviewing the request again, if necessary, following the response from the insurance company to the claim. Steve to follow contact the homeowner.
f.Unauthorized bench near Shorecrest has been removed (per agenda prepared by Jim Jolly).
g.DCI’s property tax exemption under RCW Chapter 84.36 was not renewed prior to March 31, 2024. (attachment). Email forwarded to Julie.
h.625 E Maplewood Loop - request for information regarding new water service. Steve reported that King Water has been asked to look for the connection point.
i.631 E Maplewood Loop – while looking into the request for 625 E Maplewood Loop, Steve discovered there was no meter installed at 631 Maplewood Loop (purchased by current owners 2/12/2023). Fortunately, the owners have been receiving and paying their quarterly water bill that has consistently been invoiced at the base rate. Steve spoke with Nate with King Water to get a meter installed. More to follow.
j.841 Shorecrest Drive – The owner reported a water leak that has yet to be found. Steve reported that he found that the leak rapidly fills the concrete riser from the valve. The owner requested that the leak be repaired and a separate connection for 845 Shorecrest be removed as it is only used for irrigation (the home on 845 was removed some time ago). Steve moved to install meter on 841 and disconnect 845 Graig seconded. Passed unanimously.
k.The Board discussed that the process of installing the water meter after issuing the final occupancy permit does not work smoothly. Steve to look into how many meters are we missing in the community. The Board will also ask King Water to note if a home does not have a meter when the meters are read in July.
l.The Board discussed planning for the Annual Meeting. At this point, there is little support for providing a meal following the meeting. Myron reported that he would need several people to help with quorum activities and that he hoped to have more information at the next Board Meeting.
Myron also explained that the By-Laws specify that the Annual Meeting will be held on the third Saturday in September (9/21/2024). The By-Laws also specify that Board Meetings are held on the third Wednesday of the month and that the September Board Meeting will be held on 9/18/24. So, there will be a Board Meeting immediately preceding the Annual Meeting.
m.The Board briefly discussed AirBnB’s in the Community, concluding that (from Division 1 BURs below), a “Rental for residential purposes of a dwelling coming within the terms hereof shall not constitute a business or commercial purpose.”
6.Visitor comment:
7.Executive Session (Board Members Only):
8.Next Meeting: Wednesday, July 17, 2024 at 6:00 PM.
9.Adjournment: 8 PM.
Respectfully submitted, Myron Parry.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 7/17/2019
In Attendance: Shawn Albert, Joseph Bock, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr, Jim Hummer
Guests: Susan Sebens, Sandy Stanford, Marcie Walters
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting: approved as submitted.
III.Public Comments: Susan Sebens spoke regarding assistance from the Board for clearing lagoon blackberry overgrowth near intersection of Dugualla and Shorecrest roads. Susan states there is a safety issue due to vegetation creating a blind corner which is dangerous to pedestrians. The subject vegetation is part of the Whidbey-Camano Land Trust.
IV.Treasurer Report: Tom McKeon - See attached report. Bank balance $400,771.31 Tom presented budget figures for new fiscal year which were discussed and approved by the board. Tom reported 47 residents have not paid annual dues and 3 residents are more than 90 days delinquent on water bills. Tom will send warning letters.
V.Old Business
a. DCI Water Policy and Tap Fee Increase - Board members voted unanimously on two motions to approve the following changes: (1) As of October 1, 2019 basic water connection charges per installed meter will be $6,000.00 for properties within DCI platted divisions and $9,000.00 for properties outside of DCI platted divisions. (2) As of January 1, 2020 monthly water rates for non-DCI residents will increase to $75.00 monthly. A third motion to propose that properties on Kellogg Lane become part of the DCI community was tabled for further review. Danny and Don Kaiser will compose a letter informing the Kellogg Lane residents of their option to join DCI and submit it for approval at the next board meeting.
b. DCI By-Laws proposed changes will be mailed to DCI members for review before the end of July and will include a reminder about the Summer Concert on August 3. The letter and proxy form for the annual meeting will be mailed to DCI members before August 21.
c. Water usage request by WCLT - volunteers were on-site on July 17 using DCI water. Water total amounts will be recorded, Danny Kaiser will monitor.
d. Board members agreed to be present to lend support to Susan Sebens on July 25 at 2:30 PM when WCLT Land Steward Jessica Larson will be at lagoon for invasive species removal. Shawn Albert will contact Island County Roads Department for assistance with blind corner on a public roadway.
e. Status of DCI - is it a Home Owners Association or a Water Board? Board will continue to study. Legal help may be required.
f. Painter needed for Totem Pole at Dugualla/Taylor intersection. Shawn Albert reported no bids to date for the work.
g. A test of the generator function at the pump house and the chemical house will be required once AA Electric completes work installing transfer switches. Shawn Albert will track completion and report to Danny Kaiser for followup.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Use Restrictions: No report
c. Communications: DCI August 3 summer concert - Susan Schopf will publicize on Dugualla FaceBook page and also utilize sandwich boards on community street corners. Susan will research and contract website support business to perform needed regular DCI website updating and maintenance. Shawn Albert and Joseph Bock referred individuals to contact for website help.
d. Community Meetings: Annual Meeting September 21. Don Kaiser contracted with Shonuff Barbecue Foods LLC to cater the dinner. Beverages (soft drinks, beer and wine) will be provided.
e. Water System: The 2018 Water Quality Report received from King Water will be posted on the DCI website. A water usage report from King Water reported some properties using extremely high amounts of water. Property owners should be notified and leakages should be investigated
f. Lagoon: No report.
g. Special Initiatives:No report.
h. Facilities: Jerry Schopf reported concern regarding broken pipe in parking lot at clubhouse and further investigation will be done. It is not clear what purpose the pipe serves.
I. Security: No Report
VII.New Business:
a. Effort to obtain Whidbey-Camano Land Trust permission to remove invasive bushes is ongoing.
b. Actions by DCI to support Washington State vs. Navy regarding jet noise will be followed up by Mike Henderson in place of Mark Quinn who has sold his DCI home and moved. Issue of concern is absence of Dugualla Community in the Navy Environmental Impact Statement (EIS).
VIII. Items Held Over:
a. Water System: No discussion regarding water system analysis/survey needed to determine long-term viability. Danny Kaiser will contact Sondra at King Water for cost estimate and/or recommendations.
b. Process required to make changes to DCI Building & Use Restrictions - Curt Myron
IX. Adjournment: 9:00 PM
X. Next Meeting: Wednesday, August 21, 2019 at 6 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 8/21/2019
In Attendance: Shawn Albert, Joseph Bock, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob M c M i l l a n , Tom L u e h r, J i m Hummer
G u e s t s : N o n e
A.Meeting called to order at 6:00 pm.
B.Minutes from last meeting: Approved as corrected.
C.Public Comments: None
D.Treasurer Report: Tom McKeon - See attached report. Bank balance $407,255.31. Tom reported 6 residents are more than 90 days delinquent on water bills. Tom will send warning letters.
E.Old Business
a.Board received positive feedback on summer concert. Estimated attendance was 60-80 people. Shawn Albert will present a quote for costs to replace flooring of outdoor platform provided for the band with weatherized surface. The platform was recently used for an outdoor wedding.
b.Danny and Don Kaiser submitted a proposed letter informing the Kellogg Lane property owners of their option to join DCI which was approved by unanimous vote. Jerry Schopf will send the letter. (Letter copy on file).
c.Danny Kaiser submitted a proposed letter to DCI property owners whose recent water meter readings show significantly high water usage. Letters will notify those property owners and suggest possible leaks in water line on their property and warn that failure to resolve issues causing high water usage will result in monetary penalties beginning May 2020. Board voted unanimously to approve annual assessmentrates as stated in the letter as DCI policy: $250/200,000-299,000 gallons; $500/300,000-499,000 gallons; $750/500,000-899,000 gallons; $1,000/900,000 plus gallons. (Letter copy on file).
d.DCI By-Laws proposed changes mailed to DCI members for review before the end of July and included a reminder about the Summer Concert on August 3. The letter, proxy form and agenda for the annual meeting was mailed to DCI members on 8/2019 with regular billing statement.
e.Board members Susan and Jerry Schopf met with homeowners Susan Sebens and Jerry Nichelson on July 25 at 2:30 PM to discuss invasive blackberry removal on WCLT Land at lagoon. WCLT representative Kyle agreed to clear area around fire hydrant at corner of Dugualla and Shorecrest Rd. The Board declined to pay for further blackberry removal at one DCI site due to heavy growth of blackberry bushes in many DCI loca t i o n s.
f.Status of DCI - Research by Curt Myron shows that DCI is most likely a Water Board rather than a Home Owners Association although records are somewhat confusing.
g.Board voted unanimously to approve Shawn Albert to repair, restore and paint the Totem Pole at Dugualla/Taylor intersection at cost not to exceed $2,500.
h. An email from Mike Henderson (not present at meeting) provided a report in place of Mark Quinn who has sold his DCI home and moved. A copy of letter to Mark regarding the lawsuit against the Navy vs. WA State Attorney General’s office was presented. Mike will continue to follow up.
F.Officer and Committee Reports
a.Architectural Control: No Report
b.Building and Use Restrictions: No Report
c.Communications: Susan Schopf reported new DCI resident Steve Johnson volunteered to help update and redesign DCI website. Steve has past experience designing and managing websites. One goal is to facilitate communications with DCI property owners by email from website.
d.Community Meetings: Annual Meeting September 21, 2019. Don Kaiser contracted with Shonuff Barbecue Foods LLC to cater the dinner. Beverages (soft drinks, beer and wine) will be provided by DCI and procured by Don.
e.Water System: Danny Kaiser will ask Sondra Bodamer at King Water to provide a water system analysis/survey needed to determine long-term viability of the system. A warning letter to DCI from WA State regarding chlorine levels was an error per Sondra. Danny will suggest a representative from King Water attend DCI Board meetings regularly. Danny will schedule generator testing with Washington Generators as soon as possible.
f.Lagoon: No Report
g.Special Initiatives: No Report
h.Facilities: Jerry Schopf reported repair of broken pipe in clubhouse parking lot is the responsibility of Joe Ducken who installed it to provide drainage for his fish pond. Jerry will contact Joe to request repairs be done before the annual meeting.
i.Security: No Report
G.New Business:
a.Susan and Jerry Schopf presented materials/information regarding PFAS contamination in areas surrounding Whidbey NAS. Dugualla Bay Area is possibly affected by PFAS contamination from Clover Valley Creek which runs from the east end of Ault Field runways. Due to close proximity of DCI to known and suspected contaminated areas, the Board approved PFAS contamination testing of DCI well water to be done by King Water at a cost of $300.
b.Mike Henderson requested building a water access site at the community well runoff pool at Dugualla Road in order to provide water to residents in emergency situations. Board voted against due to liability issues regarding safety and water potability issues.
c.Whidbey-Camano Land Trust Stewardship Technician, Taylor Ann Schmuki, requested a meeting with DCI Board members. Don Kaiser will set up a meeting for 9/3/19 at 11:30 am at the lagoon.
H.Adjournment: 8:20 PM
I.Next Meeting: Wednesday, September 18, 2019 at 6 PM
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 9/18/2019
In Attendance: Joseph Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Shawn Albert, Rob McMillan, Tom Luehr
Guests: Steve Johnson, Curt Myron
A.Meeting called to order at 6:01 pm.
B.Minutes from last meeting: Approved as submitted
C.Public Comments: Jim Hummer reported for Pat Del Sono that the clubhouse rental form needs correcting on the website. The Board expressed appreciation for Pat’s dedicated work with the clubhouse rentals.
D.Treasurer Report: Tom McKeon - See attached report. Bank balance $412,699.31 Tom reported 4 residents are more than 90 days delinquent on water bills. Tom will send warning letters.
E.Old Business
a.Community Meetings: Tom McKeon reported 80 proxy forms have been returned to date. Discussions regarding the Annual Meeting agenda, financial report, and catered dinner and other details followed.
b.Facilities: Jerry Schopf contacted a plumber to repair broken pipe in
clubhouse parking lot and will follow up, hoping to have it done before the annual meeting. If not, safety cones will be placed at the site.
Restoration and repainting of the DCI totem pole has begun with power washing and scraping/sanding to prepare for painting.
c.Water System: Danny Kaiser reported that Washington Generator will be on site Friday, September 20 at 2:30 PM to perform testing of water system generators.
Discussion regarding Kellogg Lane property owners being added to DCI community with appropriate membership provisions and restrictions. Letters stating such have been sent to four owners with only one reply received to date.
Jerry Schopf asked King Water to test raw well water for PFAS chemical contaminants. Results not provided yet.
Board voted unanimously to rescind the motion last month to fine high water users. Repairs were made on one property, one high use owner stated water is required for gardening. Danny Kaiser will follow up on this issue.
d.Communications: Steve Johnson was introduced as the new webmaster for DCI. Steve asked for feedback, suggestions, and any corrections needed. The Board minutes are posted up to date along with the current water quality report.
Steve is also setting up email system to allow for better communication with DCI residents. Owners will be asked to sign up and provide email addresses at the Annual Meeting.
e.Special Initiatives: Don Kaiser reported on the annual meeting with Whidbey-
Camano Land Trust personnel, Kyle Ostermick-Durkee and Taylor Schmuki. Board members toured the lagoon and surrounding area. Kyle will send a document entitled
Dugualla Heights Conservation Easement Fact Sheet which will be posted on the DCI website.
f.Architectural Control: No report.
g.Building and Use Restrictions: No report.
h.Security: No Report.
I.Lagoon: No Report.
F.New Business: None.
G.Adjournment: 7:40 PM
H.Next Meeting: Wednesday, October 16, 2019 at 6 PM
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DUGUALLA COMMUNITY, INC.
ANNUAL MEETING MINUTES 9/21/2019
Board Members In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom Luehr, Tom McKeon, Jerry Schopf, Susan Schopf
A.Meeting called to order at 3:16 pm.
B.Minutes from 2018 Annual Meeting: Approved as submitted
C.Dick Haines spoke regarding emergency preparedness and CERT training. The next class is Dec. 6-8, 2019 in Oak Harbor.
D.Curt Myron explained the proposed changes to the DCI bylaws which were then unanimously approved.
E.Danny Kaiser described changes to water system: moratorium on new non-DCI water connections, increase tap fees to $6,000 (DCI) and $9,000 (non-DCI), $75/month non-DCI water rate plus $150/year non-DCI water fee. Discussion followed regarding notification of vacant lot owners of tap fee increase prior to implementation.
Meter readings performed in May 2019 showed high average water usage in DCI (90,000/yr). Excessively high water usage is being investigated with needed water line repairs done. High water users will be notified by letter. Danny advised home owners to check their own meters.
December 2018 windstorm resulted in power outages lasting several days. The DCI backup generators failed to function due to not being properly service and tested. Tests are ongoing with service/repairs scheduled. Tom Johnson asked for 24 hour testing of generators to be done. Due to age of water lines and frequent breakages, future monthly water rates may need to be increased.
Richard Haines asked about testing for PFAS chemical contamination in the well water. Jerry Schopf reported testing is currently underway and results will be published on the website.
F.Don Kaiser reported on the annual meeting and lagoon area tour with Kyle Ostermick-Durkee and Taylor Schmuki of Whidbey-Camano Land Trust. Kyle provided a Dugualla Conservation Easement Fact Sheet which is posted on the website. Don asked about interest in scheduling a DCI community meeting with Kyle and Taylor and due to the favorable response will schedule the meeting.
G.Tom McKeon provided the Profit & Loss Statement for June 2018 through May 2019 (see attached).
H.Susan Schopf introduced the new webmaster, Steve Johnson, and asked members to sign up their email addresses to improve communications within the community. Three-ring binders are being prepared (one for each board member) which will contain pertinent information, bylaws, policies, covenants, meeting minutes, financial
reports, WCLT agreement, etc. to provide for better transition for new board
members and better record keeping. Richard Fort suggested one-on-one training with outgoing and incoming board members present.
I.Jerry Schopf reported on other board accomplishments such as auditing records of DCI property owners by verifying with Island County property records and updating records as needed at Jones Accounting. Also installed new kitchen and restroom flooring, a summer concert at the clubhouse, restoration and repainting of the totem pole.
I.Board members vacating their positions are Don Kaiser, Rob McMillan, Tom Luehr and Jerry Schopf. Members present who volunteered to fill the vacancies for 2019-2020: Clint Christianson, Curt Myron, Larry Caton and Terry Cays and were unanimously approved by DCI members present.
J.The meeting adjourned at 4:45 pm.
A delicious dinner was catered by Sho-Nuff Barbeque to the enjoyment of all.
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 10/30/2019
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christiansen, Jim Hummer, Danny Kaiser, Don Kaiser, Tom Luehr, Jerry Schopf, Susan Schopf
Absent: Tom McKeon, Curt Myron
Guests: Jan Paul
A.Meeting called to order at 6:05 pm. President Jerry Schopf welcomed Larry Caton & Clint Christiansen as new board members. Jim Hummer reported that Terry Cays declined to take a board position.
B.Minutes from 9/18/19 board meeting and 9/21/19 annual meeting approved as corrected: caterer’s name is Sho-Nuff Barbeque.
C.Public Comments: Jan Paul questioned and protested the increase of monthly water rates for non-DCI customers slated to begin 1/1/20.
D.Treasurer Report: Tom McKeon emailed his report (see attached). Bank balance $414,709.92. Tom reported 8 residents are more than 90 days delinquent on water bills. Clint Christiansen requested that monthly reports state actions to be taken against delinquent customers.
E.Old Business
a.Community Meetings: Don Kaiser reported the annual meeting was well attended and deemed a success by everyone.
b.Facilities: Jerry Schopf reported the broken pipe in the clubhouse parking lot is still a problem. The drain pipe comes from the property of Joe Ducken. King Water has been asked to perform the necessary repairs on the line up to the Ducken property line.
Restoration and repainting of the DCI totem pole is continuing with some portions needing to be completely replaced according to Shawn Albert. A local wood carver is undertaking the task. Photos are posted on facebook.
Shawn Albert reported the cost to build a more permanent and weather-resistant outdoor stage will be $5,761.00 and will feature composite decking and cedar railings. The stage has already been used for one outdoor wedding and could attract more rental business for the clubhouse in the future. The board approved unanimously and set a completion date of March 15, 2020.
c.Water System: Danny Kaiser reported that Washington Generator performed tests of water system generators and the results were satisfactory. The generator runs a self test every Thursday morning. Follow up needed on observation of propane levels. A professional assessment of the entire Dugualla water system is still needed to determine possible future financial obligations for the community.
Jerry Schopf reported the testing of raw well water for PFAS chemicals showed no contamination. Due to continuing contamination being found in areas close to Dugualla, it was agreed testing should be performed annually. The cost was $300.
After lengthy discussions, the board voted unanimously to rescind the motion increasing monthly water rates for current non-DCI customers on 1/1/20 and will consider them as grandfathered into the DCI water system. The moratorium enacted January 2019 on any new water connections outside of the current Dugualla Community system remains in place.
d. Special Initiatives: Because a number a people expressed interest in knowing more about the land trust, Don Kaiser will contact Whidbey-Camano Land Trust personnel, Kyle Ostermick-Durkee and Taylor Schmuki to arrange for an evening meeting at the clubhouse in the near future.
f.Architectural Control: No report.
g.Building and Use Restrictions: No report.
h.Security: No Report.
I.Lagoon: No Report.
F.New Business: DCI Board Directors for 2019-2020 are (1) Clint Chrisiansen,
(2) Shawn Albert, (3) Jim Hummer, (4) Joseph Bock, (5) Tom McKeon, (6) Danny Kaiser,
(7) Larry Caton, (8) Susan Schopf, (9) Curt Myron.
Officers are Danny Kaiser, President; Curt Myron, Vice President; Tom McKeon will continue as Treasurer and Susan Schopf as Secretary.
Committees: Water System, Danny Kaiser & Larry Caton; Architectural Control, Shawn Albert and Jim Hummer; Building & Use Restrictions Shawn Albert & Jim Hummer, Communications, Susan Schopf & Steve Johnson; Community Meetings, Clint Christiansen & Susan Schopf, Facilities and Community Buildings, Danny Kaiser; Lagoon, Joseph Bock; Records Management, Jim Hummer.
G.Adjournment: 8:00 PM
H.Next Meeting: Wednesday, November 20, 2019 at 6 PMItem description
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DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 11/20/2019
In Attendance: Joseph Bock, Clint Christiansen, Jim Hummer, Danny Kaiser, Curt Myron, Susan Schopf
Absent: Shawn Albert, Larry Caton, Tom McKeon
Guests: Jerry Schopf
A.Meeting called to order at 6:05 pm by President Danny Kaiser.
B.Minutes from 10/30/19 board meeting approved.
C.Public Comments: None
D.Treasurer Report: Tom McKeon emailed his report (see attached). Bank balance $413,373.40. Tom reported 9 residents are more than 90 days delinquent on water bills. Clint Christiansen requested that monthly reports show frequency of charges listed (monthly, semi-annual or annual). Discussion followed regarding community by-laws allowing for suspension of water service to customer accounts more than 90 days past due.
E.Old Business
a.As required annually, all board members present signed the Conflict of Interest Agreement.
b.Facilities: Danny Kaiser presented a quote from King Water for $2,080 to repair the broken water drain that comes from the property of Joe Ducken onto the clubhouse parking lot. The board agreed the bill should be sent to Mr. Ducken for payment.
Restoration and repainting of the DCI totem pole - no update.
c.Water System: Danny Kaiser reported a professional assessment of the entire Dugualla water system is still needed to determine possible future financial obligations for the community. King Water has been contacted regarding this issue.
Kellogg Lane property owners will receive letters rescinding the previous offer to join DCI because they are grandfathered into the community’s water system. Discussion followed regarding revising the bylaws to clarify which properties outside of DCI boundaries are considered community members. No action taken.
d.Jim Hummer detailed his continuing work on cleaning out and organizing DCI files found in the storage building next to the clubhouse. Curt Myron presented a proposed policy for DCI records retention and asked for input. Adoption will be voted on at December meeting.
f.Architectural Control: No report.
g.Building and Use Restrictions: No report.
h.Security: No Report.
I. Lagoon: Joseph Bock will conduct monthly visual inspection.
F.New Business: Danny Kaiser reported a new landscaper is needed due to Brian Beecher quitting to take other employment. Jerry Schopf submitted a Statement of Work document used previously by the board. Danny will post a job notice at Maillard’s Nursery.
Discussion regarding the Navy and PFAS contamination of Clover Valley Creek and Dugualla Bay. The DCI Board will not take a stance but encourages individual property owners to do so.
G.Adjournment: 8:00 PM
H.Next Meeting: Wednesday, December 18, 2019 at 6 PM
Respectfully submitted,
Susan Schopf, Board Secretary
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Board Meeting Archive
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DUGUALLA COMMUNITY BOARD MEETING MINUTES November 2016
A meeting of Dugualla Community, Inc. Board was held at DCI clubhouse at 5:00pm on November 21, 2016.
Directors in Attendance
John Ney, Jim Obigelo, Don Kaiser, Steve Hucke, Dave Sem
Members not in attendance
Teresa Coe, Terry Canton, Tracie Stringer
Approval of minutes
The minutes for the October 2016 were approved on motion by Steve Hucke, seconded by Don Kaiser. The motion carried.
Public comments
Roger Pierce gave the board some insight and information regarding the changing of the guard. He will keep in touch and be available as a resource to the new Board.
Old business action items
A. None
Committee and Officer Reports
A. Architectural Control Committee- No report
B. Building and Use Restrictions Committee- No report
C. Communication Committee: No report
D. Facility Committee- Jim Obigelo notified that the fire extinguishers on DCI
properties were inspected and brought up to current ratings.
Jim also rec’d quotes on refinishing the clubhouse floor for $10,000 and $11,200 He also looked into the option of putting an overlay which had a cost of $21,415
The price to replace the carpeted are with wood totaled $3300
The board asked Jim to get more bids on the refinishing rather than spend money on covering the current floor.
E. LagoonCommittee-DaveSempresentedaletterthatwasdraftedbyGerry Nichelson to the WCLT. Mr. Nichelson and his neighbors are requesting that the WCLT let them maintain the vegetation heights in zone B-3. The board agreed to send the letter back to Mr. Nichelson for some clarification and show that the property owners in that area will do the trimming and not obligate DCI for any future trimming in area B-3
F. SpecialInitiatives-Noreport
G. Treasurer's Report- Ducken, Jacobs, Nelson and Novich in arrears.
New Business
A. Jim Obigelo expressed that the website needs to be updated with the correct contact information. John Ney was going to contact our webmaster about the matter.
B. ThemeetingdateforDecember2016isthe19th.Themeetingwilllikelybe postponed until January 16th unless there is pending business that cannot wait.
C. King Water will now charge $150 per month for testing DCI water to the new state standards. A motion to approve the new charge was put forth by Dave and seconded by Jim.
King Water installed a meter at 680 Dugualla rd with the approval of the current owner Mary Ann Jeter. Approval was needed by Mrs. Jeter due to the special circumstances her property presented regarding the depth and location of the new meter. The installation was performed by King Water with no issues.
Public Comments/ Attendees
None discussion
Darin Edwards, Roger Pierce
Meeting adjourned at 6:15 pm.
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DUGUALLA COMMUNITY, INC. MEETING MINUTES – FEBRUARY 19, 2018
I.Call to Order
II.Approve Minutes from Last Meeting – Approved
III.Public Comments
IV.Old Business Action Items: Questions to be submitted to attorney about wisdom of Converting to an LLC, what are the limits of liability in case of lawsuits, how much insurance
Should we be carrying.
V.Committee and Officer Reports
A.Architectural Control Committee: Dave and John. Nothing to report
B.Building and Use Restrictions Committee: Steve and Don. Nothing to report
C.Water Committee: Mike and Ron. Nothing to report.
D.Communications Committee: Dan. need to develop a new website.
E.Community Communications Committee: Sheila. Nothing to report.
F.Facility Committee: Jerry. Draw up a statement of work on landscaping and submit forBids by two vendors under consideration: All Seasons and PNW.
G.Lagoon Committee: Dave and Mike. Nothing to report.
H.Special Initiatives Committee: John. Nothing to report
I.Treasurer’s Report: Spreadsheet submitted to Board. Landscaping invoices to be
Reviewed pursuant to landscaper decision as noted in (F) above
VI.Other New Business
A.Records clean-up postponed until March meeting due to weather
B.644 Beacon Drive: Motion was made (Jim), seconded (Steve) and carried
By Board to make an offer to above property to reduce their delinquent water Bill from $1090 to $800 by waiving late fees and annual dues. This offer would be in lieu of applying a lien to the property, and was to be accepted by owner
No later than March 2, 2018.
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 4/16/2018
In Attendance: Mike Henderson, Don Kaiser, Steve Hucke, John Ney, Jerry Schoph, Jim Hummer
I.Call to Order
II. Approve Minutes from last meeting – Motion to Approve, Dan; Second by, Mike: Motion carried
III.Public Comments: None
IV.Old Business
a. Statement of work for landscaping was updated and ready to submit for bid.
V.Officer and Committee Reports
a. Architectural Control Committee: Dave and John Ney. Nothing to report.
b. Building and Restrictions Committee: Steve Hucke and Don Kaiser. Nothing to report.
c. Water Committee: Mike Henderson and Rob McMillan. Nothing to Report
d. Lagoon Committee: Dave Sem and Mike Henderson. Pipe scheduled to be cleaned.
e. Special Initiatives, Noting to Report
f. Communications Committee: Sheila Terry. Nothing to report.
g. Treasurers report: Dave. Report submitted.
h. Facilities Committee: Jerry Schoch. Nothing to report
I. Communications Committee: Dan Branscom. Discussed updating website. Initial contact has been made with webmaster. Dan will touch base with Tucows and reach out again to the webmaster of release of domain name.
VI.Other New Business
a. Next meeting April 16, 2018
VII.Public Comments
VIII.Adjournment
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 4/16/2018
In Attendance: Mike Henderson, Don Kaiser, Steve Hucke, John Ney, Jerry Schoph, Jim Hummer
I.Call to Order
II. Approve Minutes from last meeting – Motion to Approve, Dan; Second by, Mike: Motion carried
III.Public Comments: None
IV.Old Business
a. Statement of work for landscaping was updated and ready to submit for bid.
V.Officer and Committee Reports
a. Architectural Control Committee: Dave and John Ney. Nothing to report.
b. Building and Restrictions Committee: Steve Hucke and Don Kaiser. Nothing to report.
c. Water Committee: Mike Henderson and Rob McMillan. Nothing to Report
d. Lagoon Committee: Dave Sem and Mike Henderson. Pipe scheduled to be cleaned.
e. Special Initiatives, Noting to Report
f. Communications Committee: Sheila Terry. Nothing to report.
g. Treasurers report: Dave. Report submitted.
h. Facilities Committee: Jerry Schoch. Nothing to report
I. Communications Committee: Dan Branscom. Discussed updating website. Initial contact has been made with webmaster. Dan will touch base with Tucows and reach out again to the webmaster of release of domain name.
VI.Other New Business
a. Next meeting April 16, 2018
VII.Public Comments
VIII.Adjournment
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5-21-18
DCI BOARD MEEETING MINUTES
In attendance:
Steve Hucke, Jerry Schopf, Dave Sem, Dan Branscum, Mike Hendersm
Guest
Joseph Bock, Miranda Bunge
MEETING CALLED TO ORDER:
Treasurers Report: All water bills that were in arears have been brought up to current and good standing.
The lawn maintenance company that has been doing our services has been terminated. And PNW lawn services has been contracted to start immediately. There will be key made for PNW so they can access all fenced areas.
Water: Reports that there has been one request for a water availability for a new home. The request has been approved and sent to land owner.
Building: No report.
CCNR: No report
Lagoon report that at this time the lagoon is flowing well and that we did not do the water jetting of the pipe. Dave will continue to monitor the flow.
Web site: Was reported that we have received a signed forum that will allow us to add a new web site manager and then we can update the web site to reflect current information. This should make the site much more useful.
New business: It was brought up that one of the neighbors is parking his work truck on DCI property by the upper tanks. Making it hard for lawn mowing and maintenance. It was agreed that if he mowed under the truck and no other vehicle were added that he could park there.
The new home owners at 680 Dugualla Road ask if we would look into if DCI. Was going to maintain the ditch that is along there driveway and our well property. There is an easement on their title for this. They will sent copy of title to Steve Hucke to research and report back to the board.
Dan Branscum reported that he is resigning from the board and that this is his last meeting. He will be moving to Arizona for the sun. We all wish him the best and safe travels.
Old business: None
The meeting was adjourned: Steve Hucke.
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 8/20/2018
In Attendance: Don Kaiser, Steve Hucke, John Ney, Jerry Schopf, Jim Hummer, Dave Sem
I. Call to Order
II. Approve Minutes from last meeting – Motion to Approve, Steve; Second by, Jim: Motion carried
III. Public Comments: Sue Sebens presented bids from Bruce Bell Mulching and Landscaping to clear
out the blackberries and noxious weeds growing on the southeast area of the lagoon. After some discussion it was decided that Sue will draft a letter to the WCLT once we hear back from Mr Bruce on the necessary permits.
IV. Old Business a. None
V. Officer and Committee Reports
a. Architectural Control Committee: Dave and John Ney. Nothing to report.
b. Building and Restrictions Committee: Steve Hucke and Don Kaiser. A letter was presented to
Steve Hucke concerning a tree pruning issue between Marge McNae and Lorraine Hullett. Dave had already sent Ms. Hullett a letter and the BU&R’s for division 4 and requested it be brought into compliance. Sue Sebens said a bid for pruning was tendered to Ms Hullett and this issue may be resolved shortly.
c. Water Committee: Nothing to Report
d. Lagoon Committee: Pipe scheduled to be cleaned.
e. Special Initiatives, Nothing to Report
f. Communications Committee: The new website is being launched shortly. An idea was discussed to have a board email address so members don’t use their personal emails.
g. Treasurers report: Dave suggested we move extra cash out of the checking account and into the liquid CD that was renewing. Motion made by Steve and 2nd by Don. Motion carried.
h. Facilities Committee: Jerry was looking into possibly getting the water tanks repainted. Discussed repainting the totem pole at the entry to Dugualla Heights. Dave will contact Teresa Coes to try and locate the paint that was purchased last year for this project.
VI. Other New Business: John will check on supplies and get drinks for the upcoming annual meeting. John will touch base with us regarding setup for the meeting and any help he may need with supplies.
a. Next meeting October 15, 2018
VII. Public Comments
VIII. AdjournmentItem description
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 10/15/2018
In Attendance: Shawn Albert, Mike Henderson, Steve Hucke, Don Kaiser, Danny Kaiser,
Tom Luehr, Tom McKeon, Rob McMillan, John Ney, Jerry Schopf, Susan Schopf
Outgoing members: John Ney, Steve Hucke, Mike Henderson
Current Board: Shawn Albert, Danny Kaiser, Don Kaiser, Tom Luehr, Rob McMillan, Tom McKeon, Jerry Schopf, Susan Schopf
Not present: Joseph Bock
I.Call to Order
II.Approve Minutes from last meeting – Reviewed annual meeting minutes for approval at 2019 annual meeting
III.Public Comments: Mike Henderson expressed concern with the scheduling of the cleaning of the pipe for the lagoon. Wanted to make sure that the pipe is scheduled to be cleaned every year.
IV.Old Business: Nothing to Report
V.Officer and Committee Reports
a.Architectural Control Committee: Dave and John Ney. Nothing to report.
b.Building and Restrictions Committee: Steve Hucke and Don Kaiser. Nothing to report.
c.Water Committee: Mike Henderson and Rob McMillan. Nothing to Report
d.Lagoon Committee: Dave Sem. Nothing to report
e.Special Initiatives, Noting to Report
f.Communications Committee: Nothing to report.
g.Treasurers report: Dave Sem. Report submitted.
h.Facilities Committee: Jerry Schopf. Nothing to report
I. Communications Committee: John Ney. Website information will be passed to new communications committee.
VI.Other New Business
a.Nomination of new officers:
President: Jerry Schopf
Vice President: Don Kaiser
Treasurer: Tom McKeon
Secretary: Susan Schopf
b.New check signers designated by the board is as follows: Jerry Schopf, Don Kaiser, Tom McKeon, Susan Schopf
c.Next meeting November 19th, 2018
VII.Public Comments: None
VIII. Adjournment: Jerry Schopf motioned to adjourn, with a second from Don Kaiser. Motion carried
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DUGUALLA COMMUNITY, INC. MEETING MINUTES 11/19/2018
In Attendance: Shawn Albert, Joey Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom Luehr, Tom McKeon, Rob McMillan, Jerry Schopf, Susan Schopf
Guests: Steve Hucke, Mark Quinn, Diane Van Wyngarden, Russ Van Wyngarden
I.Meeting called to order at 5 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments: Mark Quinn will discuss jet noise under new business.
IV.Treasurer Report: Balance $361,495.34, registered letters sent out to delinquent property owners. Improvement of investment returns is needed (CDs).
V.Old Business
VI.Officer and Committee Reports
a. Architectural Control: Nothing to report.
b. Building and Restrictions: Nothing to report.
c. Water System: Nothing to report
d. Lagoon: Tom Luehr, lagoon pipe has been cleaned, bill has been paid.
e. Special Initiatives: Nothing to report
f. Communications: Susan Schopf, Website information/training needed.
g. Facilities: Nothing to report
VII.New Business
a. Mark Quinn spoke and read letter regarding jet noise. Consensus for Mark, Rob McMillan and Jerry Schopf to schedule visit with NAS Whidbey CO.
b. Vote passed to change monthly meeting time to 6 pm.
c. King Water slated to read meters annually per state law. This will provide accurate DCI list of current property owners/water users.
VIII. Items Held Over
a. Totem Pole repainting - consensus to wait until warm weather
b. Increase Tap Fee amount - Danny Kaiser, Don Kaiser
c. Limit future expansion of water taps - Danny Kaiser
d. Amount of DCI liability insurance - Tom McKeon
e. Legal owner of lagoon area - Mark Quinn
f. Property owners records accuracy - Jerry Schopf
g. Vehicles exceeding speed limits concerns - Joey Bock
Next meeting: December 17, 2018 at 6 PM
IX.Adjournment: Jerry Schopf adjourned the meeting at 6:25 PM
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Board Minutes Archive
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DUGUALLA COMMUNITY BOARD MEETING MINUTES FEBRUARY 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse on February 15, 2016.
Attendees
Attendees included Roger Pierce, John Anglin, Dave Sem, Warren Eraut, Jim Obigelo, John Ney & Tracie Stringer .
Members not in attendance
Members not in attendance: Teresa Coe.
Approval of minutes
The minutes for the December 2015 were approved on motion by John Ney, seconded by Jim Obigelo. The motion carried.
Public comments
There were no members of the public in attendance
Unfinished business
A. King Water metering status- 154 of 210 as of 12/31/15
Water meters going in on new corner home on Birch/Waldron Construction. $3000 hook up fee charged to Waldron by DCI.
B. Duckentraileronbeach-noupdateREMOVEDfromagenda
C. Electric Meter no longer in use. REMOVED from agenda
D. Keys for everyone- Keys were distributed by John Anglin COMPLETED
E. Dugualla Bay Mitigation - SEE ATTACHED HANDOUT COMPLETED
F. WCLT Lagoon issues/ Mr. Burke: Dave Sem- Mr. Burke set up a meeting on Feb 1,
2015 for himself, Dave Sem, Jessica and Pat Powell to meet regarding the trees.
Mr. Burke canceled the meeting at the last moment b/c his realtor could not attend. Mr. Burke did not contact WCLT regarding the cancelation. Dave Sem showed up
at the agreed upon meeting time and place on Dugualla to meet with WCLT. The WCLT was shown the trees that are an issue for Mr. Burke. WCLT declined to top/trim/remove any trees outside of the easement. WCLT will follow record this information with Island County to avoid any further issues. In doing so neither group has to revist this issue.
G. Legal Action re Ducken and Novich- DCI Attorney Jake Cohen served Ducken and Novich.
Novich contacted Roger Pierce regarding the overdue water bill. Novich paid the outstanding water bill but has not paid attorney fees. No communication from Ducken.
H. B & UR issue Division 9- Tracie and Warren both read over the B&UR regarding extra outbuildings. Warren felt that the restriction was singular. Tracie felt that the restriction was vague. There was some discussion about changing the restriction. REMOVED from agenda.
Committee and Officer Reports
A. ArchitecturalControlCommittee-Noreport
B. BuildingandUseRestrictionsCommittee-Noreport
C. CommunicationCommittee-Noreport
D. Facility Committee- Pat Del Sonno is in charge of the DBH clubhouse. Pat keeps
the clubhouse clean and stocked. The board would like to give Pat a gift for her time, effort, caring & upkeep of the clubhouse. A motion to give Pat Del Sonno a gift of $250 for unreimbursed expenses w/ a thank you note was motioned by John Ney and seconded by John Anglin. The motion was approved. Dave Sem will go to Jones Accounting to get the check.
Landscaping around the clubhouse needs to be trimmed & the building needs to be pressure washed once the weather warms up. Cutting Edge currently mows the clubhouse grass but it is not known if he also pressure washes. John Ney knows a lic & bonded landscaper who might be interested. Jim Obigelo will obtain bids for the work.
E. LagoonCommittee-WCLTplanningongrading/plantingworkafterJARPAapproval
F. SpecialInitiatives-Nonewgravelpitstatus.
G. Treasurer's Report- 5 meters done in December. (154 of +/-210) complete.
Accounts in arrears: Novich, Ducken, Barth (Barth is $260 behind).
Page 2
New Business
A. Novich paid water bill February 12th but owes for attorney.
B. NextmeetingMarch21st.
C. JimObigeloaskediftheboardhasalistofmanagedrentalsvs.byownerrentalsso
we know who to contact if there is a problem with a renter.
Public Comments
None
Adjournment
The meeting was adjourned at 6pm.
Tracie Stringer
Secretary
Date of approval
Page 3
Dike Road Mitigation Plan Notes
January 11, 2016
Regarding mitigation site planning on Dike Road.
Talked to Bobby at Washington Dept. of Transportation. He’s the Environmental Compliance guy. He will research with “landscaping” to see if there’s any wiggle room in what is planted to restore the native habitat. Currently planned to put in hemlock and fir trees which will someday grow up and potentially block views. The project is under Army Corp of Engineers.
Bobby will call me back sometime this week with answers to questions or who the next step is in the process of appealing the decision.
Bobby’s contact information: 360-848-7100 edwardr@wsdot.wa.gov
January 12, 2016
Bobby called me back regarding the plan. There will be around 1600 trees/plants planted on the 8 acre parcel. The varieties include Cedar, Hemlock,BlueSpruce,SitkaSpruceamongthetallergrowingones. No fir trees are in the plan. The tall trees that are to be planted will be planted adjacent to existing tall trees and most of the open space that
exists now will be planted with low growing ground cover type plants to try to choke out the blackberries. The majority of the taller trees will be cedar. He said it would be a major undertaking to try to change any of the plans now and that the major battle would be with the Army Corps of Engineers whom he gets his marching orders from. There are also several other environmental agencies involved including Island County.
At this point, I don’t believe that it would be worth the effort to do battle and try to change it. It sounds like it won’t be that much different than we see today. It is going to be many years before these planted taller trees grow tall enough to obstruct views. I am not willing to pursue this any further.
-Roger Pierce
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DUGUALLA COMMUNITY BOARD MEETING MINUTES MARCH 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse on March 21, 2016.
Attendees
All members in attendance.
Members not in attendance
N/A
Approval of minutes
The minutes for the February 2016 were approved on motion by John Ney, seconded by Jim Obigelo. The motion carried.
Public comments
Don Kaiser was in attendance
Unfinished business
A. Dugualla Bay Mitigation Site native habitat restoration- No changes
B. WLCT Lagoon issues re Mr. Burk- Dave Sem received a response letter from Mr.
Burke regarding the WLCT’s position on Burke’s request to trim/top trees. Mr. Burke does not believe that DCI is protecting his property rights. It is the DCI board’s position that the Mr. Burke is asking for enhancement of his property not protection. The property Mr. Burke wants to change has never been in the division. Due to the several years work by DCI and WLCT, the property cannot be developed.
C. Legal action re: Ducken and Novich- All fees were paid. Liens have been removed.
Committee and Officer Reports
A. ArchitecturalControlCommittee-MikeHenderson(owner),735Bayfront (DeWinter property) can place a trailer on the property for 12 months during home construction as per Div . 8 CC&R Section C #6
B. BuildingandUseRestrictionsCommittee-Traciereceivedaphonecallandemail from Alysia Adam, 563 Birch regarding over grown black berry bushes on the Eidsmoe lot. The bushes are encroaching on her property. Tracie will write a letter to Mr. Eidsmoe regarding this issue.
John Anglin received a letter of complaint from Teresa Coe. The letter is a complaint about parked commercial equipment, uncovered propane tank, etc.
Mrs. Coe did not feel it was appropriate to bring up this issue at the board meeting. Mr. Anglin disagreed and stated he received the letter in retaliation for his complaints about her dogs barking. Mr. Anglin stated that he has no commercial equipment & that he would cover his propane tank but wanted to know what Mrs. Coe was going to do about the barking dogs. They are working on a solution.
C. Communication Committee- Teresa Coe’s phone number is incorrect on the webpage. Tracie will contact the web manager with the correct number.
D. Facility Committee- Jim Obigelo obtained a bid for the landscaping work around the clubhouse. The bid was roughly $1500. Dave/Jim will contact Cutting Edge for a bid. Tracie motioned that Jim Obigelo can spend $600 to have the work done. John Anglin seconded the motion. The motion passed.
E. LagoonCommittee-JohnBurkeletterdiscussedabove.
F. SpecialInitiatives-Nonewgravelpitstatus.
G. Treasurer's Report- 13 meters done in January. (167 of +/-210) complete.
Accounts in arrears: Barth ($350 behind).
New Business
A. Don Kaiser volunteered to fill open board seat 9. The board voted unanimously. B. Next meeting April 18th.
Public Comments
None
Adjournment
The meeting was adjourned at 6pm.
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DUGUALLA COMMUNITY BOARD MEETING MINUTES APRIL 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse on April 18, 2016.
Attendees
All members in attendance.
Members not in attendance
N/A
Approval of minutes
The minutes for the March 2016 meeting were approved on motion by John Anglin, seconded by John Ney. The motion carried.
Public comments
Tom Johnson (Dugualla Rd) was in attendance.
Unfinished business
A. WLCT Lagoon issues re: Mr. Burke- no communication from Mr. Burke
B. B & UR issue on Birch: Tracie mailed Mr. Eidsmoe a letter. There has been no reply from Mr. Eidsmoe. Home owner will follow up with Mr. Eidsmoe as well.
C. Landscaping bid at Clubhouse- Jim Obigelo contacted the current mowing company. They are too busy to do the extra landscaping. Another bid was obtained however it was $960. John Ney suggested Gerb landscaping. Pat (clubhouse manager & next door neighbor) would like the trees on the clubhouse side removed. She is concerned about the trees falling onto her home. A motion was made by Dave Sem to increase the amount to clean up landscaping from $600 to $1000. The motion was seconded by Tracie Stringer. Motion passed unanimously.
Committee and Officer Reports
A. Architectural Control Committee- No report
B. Building and Use Restrictions Committee- No report
C. CommunicationCommittee-Noreport
D. Facility Committee- Clubhouse work
E. LagoonCommittee-Noreport
F. SpecialInitiatives-Noreport
G. Treasurer's Report- Limited report. Jones Acct. is in the middle of tax season. No
outstanding water accounts.
New Business
A. Next meeting May 16th.
B. CommitteeassignmentsforDonKaiser-Donchosearchitecturecontrolandwater
committee.
C. Issuewithpermitsfordigging/watermeters-PerSandyatKingWater;allmeter
permits are suspended for the time being. Archaeology Dept. claims the DBC is in Indian Zone (per email from Island County). Teresa Coe will contact the county.
Public Comments
Tom Johnson inquired about property owner Langolois submitting paperwork to architectural control committee. No such paperwork has been submitted yet.
Adjournment
The meeting was adjourned at 6pm.
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DUGUALLA COMMUNITY BOARD MEETING MINUTES MAY 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse on May 16, 2016.
Attendees
No members of the public were present.
Members not in attendance
Roger Pierce John Ney
Approval of minutes
The minutes for the April 2016 were approved on motion by Jim Obigelo, seconded by Jon Anglin. The motion carried.
Public comments
None
Unfinished business
A. Native People burial site permit issue- Sandy @ King Water cleared up the issue. Permits were obtained. No board action required.
B. Clubhousetreeremoval-JimObigeloobtained3bids-$3000(PioneerTree), $2500, $2000 (All Purpose Tree & Lawn). Tracie motioned we authorize Jim to accept/ enter a contract with All Purpose Tree & Lawn for $2000 plus tax. The motion was seconded by Teresa Coe. Vote was unanimous.
Committee and Officer Reports
A. ArchitecturalControlCommittee-Noreport
B. BuildingandUseRestrictionsCommittee-Noreport
C. CommunicationCommittee-Noreport
D. Facility Committee-The clubhouse needs exterior and interior work. John Anglin
volunteered to replace a bad board on the back deck. Estimates are needed to replace deck with concrete steps. The wood flooring inside needs to be refinished. The flooring will need to be done around the rental schedule.
E. Water Committee: John Anglin stated that lawn maintenance is unable to weed around the well house fence due to the fencing being buried. Round-up weed killer was discussed but dismissed due to concerns about using it near a water source. Peak Generators serviced the generators. Per Peak Generators, the small one needs a little work. They will work on it once the season slows down.
F. LagoonCommittee-LagoonculvertworkonAugust1byBaysideServices.
G. Special Initiatives- No report
H. Treasurer's Report- Surety Pest Control raised monthly rate from $43 to $44.
Accounts in arrears: Feeley is 3 months behind.
New Business
A. Annualmeeting-TeresaCoeisobtainingestimatesforon-sitecatering.
B. Property access- John Anglin was contacted by Mr. Lang. Mr. Lang is concerned
about access to Sawmill Road property. DCI property was used as an easement by Sawmill Road homeowner Peplinski by construction workers. Keep an eye on this for the future.
C. NextmeetingJune20,2016
Meeting adjourned at 6:16 pm.
Public Comments
None
Adjournment
The meeting was adjourned at 6pm.
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DUGUALLA COMMUNITY BOARD MEETING MINUTES JUNE 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse at 5pm on June 20, 2016.
Attendees
No members of the public were present.
Members not in attendance
John Anglin Dave Sem Don Kaiser Warren Eraut
Approval of minutes
The minutes for the May 2016 were approved on motion by John Ney, seconded by Jim Obigelo. The motion carried.
Public comments
None
Unfinished business
A. Landscaping at Clubhouse- Trees are down
B. Annual Meeting Catering- Teresa obtained two bids- El Cazador and Orlando’s. She
will get a bid from Sho’Nuff catering. The bids were in the $800+ range for 80 people. We adjusted our attendance to 100-120. The past budget was $2000- this amount included everything from mailers to food/beverage. Tracie Stringer and Dave Sem will handle the mailers- proxy, etc. We will vote on catering during the July meeting.
C. UnauthorizedaccesstoSawmillRd.issue-JohnAnglinspoketotheownerofthe property and was assured that it is only temporary during construction. If this becomes an issue we will install a chain.
Committee and Officer Reports
A. Architectural Control Committee- 735 Bayfront project is good to go. 627 Beacon View is now occupied. Dave Sem will contact Jones Accounting to start billing for water. Once the new home on Birch sells, Jones Accounting will bill for water as well.
B. BuildingandUseRestrictionsCommittee-Eidsmoestillhasnotrespondedtothe board or neighbor regarding blackberry bushes.
C. CommunicationCommittee-PreparingAnnualMeetingnotices.
D. Facility Committee- John Anglin replaced a bad board on the back deck.
E. Lagoon Committee- WCLT is currently working on the area. They are removing
blackberry bushes.
F. SpecialInitiatives-SteveSmithsentaletter/emailtoRogerPierceregardingwater
from the Dike Road flooding project and salt water intrusion into the aquifer. John
Ney will follow up with Mr. Smith for clarification on the purpose of the letter.
G. Treasurer's Report- . King Water did not install any meters in May. Accounts in arrears: Feeley is 4 months behind. Dave Sem sent a late notice to the account
owner.
New Business
A. Next meeting July 18, 2016
B. JeterProperty-Noupdates
C. AnnualMeetingNotice(discussedabove)
Public Comments
None
Meeting adjourned at 6:05 pm.
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DUGUALLA COMMUNITY BOARD MEETING MINUTES AUGUST 2016
A meeting of Dugualla Community, Inc. Board was held at DBH clubhouse at 5:15pm on August 15, 2016.
Attendees
Tom Johnson
Members not in attendance
Don Kaiser Jim Obigelo
Approval of minutes
The minutes for the July 2016 were approved on motion by John Anglin, seconded by Tracie Stringer. The motion carried.
Public comments
Tom Johnson addressed board regarding the blackberry and raccoon problem on the Taylor lot on Dugualla road. The lot is in Div. 2 between 621 & 633 & is currently on the market. Tom has been working with Realtor Linda Earnhart on this issue. The owners have given verbal permission to spray the blackberries. Tom is waiting on written permission as well. Tom has been trapping the problematic raccoons but would like more to be done. The owners have declined to have the property cleared as per the BU&R’s. They are in violation. Tom would like the board to get involved in this issue. Tracie Stringer, BU&R chair agreed. Board members, Roger Pierce and Warren Erraut disagreed.
Tracie questioned the relevance of the BU&R’s if the board is not willing to hold property owners accountable for BU&R violations. Roger Pierce continued to disagree. Roger asked board member Dave Sem to contact the realtor. Tom Johnson rescinded his offer to work on the lot due to not receiving written permission.
Unfinished business
A. Annual Meeting Catering- Teresa: Orlando’s will cater the annual meeting. Chicken, 30 brisket & 30 salmon. Teresa will also order 50 each assorted sides from Orlando’s. (cornbread, baked beans & coleslaw). Warren will pick up beverages and cookies from Costco.
B. Check-in: Dave and Warren
C. Meeting set-up: Roger & Dave
D. Ballot printing: Tracie
E. Secondproxynotice-TracietooktoJonesforSept.waterbilling
F. Speakers-Roger&Dave
1.Roger- Welcome, approve minutes, elections, water system update, new business, adjournment
2.Dave- WCLT update, financial report,budget
G. Minutes for meeting- Tracie
Committee and Officer Reports
A. Architectural Control Committee- No report
B. Building and Use Restrictions Committee- See above
C. Communication Committee/Community Meetings Committee- We need 3 new board
members. Currently 17 proxies . Tracie will make 15 copies of the Aug 2015 annual minutes for the meeting. Tracie dropped off all other annual meeting items to Jones Accounting. She will present receipts for reimbursement.
D. Facility Committee- We will need a board member who can be fully trained on this committee. John Anglin has a calendar of items that must be followed.
E. Lagoon Committee- Bayside services will clean culvert on August 1. Jim and Don will help.
F. SpecialInitiatives-Noreport
G. Treasurer's Report- No report available. Meters will resume. Sandra at King Water
cleared up the archaeology issue with the county. 35-40 meters to go.
New Business
A. Next meeting- Annual Meeting September 17, 2016 B. Issue regarding permits for metering is now resolved. C. Roger’s last board meeting.
Page 2
Public Comments
Tom Johnson asked if the generators had been tested at peak load during upkeep maintenance.
Meeting adjourned at 6:15 pm.
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DCI Annual Meeting Minutes
September 16, 2017
DCI Board of Directors:
PresidentJohn NeyMemberTeresa Coe
Vice PresidentJim ObiegloMemberDon Kaiser
TreasurerDave SemMemberSteve Hucke
SecretaryTracie StringerMember
Called to Order and WelcomeJohn Ney Approved Previous Annual Minutes (Moved by Tom Johnson)
Elected (Moved by Teresa Coe) for positions 1, 3, 5, 7, 9 (2 year terms) and position 2 & 4 (1 year term): Russ Olson, Dan Brownstone, Mike Henderson, Jerry Schoph, Jim Hummer, Sheila Terry, and Rob McMillon
Committee Reports:John Ney
Water System Status Update (meters): 189 installed to date, tested negative for PFOAs, PFOSs,
14-Dioxin, water is now tested five times a week (increased from three due to state law changes),
system was state inspected and repairs made to tank lid and vents
Facilities: Refinished floor and shampooed clubhouse carpets, trees and bushes were trimmed
around clubhouse, and thank you to whoever repaired boat ramp holes
Lagoon: Pipe was last cleaned in August, white tubes removed in about a year
Approved of last FY Financial Report (moved by Fred Myron) presented by Dave Sem Adopted next FY Budget (moved by Don Johnson) presented by Dave Sem
New Business from the Floor (none)John Ney
Town Hall style discussion included following topics water meter installation road disturbance, spending on Dugualla, neighborhood watch sign Tom Johnson will replace, crime regarding illegal camping, illegal dumping such as cars at gravel pit, fireworks call sheriff, Facebook/Next Door, BURRs copy given to title company/relators, tree removals, lagoon maintenance to contact land trust if questions, emergency preparedness course, bus route new stop, water tower appearance
Adjourned to a fine dinner with family, friends and neighbors catered by Orlando’s
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DUGUALLA COMMUNITY BOARD MEETING MINUTES November 2016
A meeting of Dugualla Community, Inc. Board was held at DCI clubhouse at 5:00pm on November 21, 2016.
Directors in Attendance
John Ney, Jim Obigelo, Don Kaiser, Steve Hucke, Dave Sem
Members not in attendance
Teresa Coe, Terry Canton, Tracie Stringer
Approval of minutes
The minutes for the October 2016 were approved on motion by Steve Hucke, seconded by Don Kaiser. The motion carried.
Public comments
Roger Pierce gave the board some insight and information regarding the changing of the guard. He will keep in touch and be available as a resource to the new Board.
Old business action items
A. None
Committee and Officer Reports
A. Architectural Control Committee- No report
B. Building and Use Restrictions Committee- No report
C. Communication Committee: No report
D. Facility Committee- Jim Obigelo notified that the fire extinguishers on DCI
properties were inspected and brought up to current ratings.
Jim also rec’d quotes on refinishing the clubhouse floor for $10,000 and $11,200 He also looked into the option of putting an overlay which had a cost of $21,415
The price to replace the carpeted are with wood totaled $3300
The board asked Jim to get more bids on the refinishing rather than spend money on covering the current floor.
E. LagoonCommittee-DaveSempresentedaletterthatwasdraftedbyGerry Nichelson to the WCLT. Mr. Nichelson and his neighbors are requesting that the WCLT let them maintain the vegetation heights in zone B-3. The board agreed to send the letter back to Mr. Nichelson for some clarification and show that the property owners in that area will do the trimming and not obligate DCI for any future trimming in area B-3
F. SpecialInitiatives-Noreport
G. Treasurer's Report- Ducken, Jacobs, Nelson and Novich in arrears.
New Business
A. Jim Obigelo expressed that the website needs to be updated with the correct contact information. John Ney was going to contact our webmaster about the matter.
B. ThemeetingdateforDecember2016isthe19th.Themeetingwilllikelybe postponed until January 16th unless there is pending business that cannot wait.
C. King Water will now charge $150 per month for testing DCI water to the new state standards. A motion to approve the new charge was put forth by Dave and seconded by Jim.
King Water installed a meter at 680 Dugualla rd with the approval of the current owner Mary Ann Jeter. Approval was needed by Mrs. Jeter due to the special circumstances her property presented regarding the depth and location of the new meter. The installation was performed by King Water with no issues.
Public Comments/ Attendees
None discussion
Darin Edwards, Roger Pierce
Meeting adjourned at 6:15 pm.